Braillo 600 SR2 Embosser - Library of Congress

Solicitation / RFP / RFQ

This solicitation is for the procurement of one Braillo 600 SR2 embosser unit with a compressor. The National Library Service for the Blind and Print Disabled (NLS) requires this replacement to continue producing high-volume, reliable, and high-quality braille material.

• One (1) Braillo 600 SR2 embosser unit with compressor.

• Includes shipping, installation, training, and a four-year warranty.

• Equipment must be factory new and free from defects.

• Training sessions (two total, one hour each) on the equipment's features.

• Installation services to integrate with Government network and security requirements.

• Manufacturer's warranty of at least four years, including three years standard and an additional year if NLS uses Braillo/ATC braille paper.

• Use of Original Equipment Manufacturer (OEM) or equivalent replacement parts for warranty service.

• Warranty service response within 24 hours (excluding Federal holidays), with next business day service for parts and labor.

• Contractor must provide trained and technically experienced personnel for warranty and installation services.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base period, POP Begin: 08-01-2026, POP End: 10-31-2026.

• Estimated Value: Not specified.

• Quotes are due by 05/20/2026, 12:00 PM.

• Submit quotes via email to Brian Curl, Contracting Officer (bcurl@loc.gov).

• Email subject line must include RFQ number: 030ADV26Q0117.

• Maximum total file size for attachments is 20MB.

• Offerors must provide sufficient information to demonstrate conformity with specifications and requirements, including authorization as a Braillo reseller and warranty information.

• Offerors must provide a firm fixed price for each deliverable as per the Price Schedule (Attachment J-2).

• A signed copy of SF 1449 is required.

• Signed copies of any amendments must be provided.

• Evaluation Criteria: Low Price Technically Acceptable (LPTA). The Library will evaluate the two lowest priced quotes for technical acceptability. OEM verification may be conducted.

• Questions due by 05/13/2026 via email to Brian Curl.

• This acquisition is listed as "UNRESTRICTED OR SET ASIDE: % FOR:". Specific set-aside information is not detailed in the provided sections.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, and 52.212-5.

• Delivery to the Library of Congress requires adherence to specific safety, security, and screening procedures.

• Key Personnel: Project Manager and Alternate Project Manager (TBD).

• Attachments include: Attachment J-1 - Brand Name Justification (4 Pages) and Attachment J-2 - Price Schedule (1 Excel Sheet).

Form / Attachment / Pricing Sheet

This document is a Justification and Approval for Other Than Full and Open Competition for the Library of Congress. It details the rationale for limiting competition for a specific requirement.

• Contracting Agency: Library of Congress, LCSG, NLSBPD, BOD
• Requisition Number: 2026-NLS-0123
• Contractor/Brand Name: Braillo
• Period of Performance: 8/1/2026 – 10/31/2026
• Description of Supplies/Services: The National Library Service (NLS) requires the Braillo 600 SR2 to produce high-quality, consistent, and durable braille documents efficiently using paper rolls. This high-volume, 600 characters-per-second (CPS) production embosser is designed for continuous operation.
• Justification for Limited Competition: The document asserts that the Braillo 600 SR2 is the only acceptable option for high-volume, professional braille production due to its unique capabilities, durability, and ability to meet national braille authority dot height standards. It highlights the embosser's industrial design, paper roll usage (reducing costs and downtime), and comprehensive four-year warranty as superior to competitors.
• Actions to Overcome Barriers: The Library will monitor the market for alternatives that meet their strict standards.

This document indicates that the Library of Congress intends to procure braille production services or equipment, specifically mentioning the Braillo 600 SR2. Bidders offering similar high-volume braille embossers or related services may find this information relevant to understand the government's specific needs and the basis for a potential sole-source or limited competition award. It suggests that meeting stringent quality and production standards is critical.

Form / Attachment / Pricing Sheet

This document, "Attachment J-2 - Price Schedule.xlsx", is a pricing spreadsheet provided for offerors to detail their proposed costs for the opportunity.

• Item Description: Lists the specific goods or services for which pricing is required (e.g., "Braillo 600 SR2 with Compressor", "Installation & Training Sessions", "Freight Charges", "Four Year Warranty").
• Quantity: Specifies the quantity for each item.
• Total Price: Offerors are instructed to fill in their proposed price for each highlighted cell in this column.
• Total Evaluated Price: The spreadsheet will automatically calculate this based on the entered prices.

Offerors must use this spreadsheet to enter their proposed pricing. The highlighted cells indicate where input is required. The accuracy of the "Total Evaluated Price" depends on the correct completion of these fields. This document is critical for proposal preparation and will be used in the evaluation of offers.