Brand Name Mandatory 3M Scott Functional Testing of SCBAs

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically functional testing of Scott SCBA Harnesses and hydrostatic volumetric testing of SCBA cylinders. The procurement is for the Portsmouth Naval Shipyard.

• Quarterly functional testing of up to 100 SCBA Harnesses.

• Quarterly hydrostatic volumetric testing of up to 100 SCBA Cylinders.

• Provide evidence of being a certified Scott Service Center and a DOT Authorized Facility.

• Technicians must possess Scott Service Center Technician Certifications.

• Provide certification reports for tested cylinders and harnesses, including identification numbers and status.

• Report any equipment unable to meet safety requirements, detailing necessary measures.

• Perform unscheduled and/or emergency repair services as needed.

• Provide a Certificate of Meeting All Standards within 3 business days of completing maintenance.

• Contract Type: Firm-fixed price for scheduled services; labor rates and parts markups for unscheduled repairs will be evaluated for price reasonableness.

• Period of Performance: Base Year: January 31, 2026 – January 30, 2027. Four (4) Option Years extending through January 30, 2031.

• Place of Performance: Portsmouth Naval Shipyard, Kittery, Maine.

• Estimated Value: NAICS Code 811310, size standard $12.5 million.

• Response Deadline: January 27, 2026, 2:30 PM EST.

• Submission Method: Offers shall be emailed.

• Evaluation Basis: Lowest priced technically acceptable offer. Only firm-fixed pricing for scheduled services will be evaluated for award. Labor rates and parts markups are for post-award ordering and will be reviewed for price reasonableness.

• Required for Technical Acceptability:

  • Firm-fixed pricing for scheduled testing/maintenance.
  • Fully burdened labor rates for regular and emergency unscheduled repairs.
  • Defined labor categories.
  • Proposed fixed percentage markup on commercially procured parts/materials for unscheduled/emergency repairs.
  • Written statement of compliance with post-award estimate submission and cost documentation requirements.

• This acquisition is for Full and Open competition.

• Vendors must be registered in the System for Award Management (SAM).

• All personnel assigned to perform work or site visits must be US citizens.

• Applicable clauses include FAR and DFARS provisions.

• Quotes must include the form filled out in its entirety, with highlighted yellow fields required.

• Vendors must provide their fully burdened labor rates and a proposed fixed percentage markup for parts/materials.

• Options for increased quantity, separately priced line items, and extension of services/term are included.

Form / Attachment / Pricing Sheet

This document is a "WORK REQUEST UNSCHEDULED REPAIR AUTHORIZATION REQUEST" form. It is used to detail and authorize unscheduled repair work. Bidders will use this form to request authorization for repairs, including scope of work, parts/materials, and labor.

• Scope of Work & Repair Description: A section to describe the needed repair or service, referencing affected equipment and observed issues.
• Parts/Materials: Separate sections for Original Equipment Manufacturer (OEM) and Non-OEM parts, requiring item description, quantity, cost to contractor, discounts, and total cost to government. Supporting documentation for "proof of cost" is required for OEM parts. For Non-OEM parts, cost comparisons and detailed specifications are mandatory.
• Contractor Approved Markup on Materials: Fields for total cost of parts, pre-approved markup rate, markup amount, and total cost with markup.
• Labor: Sections to detail the description of work, estimated hours, agreed-upon labor rate, and total unburdened labor cost.
• Approval and Authorization: A section requiring signatures and dates from the Project Manager (PM), Contracting Officer's Representative (COR), and Contracting Officer (KO) to authorize the work. Work cannot commence until all approvals are obtained.

This form is critical for any vendor performing repairs under a contract that requires this authorization process. It dictates how repair costs (parts, materials, labor, and markup) must be documented and justified. Bidders must understand the requirements for providing cost breakdowns, supporting documentation, and obtaining necessary approvals before commencing work to ensure compliance and payment.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing the requirements for a "Test/Inspection Report" (Data Item No. 001). It specifies the format, submission, and content requirements for reports related to the testing and certification of SCBA Bottles and Harnesses.

• Data Item: Test/Inspection Report (001)
• Contract Reference: SOW Paragraphs 2.8-2.9.1, 5.3
• Frequency: Asgen 3DATC (testing and certification of SCBA Bottles and Harnesses)
• First Submission: Within three (3) days after test/inspection completion.
• Subsequent Submissions: Within three (3) days after additional test/inspections.
• Acceptance: Reports are acceptable in contractor's format and must be submitted electronically via WAWF and email to PNSY_EST_SERVICE_REPORTS@us.navy.mil.

