Brand Name Polygraph Equipment

Other / Unclassified

This document is a "Justification for Other Than Full and Open Competition" for polygraph equipment for the Federal Bureau of Investigation (FBI), Security Division (SECD) Polygraph Unit (PU).

This document indicates that the FBI intends to procure specific Lafayette polygraph equipment on a sole-source basis due to compatibility issues with their existing machines and the prohibitive cost of replacing the entire system. The justification details the specific items required, including:

• 7 10-Channel USB Win Polygraph (Data Acquisition System)
• 40 forearm cuffs
• 10 seat sensors
• 30 foot sensor pads
• 50 disposable gel electrodes
• 6 portable chairs
• 7 stationary chairs
• 8 vital parts kits

It states that these Lafayette products are 100% compatible with current FBI machines and are essential for completing the FBI's missions, including screening potential hires. Market research found that while other companies produce similar systems, they are not compatible, making Lafayette the most viable option. The justification also notes that this is a life cycle replacement and that a notice will be publicly posted. While this document explains the rationale for a sole-source acquisition, it does not constitute a solicitation and bidders should not interpret it as an opportunity to submit a proposal at this time.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) from the Federal Bureau of Investigation (FBI) seeks brand name only quotes for Lafayette Polygraph Equipment. This is a one-time, firm-fixed price delivery order for the FBI's Security Division (SECD) Polygraph Unit. The procurement is a total set-aside for small business concerns under NAICS 334516, with a size standard of 1000 employees. Only quotes from authorized resellers that are also small businesses will be considered.

The FBI requires the following Lafayette Polygraph products:

• 10- Channel USB Win Polygraph (Data Acquisition System) (Quantity: 7)
• LX-Forearm Cuff (Quantity: 40)
• LX-Seat Sensor (Quantity: 10)
• LX-Foot Sensor Pads (Quantity: 30)
• Disposable Gel Electrodes (Quantity: 50)
• LX Portable Chair (Quantity: 6)
• LX Stationary Chair (Quantity: 10)
• LX Vital Parts Kit (Quantity: 8)

New products only are accepted. Delivery must be made within 45 days or less after Receipt of Order (ARO). Vendors who are not the OEM must provide evidence of authorization as a reseller.

• Contract Type: Firm-fixed price delivery order.

• Period of Performance: Not explicitly stated, but delivery must be within 45 days ARO.

• Estimated Value: Not stated.

• Questions Due: Monday, March 23rd, 2026, at 11:00 am CT.

• Quotations Due: April 2nd, 2026, at 11:00 am CT.

• Quotes must include pricing and product descriptions for each line item. They should also include Tax ID #, UEI #, and Point of Contact information.

• Offers must be valid for 90 calendar days from closing.

• Award will be made to the responsible offeror quoting the Lowest Price Technically Acceptable (LPTA).

• All terms and conditions in the RFQ supersede any information on the vendor's quote.

• Invoices will be paid via IPP.gov.

• Total set-aside for small business concerns.

• Vendors must be authorized resellers of Lafayette Polygraph Equipment.

• Vendors must be registered in the System for Award Management (SAM).

• Shipping costs within CONUS must be included in the vendor's pricing.

• The government reserves the right to terminate the RFQ at any time.

• The document incorporates numerous FAR clauses by reference, including those related to electronic invoicing (IPP), terms and conditions for commercial items, and organizational conflicts of interest.