Building Automation System (BAS) Preventative Maintenance (PM) services
SOL #: 19SF7526Q0023Solicitation
Overview
Buyer
State
State, Department Of
U.S. EMBASSY PRETORIA
WASHINGTON, DC, 20520, United States
Place of Performance
Place of performance not available
NAICS
Electrical Contractors and Other Wiring Installation Contractors (238210)
PSC
Inspection And Laboratory Services (Except Medical/Dental): Fire Control Equipment (H312)
Set Aside
No set aside specified
Original Source
Timeline
1
Posted
Apr 7, 2026
2
Submission Deadline
May 11, 2026, 9:00 PM
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Consulate General in Johannesburg, South Africa, under the Department of State, is soliciting proposals for Building Automation System (BAS) Preventative Maintenance (PM) services. This opportunity seeks a contractor to perform routine maintenance and evaluate the overall functionality of BAS. Quotations are due May 11, 2026.
Scope of Work
The selected contractor will provide comprehensive Preventative Maintenance (PM) services for Building Automation Systems (BAS) at the U.S. Consulate General. Key responsibilities include:
- Performing PM, investigation, troubleshooting, adjustments, and trend & alarm configuration.
- Evaluating overall BAS functionality based on input from the Facility Manager and Maintenance Staff.
- Ensuring all serviced systems are in good operational condition.
- Providing all necessary personnel, transportation, tools, instrumentation, equipment, and supplies.
- Utilizing qualified, trained, and manufacturer-certified technicians.
- Servicing BAS in General Work Areas (GWA), Public Access Areas (PAA), and Controlled Access Areas (CAA).
Contract & Timeline
- Contract Type: Fixed-price purchase order.
- Period of Performance: One (1) base year with four (4) additional one-year option periods.
- Service Frequency: Minimum of 2 services per year, maximum of 3 services per year.
- Set-Aside: UNRESTRICTED.
- Quotations Due: May 11, 2026, at 17:00 (local time, implied by Johannesburg location and 21:00Z).
- Published Date: April 7, 2026.
Submission & Evaluation
- Submission Method: Electronically to pretoria_contracting_office-dl@state.gov.
- Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).
- Required Documents: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information from Section 3, and proof of SAM Registration.
- Evaluation Criteria: Award will be made to the lowest priced, acceptable, responsible offeror. Evaluation will consider compliance with RFQ terms, technical information, past performance, financial resources, and responsibility factors per FAR 9.1.
Additional Notes
- Offerors must be registered in the System for Award Management (SAM) prior to submission.
- VAT is not applicable for this requirement.
- Security clearances (SECRET and TOP SECRET) are required for access to certain secure areas.
- Specific details regarding the BAS systems to be serviced are provided within the solicitation document.
- Primary Contact: Ian Zaur (zaurim@state.gov, 27791111816).
People
Points of Contact
Ian ZaurPRIMARY
Jenny KriekSECONDARY
Files
Files
Versions
Version 1Viewing
Solicitation
Posted: Apr 7, 2026