BPAs for vehicle maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. EMBASSY KATHMANDU (under the Department of State) is soliciting proposals for Blanket Purchase Agreements (BPAs) for vehicle repair and maintenance services in Kathmandu, Nepal. This unrestricted opportunity aims to establish rates for a one-year period. Proposals will be evaluated on a Lowest Price Technically Acceptable basis. Offers are due March 11, 2026, at 1700 Hrs Nepal Time.
Scope of Work
This solicitation covers comprehensive vehicle repair and maintenance services. Key deliverables include washing, cleaning, routine servicing, lubrication and fluid system checks, brake system repairs, clutch system maintenance, and wheel/tyre services. These services are detailed in Annex 1 and categorized by various vehicle types, including Small Back, Hatch, Medium Sedan, Large Pickups and SUVs, and Extra large Hiace.
Contract Details
- Contract Type: Blanket Purchase Agreement (BPA)
- Period of Performance: One year from the date of BPA issuance.
- Set-Aside: Unrestricted
- Product Service Code: H123 (Quality Control Services: Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles)
- Payment Terms: Net 30 days after receipt and acceptance of services. VAT of 13% may apply.
Submission & Evaluation
Offerors must submit a quotation and a comprehensive company profile, including a list of all services provided, a company VAT registration certificate, and at least three years of financial statements. Submissions should be emailed to ktmcontracts@state.gov, with the solicitation/RFQ number and description in the subject line. Questions should be directed to acharyav@state.gov and copied to ktmcontracts@state.gov. Evaluation will be based on the Lowest Price Technically Acceptable criteria.
Facility Requirements
Prospective contractors must ensure their facilities have adequate access (18 ft width road), essential equipment (diagnostic scanner, hydraulic bays, AC repair shop, body paint shop), certified technicians, and secure parking.
Key Deadlines
- Offer Due Date: March 11, 2026, 1700 Hrs Nepal Time.
- Published Date: February 9, 2026.