Bucharest RFQ 19R01026Q0010 250th Freedom250 Building Lighting Display
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, US Embassy Bucharest, has issued Request for Quotations (RFQ) 19R01026Q0010 for an illumination program to project American colors and symbolic imagery onto the U.S. Embassy and the Romanian Athenaeum in Bucharest. This initiative aims to commemorate the U.S. 250th anniversary and Independence Day, generating public excitement and media coverage. Quotations are due by May 21st, 2026, at 17:00 PM (Bucharest time).
Purpose & Scope
The objective is to design and implement a striking, memorable visual experience through an illumination program. This involves projecting American colors (red, white, and blue) and/or symbolic imagery (e.g., stars, stripes) onto the facades of the U.S. Embassy and the Romanian Athenaeum. The program seeks to create a sense of shared celebration for the U.S. Semiquincentennial and Independence Day. The scope includes site assessment, design, technical setup, operation during event nights, and media documentation.
Key Requirements
Offerors must propose a design and implementation plan for the illumination. Two program options are presented: a "Less Complex" option focusing on the Embassy's front and back facades, and a "More Complex" option allowing for greater detail, within a maximum budget of $35,000 USD. Technical specifications include projectors with a minimum of 20,000 lumens, image clarity for 100m viewing distance, and weatherproof equipment. Laser lights are strictly prohibited for the U.S. Embassy building. Deliverables include capturing at least 20 high-quality photographs and one video of each illuminated site, along with a final media package and performance report.
Contract Details
This is a Firm Fixed-Price purchase order. The preferred period of performance for illumination is June 24th, 2026 (for the Embassy Independence Day Reception) and July 1-4, 2026, for both locations. An alternative period is available if the preferred option is cost-prohibitive. Value Added Tax (VAT) is not applicable. The place of performance is Bucharest, Romania.
Submission & Evaluation
Questions regarding this solicitation must be submitted by May 15th, 2026, at 17:00 PM (Bucharest time). Quotations are due by May 21st, 2026, at 17:00 PM (Bucharest time). All submissions must be in English and sent electronically to bucharestgsoprocurement@state.gov. Proposals should be in MS-Word, MS-Excel, or PDF format, with a file size not exceeding 30MB per email. Required components include the SF-1449, pricing information (Section 1), additional information as per Section 3, and Representations and Certifications (Section 5). Evaluation will be based on Technical Approach and Design, Relevant Experience and Capability, and Price/Cost, with an award made to the responsible company offering the best value.
Eligibility & Set-Aside
This opportunity is UNRESTRICTED. Offerors are encouraged to be registered in the System for Award Management (SAM) database. Bidders must operate an established business with a permanent address and telephone listing in Romania, or demonstrate international experience if not based locally.