Broad Agency Announcement - Archie Green Cultural Documentation Program

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing various budget worksheets for a project. It is intended for applicants to detail their proposed costs, including labor, travel, equipment, supplies, and contractual services, broken down by milestone.

• Budget Summary: Provides an overview of budget categories (Labor, Travel, Equipment/Supplies, Contractual) and their total costs per milestone, culminating in a Grand Total. It emphasizes the need for accuracy and consistency with other worksheets.
• Labor - Price: Requires itemization of personnel, labor categories, price per hour, and number of hours, with automated calculations for totals.
• Travel: Requires a detailed breakdown of travel activities, including purpose, number of travelers, and itemized costs for airfare, hotel, per diem, local travel, conference fees, and other expenses per milestone.
• Equipment and Supplies: Requires listing equipment and supplies, their purpose, unit price, number of units, and total cost per milestone.
• Contractual: Requires detailing contractual products or services, their purpose, and an itemized budget breakdown of costs per milestone.

This attachment is crucial for bidders to understand the cost breakdown structure expected by the government. Bidders must use these worksheets to meticulously detail their proposed project costs, ensuring all expenses are accounted for and align with the project's scope and milestones. Accuracy in completing these budget sheets is critical for proposal submission.

Solicitation / RFP / RFQ

This Broad Agency Announcement (BAA) from the Library of Congress's American Folklife Center (AFC) seeks proposals for the Archie Green Cultural Documentation Program. The program aims to support the creation of community-centered collections that document local and regional cultural and traditional practices, enriching the Library's holdings and public knowledge. Funded projects will result in archival collections preserved at the AFC and made accessible online.

• Projects should focus on documenting community-based cultural and traditional practices from the community's perspective.

• Deliverables include digital documentation (audio, video, photographs, field notes) submitted in specified formats, along with metadata, consent, and release forms.

• Awardees will consult with AFC folklorists and archivists and participate in a cohort for sharing knowledge.

• Projects must adhere to ethical standards for cultural documentation and obtain necessary permissions.

• The Library intends to fund up to two proposals, with a maximum award of $50,000 per project.

• The period of performance will be 12 months, beginning on or about September 2026.

• Awards will be firm-fixed-price contracts with milestone payments.

• This is a two-step process: Concept Paper submission followed by an invitation to submit a full proposal.

• Concept Papers are due May 28, 2026.

• Full Proposals are due July 27, 2026 (by invitation only).

• Evaluation criteria for concept papers include responsiveness to BAA objectives, vision statement, and capability/experience.

• Proposal evaluation criteria include technical approach, capability/experience/past performance, and price.

• Individual applicants must be U.S. citizens or permanent residents.

• Organizations must be U.S.-based (including territories and D.C.).

• Eligible organizations include charitable, higher education, and professional associations.

• For-profit applicants are not eligible.

• Government employees and agencies are not eligible.

• Applicants must be registered in the System for Award Management (SAM.gov).

• Informational webinars will be held on April 23 and April 27, 2026.

• Questions are due May 7, 2026, with answers posted by May 18, 2026.

• The Library reserves the right to fund none, some, or all proposals, and to modify the schedule.