This CDRL outlines a critical deliverable for the contract. Bidders must understand the requirements for generating and submitting test/inspection reports, including the timelines and electronic submission methods. This information is crucial for proposal preparation and contract performance.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under a contract in specific locations within YORK COUNTY, MAINE (Eliot, Kittery).

• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Automotive Worker, Medical Assistant, Computer Programmer) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific details are not listed in this excerpt.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors, outlining requirements for paid sick leave and minimum hourly wages.
• Health & Welfare: Specifies the required Health & Welfare benefits ($5.55 per hour or $222.00 per week) and a separate rate for EO 13706 ($5.09 per hour or $203.60 per week).
• Vacation and Holidays: Outlines paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Hazardous Pay Differential: Details an 8% differential for high-hazard work and a 4% differential for low-hazard work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Specifies requirements for providing or reimbursing uniform costs and maintenance.
• Conformance Process: Explains the process for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is critical for bidders responding to solicitations that require services in Eliot or Kittery, Maine, and are subject to the Service Contract Act. It dictates the minimum labor costs that must be factored into proposals, ensuring compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all covered employees.

Form / Attachment / Pricing Sheet

This document outlines the Operations Security (OPSEC) contract requirements for contractors at Portsmouth Naval Shipyard (PNSY). It details what OPSEC is, the requirement for an OPSEC Plan, and the contractor's responsibilities regarding the protection of sensitive information.

• Definition of OPSEC: A process to protect sensitive information (Critical Information and Indicators - CII) from adversaries.
• OPSEC Plan Requirement: Contractors may be required to submit a signed OPSEC Plan, depending on the work performed. The plan is used to record, identify, and monitor OPSEC activities.
• Contractor Responsibility: Contractors must avoid inadvertent disclosure of unclassified or classified information. This includes protecting CII from unauthorized disclosure and preventing its distribution to third parties or public platforms.
• Prohibited Actions: Posting CII on public social media, corporate websites, or transmitting it to personal email accounts is prohibited. Media requests must be directed to PNSY Security and Public Affairs.
• Consequences of Compromise: Disclosure of CII can lead to removal from the assignment, contract termination, criminal prosecution, and civil penalties.
• Protecting Controlled Unclassified Information (CUI): Contractors must safeguard CUI and report any attempts by unauthorized parties to solicit, obtain, or record incidents of loss or compromise.
• Portable Electronic Device (PED) Policy: Details the types of PEDs controlled at the shipyard and the requirement for sponsor approval and coordination with Security and IT before use.
• OPSEC Critical Information and Indicator List (CIIL): Provides examples of CII (e.g., PII, work schedules, equipment details, facility information, photographs/videos in restricted areas) and required countermeasures (e.g., not posting CII online, shredding sensitive information, not posting on social media, removing badges, reporting disclosures).

This document is crucial for bidders to understand their obligations regarding information security and OPSEC if awarded a contract. It highlights the types of information that must be protected, the procedures for handling sensitive data, and the potential consequences of non-compliance. Bidders should review the CIIL and countermeasures to assess their ability to meet these requirements.

Other / Unclassified

This document is a "Limited Source Justification" dated 09/30/2020, used for acquisitions under the Simplified Acquisition Threshold. It explains the rationale for soliciting from only one source rather than conducting full and open competition.

This document is relevant to bidders as it outlines the specific reasons why a particular acquisition is being limited to a single source. It details:

• Item/Service Description: The procurement is for functional testing of Scott Self-Contained Breathing Apparatus (SCBA) harnesses and hydrostatic volumetric testing of SCBA cylinders. This service is critical for maintaining the Portsmouth Naval Shipyard's emergency response capabilities and ensuring personnel safety.
• Justification for Limited Source: The justification is based on a "Brand Name" requirement. The contractor must be certified by the Original Equipment Manufacturer (OEM), 3M/Scott, to perform these tests and certifications. This certification is essential to comply with federal safety regulations (OSHA 1910.134(h)(4)(iii)) and maintain the equipment's NIOSH approval. Service by a non-certified entity would violate regulations and invalidate approvals. Only OEM-certified technicians possess the specific training and access to specialized diagnostic equipment required for performance testing according to NFPA 1852.

This justification indicates that potential bidders who are not OEM-certified by 3M/Scott for SCBA testing and certification may not be able to meet the essential requirements of this specific procurement.