Building Exterior Repair Project – FDA Pacific Southwest Laboratory

Solicitation / RFP / RFQ

This solicitation is for construction services to perform exterior and interior repair and preventative maintenance of the Pacific Southwest Laboratory building located in Irvine, CA. The project aims to restore appearance, prevent weather-related deterioration, and extend the facility's service life. It involves concrete repair and corrosive-resistive coating on steel.

• Exterior Coating Repairs: Application of corrosive-resistive coatings on exterior egress stairs, sunshades, roof access stairs, and main entrance/chemical shed canopies.

• Concrete Crack Repair: Non-structural repair of exterior concrete wall cracks (visible from 3 feet away and longer than 24 inches) and interior concrete walls and slabs. This includes repairing visible and accessible cracks and replacing damaged resilient flooring at cracked slab locations.

• Materials: All coating materials (primer, intermediate coat, topcoat) must be from the same manufacturer and meet specified MPI standards. Concrete repair materials must meet applicable ASTM standards.

• Quality Control: Includes surface preparation, coating adhesion testing, dry film thickness measurements, and concrete repair verification. Government inspection hold points are established.

• Safety & Environmental: Compliance with OSHA, EPA, and local regulations. Includes fall protection, dust control, hazardous material handling, and waste disposal.

• Contract Type: Firm-fixed-price.

• Period of Performance: Substantial completion within 180 calendar days after Notice to Proceed (NTP), followed by a 12-month workmanship warranty.

• Set-Aside: 100% small business set-aside.

• NAICS Code: 238320 – Painting and Wall Covering Contractors.

• Small Business Size Standard: $19.0M.

• Bonds: Performance and Payment Bonds will be required.

• Wage Determination: Construction Wage Rate Davis Bacon (DBA) Decision No. CA20260024 applies.

• Offer Deadline: Specified in SAM.gov system and submitted via email.

• Site Visit: Mandatory on Wednesday, July 1, 2026, at 8:30 AM PT. Registration required by Friday, June 26, 2026.

• Questions Deadline: Wednesday, July 8, 2026, at 12:00 PM ET.

• Evaluation: Best value tradeoff basis, considering Construction Approach & Schedule, Project Team and Experience, Past Performance, and Price. Non-price factors combined are significantly more important than price.

• This requirement is a 100% small business set-aside.

• Offerors must be registered in SAM.gov and SBA's Small Business Search.

• Offerors must submit a technical response in three volumes: Technical Response, Past Performance, and Price.

• The Buy American Act applies to construction materials.

• Contractor personnel require background checks and identification badges for agency access.

Form / Attachment / Pricing Sheet

This document is a template for submitting questions and answers related to Solicitation RFP 75F40126R00047 for IRV Exterior Repair.

• The template includes columns for Question Number, Solicitation Reference, Vendor Question, Government Response, Amendment Required (Y/N), and Status.
• It is intended to facilitate a structured Q&A process between vendors and the government.

Bidders should use this template to submit any questions they have regarding the solicitation. The 'Government Response' column will be populated with official answers, and the 'Amendment Required' column will indicate if a formal amendment to the solicitation is necessary based on the question. This document is crucial for understanding the solicitation details and ensuring all vendor inquiries are addressed systematically.

Form / Attachment / Pricing Sheet

This document contains site plans for the IRV (Irvine Regional Office) facility. It provides detailed architectural drawings of the building's layout and exterior, including floor plans for the ground, first, second, and third floors, as well as reflected ceiling plans and elevations. It also includes details on specific elements like staircases, canopies, and chemical sheds.

• Site Plan: Overall layout of the facility and its surroundings.
• Floor Plans: Detailed layouts for Ground, First, Second, and Third Floors, showing room configurations, corridors, stairs, and other architectural features.
• Reflected Ceiling Plans: Details of ceiling layouts, including lighting fixtures and acoustic tile.
• Elevations: Exterior views of the building from various sides (North, South, East, West).
• Stair Details: Enlarged plans, sections, and elevations for staircases (Stairs #1, #2, #3, #4), including materials and dimensions.
• Special Coatings Specification: Details on polyurethane coating systems for various surfaces, including surface preparation, application, and quality assurance.
• Painting Specification: Details on painting and finishing of interior and exterior surfaces, including acceptable products, application procedures, and a painting schedule.

