Building 640 Furniture

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the BLDG 640 FURNITURE FA462626Q0014 opportunity.

• Furniture Removal & Transition: New furniture will be transitioned directly from delivery vehicles to rooms; no staging areas are designated. Old furniture must be removed the same day. Residents must have a bed each day.
• Furniture Finish: The existing furniture finish is smoky brown pear. The solicitation prohibits veneer finished surfaces.
• Delivery Restrictions: A 13' 6" height restriction is in place at the commercial gate inspection building. Delivery drivers may require a background check for base access. A government representative will escort delivery personnel from the commercial gate to building 640.
• Waste Disposal: All waste materials, including packaging, pallets, and crating from new furniture, must be disposed of off-base. There is no on-base recycling for pallets or cardboard.
• Damaged Existing Furniture: The contractor is not liable for damage to existing furniture prior to removal, but is liable for damage to the facility and new furniture.
• Bed Quantity: The required quantity for twin beds is 144.
• Mattresses: Mattresses for Twin XL beds are required and must be included in the quote.
• Dining Table Height: Dining tables require a 30" height.
• Dumpster Placement: Dumpsters must be placed within 100 feet of the building.
• Bed Deck Specification: The requirement for a fixed, non-raisable bed deck supersedes any conflicting specification regarding a lifting bed deck.
• Furniture Manufacturing Origin: Furniture manufactured in Turkey or Jordan is not acceptable.

This Q&A document clarifies requirements related to furniture quantity, materials, installation, removal, disposal, and specific dimensions. Bidders should ensure their quotes and proposals align with these clarifications, particularly regarding the bed quantity, mattress inclusion, and manufacturing origin. The prohibition of veneer surfaces is a key detail for material selection.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide all personnel, equipment, tools, materials, supervision, new furnishings, and services necessary for the installation of dorm furniture in Building 640 at Malmstrom AFB.

• Furnish and install new furniture for Dormitory 640, which has three floors and 144 bedrooms. Delivery truck staging must be within 200 feet of entrances.

• Contractor shall not work more than six rooms ahead without prior authorization. Rooms are occupied, and same-day removal and installation are required.

• Coordinate delivery and installation with the 341 CES Unaccompanied Housing Management Office.

• Twin Beds (Quantity 148): Captain style, fixed frame, 80"L x 38"W. Includes 3 drawers (150-lb glides), bookcase headboard with LED lighting, USB ports, and pullout storage. Must have smooth solid bottom or casters for carpeted floors and support bed contents and a person sleeping.

• Mattresses (Quantity 148): Twin XL innerspring, heat-sealed, 80"L x 38"W, Navy blue, impervious to bodily fluids, inverted seams.

• Dresser/Wardrobe (Quantity 148): Approx. 30"W x 24"D x 72"H, with full-width hangar rod.

• Pedestal Desks (Quantity 148): Approx. 42"W x 24"D x 31"H, with keyboard drawer to the right and 3 drawers stacked on the left.

• Dining Chairs (Quantity 148): Metal frame (matte black), solid oak seat (no wraps).

• Dining Tables (Quantity 76): 24" square wood top, metal pedestal base (matte black), floor levelers.

• All exposed finished surfaces must have a durable protective clear coat. Color samples can be requested post-award.

• No MDF, particle board, press board, wafer board, laminated surfaces, or vinyl wrap allowed.

• Plywood acceptable only on interior surfaces (e.g., drawer sides/bottoms/back), not drawer faces.

• All exposed finished surfaces must be solid oak construction; red oak is acceptable. Plywood or veneer is not acceptable.

• Inspection of new furnishings includes checking drawers, cracks, splits, glue joints, casters, bed deck operation, damages (scratches, dents, gouges), facility damage, and loose hardware. Discrepancies must be acknowledged with pictures.

• Period of Performance: 180 days TBD after receipt of contract.

