Brakes

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of Stearns 82000 Series Brake and Stearns 87000 Series Brake. The DLA Maritime – Portsmouth is seeking quotes from Small Businesses.

• Item 0001: Stearns 82000 Series Brake (1 EA). Must match mounting specifications and modifications of P/N: 108204102247. Must have a Ductile Iron Endplate.

• Item 0002: Stearns 87000 Series Brake (1 EA). Must match mounting specifications and modifications of P/N: 108708100351. Must have a Ductile Iron Endplate.

• Freight costs must be included in the pricing quote.

• Delivery is to Portsmouth Naval Shipyard, Kittery, Maine.

• Set Aside: Small Business

• FSC/NAICS: 3040/333923

• Size Standard: 1250

• FAR Part(s): 13 or 13.5

• Government Required Delivery Date (RDD): 04/15/2026

• Inspection: Final Inspection at Destination.

• Quote Due Date: 01/26/2026 10:00 AM EST

• Submission Method: Email to Gary.1.Chandler@DLA.Mil and CC: DLA-KME-QUOTATIONS@DLA.MIL

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• SAM Registration: Offerors are required to be registered and active in SAM.gov.

• Required Representations: Offerors must complete and provide representations related to FAR 52.204-26, 52.204-24, and 252.204-7016. Failure to do so may result in the submission not being considered for award.

• This opportunity is set aside for Small Business concerns.

• Offerors must be registered in SAM.gov.

• Quotes must be valid for a specified number of days (blank field).

• Payment terms are Net 30 AFTER inspection and acceptance.

• The document includes detailed clauses regarding telecommunications and video surveillance equipment (FAR 52.204-25, 52.204-24, 52.204-26, 252.204-7018, 252.204-7016) and the use of the Supplier Performance Risk System (SPRS).

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures under FAR Part 13. The Portsmouth Naval Shipyard is seeking qualified sources to provide replacement parts and components for Stearns Series equipment. This is a Brand Name Mandatory requirement.

• Direct replacement parts/components for existing Stearns Series equipment.

• Vendors must list the country of origin for each line item.

• Vendors must include freight costs in their pricing quote.

• Offerors must complete and include provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019.

• If not the manufacturer, provide Manufacturer’s Name, Location, and Business Size.

• Delivery Point: PORTSMOUTH NAVAL SHIPYARD, RECEIVING OFFICER, BLDG 170, 2ND FLOOR, CODE KMC, KITTERY, ME 03904.

• Payment Terms: Net 30 Days AFTER acceptance of material.

• Quotes must be e-mailed to gary.1.chandler@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• This requirement is evaluated as “All or None”.

• A reverse auction may be held.

• Solicitation closes: January 26th, 2026, at 10:00 AM EST.

• Point of Contact: Gary Chandler (gary.1.chandler@dla.mil).

• This requirement is a 100% Small Business Set-Aside.

• Potential contractors will be screened for responsibility in accordance with FAR 9.104.

• Quoters must be registered in the System for Award Management (SAM) database.

• Small business joint venture offerors must submit specific representations.

• RFQ Number: SPMYM3-26-Q-4022.

• FSC Code: 3040, NAICS Code: 333923, Small Business Standard: 1250 employees.

• Use the RFQ Form Attachment for pricing.

• Include freight in pricing. Vendor Shipment Module (VSM) is applicable.

Other / Unclassified

This document contains several local clauses and notes relevant to DLA procurements, including:

• Disputes: Agreement to use Alternative Dispute Resolution (ADR) before litigation.
• Superseded Part Numbers: Requirements for contractors to notify the contracting officer of superseded part numbers.
• Manufacturing Phase-Out: Procedures for notifying the contracting officer and GIDEP about production discontinuations.
• Supply Chain Traceability: Mandates for contractors to retain and provide documentation proving item origin and supply chain.
• Former Government Surplus Property: Detailed representations and documentation requirements for offers of used government surplus material.
• Packaging and Marking: Clauses on correcting nonconforming packaging/marking and specific marking requirements (MIL-STD-129, ASTM-D-3951).
• Vendor Shipment Module (VSM): Instructions for using VSM for shipping labels and documentation.
• Product Verification Testing (PVT): Conditions under which PVT may be invoked and contractor responsibilities.
• Technical Data: Confirmation that awardee requires no access to DLA controlled technical data.
• Electronic Award Transmission: Information on receiving award notifications electronically.
• Part Numbered Items: Guidance on offering exact, alternate, superseding, or previously approved part-numbered items.
• Agency Protests: Procedures for filing agency-level protests.
• Reverse Auction: Details on the potential use of reverse auctions for price discussions.
• Additive Manufacturing: Restrictions and procedures for offering parts made via additive manufacturing.
• Surplus Property Evaluation: An evaluation factor applied to offers of unused former government surplus property.
• Additional Information: Contracting Officer contact details and invoice submission instructions via WAWF.
• Mercury Control: Prohibition of mercury in hardware or supplies.
• Specification Changes: Requirement for Contracting Officer approval for any specification changes.
• Preparation for Delivery: Requirements for commercially packaged items.
• Prohibited Packing Materials: Restrictions on asbestos, excelsior, and certain colored packaging.
• Inspection and Acceptance: Specifies inspection and acceptance at destination.
• Consignment Instructions: Specific instructions for deliveries to Portsmouth Naval Shipyard.
• Single Award: Reservation of right to make a single award for all items.