These site plans are crucial for bidders to understand the physical scope, layout, and existing conditions of the IRV facility. The detailed architectural drawings, along with the specifications for special coatings and painting, provide essential information for estimating costs, planning execution, and ensuring compliance with project requirements related to the building's structure and finishes.

Form / Attachment / Pricing Sheet

This document is an "IFC Set" (Issued for Construction) dated August 01, 2025, containing drawings and project information related to the "FDA IRVINE SEISMIC DESIGN" project. It serves as a comprehensive set of architectural and structural drawings for the construction phase.

• Project Identification: Includes region, division, building name (Southwest Pacific Laboratory), address, contracting officer, and project manager.
• Project Summary: Details concrete crack repair for appearance and weather tightness on walls, slabs, and columns. Interior crack repairs are aesthetic and limited to visible cracks. Non-structural cracks are noted, and structural crack repair is not anticipated unless allowances are used. Exterior concrete cracks visible from 3 feet away and longer than 24 inches are to be repaired.
• Sheet Index: Lists all drawing sheets included in the IFC set, covering legends, plans, elevations, and crack images.
• Vicinity and Location Maps: Provide geographical context for the project site.
• Abbreviations and Symbols Legend: Defines common abbreviations and graphical symbols used throughout the drawings.
• General Notes: Includes important project-specific information, such as crack images being for general reference and the contractor needing to field verify all conditions.
• Repair Type Legend: Differentiates between various types of crack repairs (interior wall, exterior wall, interior column, concrete floor, resilient floor) and indicates when no work is anticipated for existing control joints.

This document is crucial for bidders as it provides the detailed scope of work, specific repair requirements, and visual documentation of the existing conditions (cracks). It outlines the exact locations and types of concrete repairs needed, enabling bidders to accurately estimate costs and develop a comprehensive proposal. The drawings and legends are essential for understanding the project's technical requirements and execution details.

Form / Attachment / Pricing Sheet

This document provides the pricing schedule and related instructions for the IRV Exterior Repair Project (RFP No. 75F40126R00047). It details the structure for submitting pricing and includes optional unit prices for evaluation and equitable adjustments.

• Instructions: Offerors must provide pricing for all CLINs and SubCLINs, including all labor, materials, equipment, supervision, and incidentals. Price breakdowns are required, and pricing must align with phased milestones. All incidental costs (travel, equipment, disposal, logistics) must be included in the Firm-Fixed-Price (FFP) CLIN pricing.
• Pricing Schedule: Outlines the Contract Line Item Numbers (CLINs) and SubCLINs for the project, including:
  • Mobilization and pre-construction submittals (CLIN 100)
  • Structural Steel Coating Repairs (CLIN 200)
  • Concrete Crack Repair (CLIN 300)
  • Final inspection, punch list completion, closeout documentation, and warranties (CLIN 400) All CLINs and SubCLINs are listed with units, quantities, unit prices, and amounts, currently totaling $0.0.
• Unit Prices: An optional schedule for evaluation and equitable adjustments, including unit prices for steel surface preparation, steel coating system, railing coating, concrete crack repair, and concrete surface repair.
• Schedule of Values: Details the breakdown of work items by CLIN/SubCLIN, total value, percentage of total, cumulative percentage, proposed payment milestones, amounts earned, retainage, and net payment. All values are currently listed as $0.0.

This document is critical for bidders to understand the cost structure and submission requirements for the IRV Exterior Repair Project. It dictates how pricing should be presented, what costs must be included, and how payments will be structured based on accepted milestones. Bidders must carefully review and complete this pricing schedule accurately to ensure their proposal meets the solicitation's requirements.

Form / Attachment / Pricing Sheet

This document is Attachment 4: Wage Determination for the IRV Exterior Repair Project. It provides the prevailing wage rates for various labor classifications in Orange County, California, as determined by the U.S. Department of Labor.