• Work Hours: Monday-Friday, 7:30 a.m. to 4:30 p.m., to minimize disturbance to residents.

• Shipping/Handling/Installation: Costs must be included in the total price.

• Damaged Items: Not accepted. Must provide 48 hours' notice for delivery scheduling. Contractor representative must accompany Air Force inspection personnel.

• Removal of Old Furniture: Contractor is responsible for removing and disposing of old furniture off Malmstrom AFB. Items include bed frames, headboards, foot boards, mattresses, desks, hutches, dressers, nightstands, fans, lamps, and some bunk beds.

• Proposal Submission: Must include a detailed plan for disposal of removed furniture/waste, a detailed plan for delivery/storage of new furnishings, and pictures of proposed furniture pieces (no reference images from SOW).

• Safety: Comply with OSHA and NEC standards.

• Hazardous Waste: Contractor is responsible for use, generation, and disposal in accordance with regulations.

• Government Property: Notify Dorm Facility Manager and Contracting Officer immediately of any damage to government property and provide a repair proposal.

Solicitation / RFP / RFQ

This solicitation is for the procurement of furniture for the 341st Civil Engineering Squadron Unaccompanied Housing Management Office. The government is seeking to acquire various furniture items to furnish accommodations.

• (144) XL Twin beds with frames

• (148) Two drawer dresser/wardrobe

• (148) Desks

• (148) Dining Chairs

• (76) Dining Tables

• The contract type is Firm Fixed Price.

• The period of performance is 180 Calendar Days from the Date of Award.

• Offerors must be registered in SAM.gov to be considered for award.

• The lowest three, fully complete proposal packages will be evaluated based on conformance to specifications.

• Award will be made to the lowest-price quotation that meets the required specifications.

• Offer due date: April 15, 2026, at 02:00 PM Local Time.

• This acquisition is set aside 100% for Small Business.

• North American Industry Classification Standard (NAICS) code: 337122, with a size standard of 750 employees.

• The solicitation incorporates FAR clauses by reference and in full text, including those related to payment, subcontracting, and evaluation.

• Payment requests and receiving reports must be submitted through the Wide Area WorkFlow (WAWF) system.

• Attachment 01 contains the detailed Statement of Work (SOW) for Building 640 Furniture.

Form / Attachment / Pricing Sheet

This document outlines the criteria and process for "Installation Perimeter Access Control" for contractors. It details the Air Force's responsibility to vet contractors seeking access to the base and the conditions under which access may be denied.

• Contractor Entry Authorization List (CEAL): Still required, with no changes to the process.
• Commander's Authority: The installation Commander has the right to deny access and credentials based on identity vetting.
• Denial Criteria: A comprehensive list of reasons for denial, including:
  • Suspected terrorist ties.
  • Inability to verify identity.
  • Submission of fraudulent information.
  • Attempting unauthorized access to sensitive information.
  • Inappropriate use of access credentials.
  • Criminal or dishonest history posing risk.
  • Being barred from federal facilities.
  • Being wanted by law enforcement.
  • Recent incarceration (within 10 years).
  • Convictions for espionage, sabotage, treason, terrorism, or murder.
  • Appearance on federal/state "watch lists" or "hit lists".
  • Convictions for firearm/explosive violations (past 10 years).
  • Convictions for sexual assault, armed robbery, rape, child molestation, child pornography, trafficking, or drug distribution.
  • Illegal drug use posing risk without rehabilitation evidence.
  • Statutory or regulatory bars to federal employment.
  • Engaging in activities to overthrow the U.S. Federal Government.
• Additional Denial Categories: Outstanding wants/warrants, sex offenders, violent offenders, individuals on probation, or those in pre-release programs.

This document is critical for any contractor personnel requiring access to the installation. Bidders must understand these vetting requirements and potential denial criteria to ensure their personnel can obtain the necessary access to perform contract duties. It highlights the importance of accurate information and a clean record for all individuals seeking base access.