Brand Name OEM Enersys Replacement Batteries (CANCELLED)

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the battery system for an unspecified opportunity. It clarifies details about battery configuration, voltage, and required documentation.

• Battery Arrangement: Batteries are installed in racks, laying on their sides, with accessible connections. Each UPS room contains a total of 240 batteries (6 high by 4 wide per rack, 5 racks per row, totaling 120 batteries per row, and two rows for 240 total).
• Voltage Configuration: The system uses 240 batteries per unit, installed in series. The batteries are a standard size and are replacing installed batteries.
• Certificates: The government requires a "certificate of inspection" for each battery, confirming it performs as advertised by the manufacturer. Capacity testing on-site or at the factory is not required.
• Technical Drawings: The OEM (Enersys) can provide required drawings. Authorized distributors can receive picture/technical drawing information from the OEM. These drawings are necessary to quote connector kits accurately.

This Q&A clarifies critical details about the battery system, including physical arrangement, electrical configuration, and required documentation. Bidders need to obtain technical drawings from the OEM to accurately quote connector kits and ensure correct system setup. The responses confirm that existing racks will be used and that batteries are a standard size.

Amendment / Modification

This amendment modifies solicitation N0040626Q0125.

• The response due date has been extended from 08 May 2026 to 11 May 2026.

• The amendment also provides answers to offeror questions.

• The response due date is the primary section affected.

• The proposal deadline has been extended to 11 May 2026.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Original Equipment Manufacturer (OEM) Enersys UPS Battery Replacements. This is a Brand Name requirement to restrict competition to authorized distributors of OEM Enersys batteries.

• Procures 480 OEM Enersys "POWER SAFE DDmP 85-27" batteries with connector kits.

• Batteries must be genuine, with traceability to the manufacturer and manufacturer warranties.

• Offerors must provide an "AUTHORIZED DISTRIBUTOR" letter and documentation from the OEM.

• Certificates of inspection and test must be provided with shipment and electronically.

• Packaging and marking must comply with DODMANUAL 4140.01, VOLUME 9, and MIL-STD-129R(series).

• Delivery is FOB Destination to the USNS Mount Whitney (LCC-20).

• Anticipated contract type: Firm-fixed-price Supply-type contract.

• Period of Performance: Delivery on or before September 30, 2026.

• Offer due date: May 08, 2026, 10:00 AM.

• Submission of quotes required.

• Evaluation factors (no relative order of importance): Technical including delivery date, Past performance, and Price.

• Award is anticipated approximately two weeks after the solicitation closing date.

• A single award will be made for all items.

• Submission of invoices will be via WAWF (Wide Area WorkFlow).

• This acquisition is set aside for Small Business.

• A class Waiver to the Nonmanufacturer Rule (NMR) applies, allowing small business offerors to supply products from any size manufacturer.

• Offerors must be registered in the System for Award Management (SAM).

• Any exceptions to the solicitation terms, conditions, specifications, or SOW/PWS must be provided with the quote.

• Failure to mention exceptions will be considered as taking no exception.

• Offerors must provide specific information with their quote, including name, CAGE code, email, phone number, and business size.