• General Decision Number: CA20260024, dated 05/18/2026.
• Construction Types covered: Building, Heavy and Highway.
• Specific wage and fringe benefit rates are listed for numerous job classifications, including:
  • Asbestos Workers/Insulator
  • Fire Stop Technician
  • Bricklayer; Marble Setter
  • Tile Layer; Tile Finisher
  • Terrazzo Worker/Setter; Terrazzo Finisher
  • Carpenter (various specialties)
  • Drywall (Stocker/Scrapper, Installer/Lather)
  • Modular Furniture Installer
  • Electrician (various specialties including Communications Systems, Transportation Systems, Traffic Signals & Street Lighting)
  • Line Construction (Groundman, Equipment Specialist, Lineman)
  • Elevator Mechanic
  • Operator, Power Equipment (various groups for Tunnel Work, Cranes, Piledriving & Hoisting, and "All Other Work")
  • Ironworker
  • Asbestos Removal Laborer
  • Laborer, Gunite (various groups)
  • Laborer, Tunnel (various groups)
  • Painter (various specialties)
  • Glazier
  • Cement Mason/Concrete Finisher
  • Plumber/Pipefitter
  • Roofer
  • Sprinkler Fitter
  • Sheet Metal Worker
  • Truck Driver (various groups)
  • Welders

This wage determination is crucial for bidders to understand the labor costs associated with the project. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project, ensuring compliance with federal labor laws. Bidders must factor these rates into their cost proposals to ensure accurate and competitive bidding.

Form / Attachment / Pricing Sheet

This document, "FDA Contractor Personnel Security Clearance Standards and Residency Requirements (October 2017)", outlines the mandatory security clearance and background investigation requirements for contractor personnel working for the Department of Health and Human Services (DHHS) and its operating divisions, including the Food and Drug Administration (FDA). It details the process for obtaining a Personal Identity Verification (PIV) card, which is required for access to DHHS-owned or leased space and equipment.

• Background Investigations: Required for contractor employees working in DHHS space or accessing DHHS equipment/information. Investigations are conducted by the Defense Counterintelligence and Security Agency (DCSA) at no cost to the contractor, except for fingerprinting outside the FDA Personnel Security Office.
• PIV Card Requirements: Contractor employees working in DHHS space for 30 days or more must obtain a PIV card. Those working for less than 30 days are considered visitors and require escort.
• Risk Designations: The contract is designated as Tier 1 (Non-Sensitive Low Risk). The document outlines three potential risk designations (Tier 1, Tier 2, Tier 4).
• Process: Contractors must submit employee rosters, security information confirmations, and signed "Contractor's Commitment to Protect Non-public Information Agreement" forms. Employees will log into the NBIS eAPP system for background investigations.
• Residency Requirements: Foreign nationals must have resided in the U.S. for at least three of the past five years to qualify for a PIV card.
• Identification: Specific acceptable forms of identification for PIV card issuance are listed, requiring at least one photo ID and two forms of identification in total.

This attachment is critical for any bidder proposing to provide services that require contractor personnel to access FDA facilities or systems. Bidders must understand and plan for the time and resources required to ensure their employees meet these security clearance and PIV card requirements before commencing work. Failure to comply can result in denied access and negatively impact contract performance.

Form / Attachment / Pricing Sheet

This document is Attachment 6, a Past Performance Questionnaire, for the IRV Exterior Repair solicitation (OC-2026-133499 / RFP 75F40126R00047). It is designed to collect feedback on a contractor's past performance.

• Offeror Information: Fields for Offeror Name, Name of Reference, Title/Role, Email, Agency/Company, and Phone.
• Contract Information: Fields for Contract #, Total Contract Value ($), Period of Performance, whether the Offeror was Prime or Sub, and a Description of product/service provided.
• Rating Categories: Defines performance levels: Very Good (VG), Satisfactory (S), Marginal (M), Unacceptable (U), and Not Applicable (NA), with detailed descriptions for each.
• Assessment Elements: Requires rating and supporting narrative for:
  • Cost/Price Control
  • Schedule Adherence
  • Performance
  • Quality
  • Business Relations
  • Personnel Qualifications
• Overall Rating: Asks for an overall contractor performance rating.
• Strengths & Weaknesses: Fields to identify contractor strengths and weaknesses.
• Re-award Question: Asks if the awarder would select this contractor again and why.
• Certification: A statement certifying the accuracy of the ratings and comments.

Bidders should use this form to understand the criteria and format for providing past performance information. It outlines the specific areas that will be evaluated and the rating scale used, which can help in preparing their own past performance submissions or in anticipating feedback from references.