Buffalo MEPS Noon Meals (Drop and Go)

Solicitation / RFP / RFQ

This solicitation (RFQ W9124D26QA056) is for the provision of "Boxed Noon Meals (sub sandwiches)" to applicants processing through the Buffalo Military Entrance Processing Station (MEPS). The acquisition is set aside for Small Business.

• Provision of Boxed Noon Meals (sub sandwiches).

• Meals must be provided in accordance with the attached "Product and Delivery Specification Details".

• The Buffalo MEPS is located on a military installation and requires adherence to AR 40-657, necessitating a Veterinary Service Food Protection Audit for approval as a sanitary source.

• Offerors must furnish products from an approved food preparation facility.

• Health inspection reports for the food preparation facility are required, completed less than 12 months from the quote submission due date, with a score of "A" or "B", or 85 or above, or "pass".

• The contract includes a base period and two option periods.

• Base Period: 1 June 2026 through 31 May 2027.

• Option Period 1: 1 June 2027 through 31 May 2028.

• Option Period 2: 1 June 2028 through 31 May 2029.

• Pricing Arrangement: Firm Fixed Price.

• The government guarantees to procure $1,500.00 of boxed noon meals for the base period.

• Estimated quantities for the base period and option periods are 3,696 each.

• The total duration of the contract, including options, shall not exceed three (3) years.

• Offer Due Date: 12 February 2026, 10:00 AM Local Time.

• Quotes must be submitted in writing to the Contract Specialist, Olivia Y. Aguilar, and the Contracting Officer, Amy Gawarecki, via email.

• Questions regarding the RFQ must be received no later than 10:00 am ET on 29 January 2026.

• Award will be made to a single offeror who is deemed responsible, whose proposal conforms to solicitation requirements, and represents the Lowest Priced Technically Acceptable offer.

• Evaluation factors include: Health Inspection Report, Subcontractor Agreements (if applicable), Past Performance, and Price.

• Technical and past performance are not more important than price.

• Trade-offs between cost/price and non-cost/price factors are not permitted.

• Prices will be evaluated for reasonableness using price analysis techniques.

• Prices shall be submitted to the whole penny; fractions will be rounded.

• Offerors must hold prices firm for 90 calendar days from the date specified for receipt of offers.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 311991 (Soup Manufacturing), Size Standard: 700 employees.

• Standard Form 1449 must be executed.

• Unique item identification requirements are detailed in DFARS clause 252.211-7003.

• Various FAR and DFARS clauses are incorporated by reference and in full text, including those related to contract terms, conditions, representations, and certifications.

Solicitation / RFP / RFQ

This document outlines the product and delivery specifications for noon (boxed lunch) meals to be provided to Armed Forces applicants processing at the Buffalo Military Entrance Processing Station (MEPS). The MEPS is located on a Department of Defense Military Installation in Niagara Falls, New York. The contractor will be required to enter the installation and undergo a 100 percent accountability check.

• Provide noon meals Monday through Friday, excluding legal holidays and training days, plus up to 28 Saturdays annually. An estimated 264 days of service are expected per year.

• Provide additional "mission day" meals for applicants processing late into the evening, as needed (up to two days per month).

• Meals must be delivered by 10:30 a.m. daily.

• Each boxed meal must include a sub-type sandwich, lettuce, tomato, bag of chips, cookie, apple, straw, and napkin.

• Specifics for sandwich types (white/whole wheat buns, ham, turkey, roast beef, veggie options), meat (4.0 oz minimum), cheese (2 slices, 1 oz minimum), and beverages (carbonated soft drinks, water, ice tea, milk) are detailed.

• Condiments (mustard, mayonnaise, salt, pepper, vinegarette) must be included.

• Meals must be delivered in a cooler or similar container to maintain temperature.

• Contractor/Sub-Contractors must have Real ID to enter the military installation.

• Food preparation facilities must be sanitarily approved and pass a Veterinary Service Food Protection Audit.

• The government will provide an annual operations schedule.

• Payment will be made via Government Purchase Card (GPC).

• The government estimates an average of 14 served boxed meals daily, with a maximum of 50.

• The MEPS will notify the contractor by 8:00 a.m. daily with the number of meals required.

• Invoices are to be submitted monthly.

• Not specified in this document.

• Historical data for lunch quantities from December 2024 to November 2025 is provided for informational purposes only and does not guarantee future performance.

• Contractor must have the capability to accept GPC at contract award.

• A government POC will be added at contract award.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a Request for Quotations (RFQ) from the Mission Installation Contracting Command – Fort Knox. The government intends to procure boxed meals for applicants processing through the Buffalo Military Entrance Processing Station (MEPS) located at 2024 Entrance Ave, BLDG 799, Niagara Falls, NY 14304-5002.

• Provision of boxed meals for applicants.

• Contractors must pass a Veterinary Service Food Protection Audit to be a sanitarily approved source.

• Offerors must furnish products from an approved food preparation facility.

• Approval of the food preparation facility must be obtained prior to contract award.

• Food establishments on the military installation will be inspected locally.

• Period of Performance: 01 June 2026, or date of contract award, whichever is later, through 31 May 2027.

• Includes two one-year option periods.

• The RFQ will be posted on SAM.gov on or about 15 January 2026.

• Quotes are due on or about 12 February 2026.

• All amendments will be posted on SAM.gov; vendors must check the website periodically.

• Faxed quotes or amendments will not be accepted.

• All questions must be submitted in writing to Contract Specialist Olivia Y. Aguilar (olivia.y.aguilar.civ@army.mil) or Contracting Officer Amy Gawarecki (amy.l.gawarecki.civ@army.mil) by 10:00 AM Eastern Time, 29 January 2026.

• This solicitation is 100% set-aside for small business.

• NAICS code 311991 applies, with a size standard of 700 employees.

• All contractors must be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for award.

• Dates are subject to change.

• Failure to obtain facility approval will render the offeror ineligible for award.