These clauses outline critical requirements and procedures for potential bidders, covering dispute resolution, product sourcing and traceability, shipping, testing, offer submission types (especially for surplus property and part-numbered items), and communication protocols. Bidders must review these clauses to understand their obligations and ensure compliance.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of specific brake components for DLA Maritime – Portsmouth. The government is seeking delivered prices (FOB Destination).

• Two specific Stearns brake models are required:

  • Stearns 82000 Series Brake (P/N: 108204102247 match), must have Ductile Iron Endplate.
  • Stearns 87000 Series Brake (P/N: 108708100351 match), must have ductile iron endplate.

• Freight costs must be included in the quote pricing.

• Items must meet or exceed the Government Required Delivery Date (RDD) of 04/15/2026.

• FAR Part(s): 13 or 13.5

• FSC/NAICS: 3040/333923

• Size Standard: 1250

• Set Aside: SMALL BUSINESS

• Payment Terms: Net 30 AFTER material inspection and acceptance. Discount terms to be specified.

• Delivery Point: Portsmouth Naval Shipyard, Kittery, ME.

• Quote Due Date: 01/21/2026, 10:00 AM EST.

• Quotes must be submitted via email to Gary.1.Chandler@DLA.Mil and CC: DLA-KME-QUOTATIONS@DLA.MIL.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• If no offers meet the RDD, award may be made to the LPTA offeror with the soonest delivery.

• Offerors must be registered and active in SAM.gov.

• Specific representations (FAR 52.204-26, 252.204-7016, and potentially 52.204-24) must be completed and submitted with the quote.

• Supplier Performance Risk System (SPRS) will be used in evaluation.

• Set Aside: SMALL BUSINESS

• Offerors must be registered in SAM.gov.

• Specific representations regarding telecommunications equipment and services are required.

• This is a Request for Quotation (RFQ), not an order.

• Bidders must indicate accepted payment methods (GPC or WAWF).

• Final inspection at Destination.

• Buy American Act provisions apply.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures under FAR Part 13. The solicitation is for Stearns Series equipment replacement parts/components, a brand name mandatory requirement. The procurement is being processed as a 100% Small Business Set-Aside.

• Direct replacement parts/components for existing Stearns Series equipment.

• Bidders must list the country of origin for each line item.

• Vendors must include freight costs in their pricing quotes.

• Offerors must complete and include provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019.

• If not the manufacturer, provide Manufacturer’s Name, Location, and Business Size.

• Delivery Point: PORTSMOUTH NAVAL SHIPYARD, RECEIVING OFFICER, BLDG 170, 2ND FLOOR, CODE KMC, KITTERY, ME 03904.

• Payment terms are Net 30 Days AFTER acceptance of material.

• Quotes must be e-mailed to gary.1.chandler@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL.

• Quotes must use the RFQ Form attachment for pricing.

• Evaluation will be based on the lowest price technically acceptable (LPTA) criteria.

• This requirement is to be evaluated as “All or None”.

• A reverse auction may be held.

• Solicitation closes at 10:00 AM EST on January 21st, 2026.

• 100% Small Business Set-Aside.

• Potential contractors will be screened for responsibility in accordance with FAR 9.104.

• Quoters must be registered in the System for Award Management (SAM) database.

• Small business joint venture offerors must submit specific representations as outlined in the solicitation.

• This solicitation incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 20251110.

• The full text of applicable clauses and provisions can be accessed at https://www.ecfr.gov.

• FSC Code: 3040, NAICS Code: 333923, Small Business Standard: 1250 employees.

• A list of numerous FAR, DFARS, DLAD, and Local clauses and provisions are incorporated by reference or included.