Bruker Scientific, ALPHA FT-IR Spectrometer and Accessories – OR – Domestic Equivalent.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) from Oak Ridge National Laboratory (ORNL) for the procurement of a Bruker Scientific, ALPHA FT-IR Spectrometer and Accessories, or a domestic equivalent. The procurement is for a Firm Fixed Price contract.

• A firm fixed price quotation for the items listed in Attachment C_Bill of Materials.

• A completed and signed copy of the "Representations and Certifications – Abbreviated – BSD-CS-2260 (03/2026)".

• Any exceptions taken to the terms and conditions must be clearly explained, with reasons for non-compliance and proposed alternate solutions. Failure to list exceptions implies full acceptance of all terms.

• Contract Type: Firm Fixed Price

• Anticipated Subcontract Period of Performance: To Be Determined

• Offer Validity Period: 120 days

• Proposals must be submitted via email to the Procurement Officer.

• Proposal Due Date: April 24, 2026, at 2:00 PM EST.

• The document references "Terms and Conditions - Purchase Order Commercial Products & Services Under the Simplified Acquisition Threshold - BSD-CS-2154 (01/13/2026)" and "UT-Battelle Prime Supplemental Flowdown Document: Additional Terms and Conditions for Subcontracts/Purchase Orders Under Prime Contract No. DE-AC05-000R22725 (01/13/2026)" as applicable.

• Small Business Set-Aside: No

• The NAICS Code is 334516 - Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals.

• The procurement is for approximately 750 employees.

• The document includes detailed clauses regarding Federal, State, and Local Taxes, including definitions, price adjustments, and refund procedures.

Form / Attachment / Pricing Sheet

This document outlines the standard Terms & Conditions for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It serves as a foundational agreement that bidders must adhere to if awarded a contract.

• Definitions: Clarifies terms such as Government, Company, Seller, Agreement, Procurement Officer, and Product.
• Order of Precedence: Establishes the hierarchy of documents in case of inconsistencies (Task Order > Purchase Order > Special Provisions > SOW > General Provisions > Attachments > Flowdown Document).
• Acknowledgement/Entire Agreement: States that these terms constitute the entire agreement and any modifications must be in writing and signed by the Company's Procurement Officer.
• Communication: Defines the Seller's limited communication with the Government.
• Warranty and Inspection: Outlines warranties for goods and services, including conformance to requirements and standards.
• Shipping Terms: Requires delivery drivers to be U.S. citizens for deliveries to DOE laboratories.
• Electrical Equipment: Mandates listing by a nationally recognized testing laboratory (NRTL) or field evaluation.
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance with Laws: Requires Seller to comply with all applicable laws and regulations.
• Termination: Details conditions for termination for convenience or default.
• Excusable Delay: Defines circumstances beyond the Seller's control that may excuse nonperformance.
• Access: Outlines requirements for Seller personnel accessing DOE facilities.
• Changes: Specifies that only the Procurement Officer can authorize changes and outlines the process for equitable adjustments.
• Insurance and Indemnity: Mandates Seller to maintain insurance and indemnify the Company and Government.
• Information Technology: Requires adherence to IT security policies and requirements.
• Gratauties: Prohibits offering gratuities to Company employees.
• Incorporation by Reference: Lists various FAR, DEAR, and DOE clauses that are incorporated into the agreement.
• Applicable Clauses: Includes specific clauses for services performed on DOE sites, special products/services, visa denials, Walsh-Healey Public Contracts Act, commercial computer software, no automatic renewals, Foreign Corrupt Practices Act, and export control.
• Employee Concerns Program / Differing Professional Opinions: Outlines procedures for raising concerns and differing professional opinions.
• Protection of Personally Identifiable Information (PII): Details requirements for handling PII, including security, incident reporting, and indemnification.
• Insurance Requirement: Specifies minimum insurance coverage amounts.

This document is critical for understanding the contractual obligations, legal requirements, and operational standards that will apply if a bidder is awarded this purchase order. It covers essential aspects such as warranties, compliance, termination, PII protection, and insurance, which directly impact proposal preparation and contract execution.

Form / Attachment / Pricing Sheet

This document, titled "PRIME SUPPLEMENTAL FLOWDOWN DOCUMENT," outlines additional terms and conditions that UT-BATTELLE, LLC, as the prime contractor, will flow down to its subcontractors and purchase orders under Prime Contract No. DE-AC05-000R22725 with the Department of Energy (DOE). It incorporates by reference mandatory US Government regulatory and customer obligations.

• Conflict Resolution: In case of conflict, the version or date of clauses in this document takes precedence over those in the identified Terms and Conditions.
• Self-Deleting Clauses: Clauses inapplicable to a specific subcontract are considered self-deleting.
• Definitions: "Contractor" refers to the Seller, "Government" refers to Company and/or Government, and "Contracting Officer" refers to the Company's Procurement Officer.
• Flowdown Clauses: The document lists numerous Federal Acquisition Regulation (FAR) and DOE Acquisition Regulation (DEAR) clauses, along with specific DOE directives, that are applicable to subcontracts based on various thresholds (e.g., simplified acquisition, dollar amounts, type of procurement like construction, services, IT, or R&D).
• Specific Sections: Includes applicability for various types of procurements such as construction, service, IT, commercial products, and those involving nuclear materials, foreign travel, and classified information.

Potential bidders should review this document to understand the mandatory terms, conditions, and regulatory requirements that will be imposed on them if they are awarded a subcontract or purchase order under the prime contract. It details specific clauses related to ethics, labor, security, intellectual property, and other compliance areas, often with applicability tied to contract value or type. This information is crucial for assessing the full scope of contractual obligations and potential risks.

Form / Attachment / Pricing Sheet

This document is a Bill of Materials (BOM) for RFQSSPR459571, detailing the components required for the ALPHA II FT-IR Spectrometer system.

• ALPHA II FT-IR Spectrometer: The core instrument.
• ALPHA II - Platinum ATR Universal Sampling Module: For analyzing various sample types.
• WLAN-Adaptation: For wireless operation of the spectrometer.
• OPUS/IR Spectroscopy Software Package (version 9.x): Integrated software for data acquisition, processing, and evaluation, compliant with cGMP/GLP/GAMP and 21 CFR Part 11.
• OPUS-TOUCH Software: For intuitive IR analysis in routine and R&D, also cGMP compliant.
• Tariff Surcharge: Applicable for domestic equivalent.

This BOM provides a detailed list of the specific hardware and software components that constitute the ALPHA II FT-IR Spectrometer system. Bidders should use this information to ensure their proposals accurately reflect the required equipment and software, including any necessary compliance features for regulated environments.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their proposal. It requires the offeror to make specific certifications and representations regarding various aspects of their business and compliance with federal regulations.

• Type of Organization: Offeror must specify their organizational type.
• Export Control: Certifications related to Trigger List Items, Military/Space Items, and Dual Use Items.
• Buy American: Representations concerning domestic vs. foreign end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment (FAR 52.204-25): Representations concerning the use of prohibited equipment or services.
• Conflict of Interest: Certifications regarding organizational or personal conflicts of interest.
• Payments to Influence Federal Transactions: Certification and disclosure regarding payments made to influence federal transactions.
• Employee Concerns Program and Differing Professional Opinion Process: Acknowledgment and agreement to comply with these processes.
• Business Size Certification: Self-certification of business size and status (Small Business, Veteran-Owned, etc.) based on NAICS code.

Completing and submitting this form accurately is a mandatory requirement for proposal submission. Failure to provide the required certifications and representations may result in the offer being deemed non-responsive. Bidders must carefully review each section to ensure they can truthfully certify their compliance with the stated requirements, as misrepresentations can lead to severe penalties, including criminal prosecution and debarment.

Form / Attachment / Pricing Sheet

This document outlines the terms and conditions for the in-bound licensing of commercial computer software, documentation, and other content by UT-Battelle, LLC for the Oak Ridge National Laboratory (ORNL). It clarifies how such licenses will be acquired and governed, particularly in relation to the government's needs and existing contracts.

• Application: Defines the scope of the article, applying to pre-existing and newly developed software/content licensed under UT-Battelle's Prime Contract DE-AC05-00OR22725.
• Definitions: Provides definitions for 'Computer Software,' 'Documentation,' 'Commercial Computer Software,' and 'Software related Services.'
• Commercial Computer Software: Details how UT-Battelle acquires commercial software licenses, aligning with FAR 12.212. It specifies that licenses will be based on those customarily provided to the public, provided they are consistent with federal law and the government's needs.
• Seller's License Agreement: States that UT-Battelle and the Government will acquire rights through the Seller's standard license agreement or a specific U.S. Government license agreement. Any such agreement is subject to the terms of this Article.
• FAR 52.227-19: This clause is incorporated by reference, and if it conflicts with the Seller's License Agreement regarding commercial computer software licensing, FAR 52.227-19 will govern to ensure minimum rights for UT-Battelle and the Government.
• Inconsistent Terms: Explicitly rejects any terms in the Seller's License Agreement that are inconsistent with federal law or UT-Battelle's prime contract. This includes, but is not limited to, licensee indemnity, attorney's fees, automatic renewal, and injunctive relief clauses.
• New/Conflicting Terms: Any new, additional, or conflicting terms in the Seller's License Agreement are rejected and superseded by the terms of this Purchase Order.
• Software-related Services: Notes that any such services must be identified in the Statement of Work or elsewhere in the Purchase Order.

This document is crucial for any bidder providing commercial computer software, documentation, or related services. It establishes the framework for licensing, clarifies which terms will govern (prioritizing federal law and the Purchase Order over standard seller agreements), and explicitly rejects certain common license terms. Bidders must ensure their proposed license agreements are consistent with these requirements to be compliant.