Building Maintenance Services, U.S. Embassy Tokyo
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State is soliciting proposals for Building Maintenance Services for the U.S. Embassy Tokyo and other U.S. Government facilities in Japan. This is a Combined Synopsis/Solicitation aiming to establish a Blanket Purchase Agreement (BPA) with a 60-month ordering period. The requirement covers comprehensive building operations, maintenance, and repair services. Offers are due April 17, 2026.
Scope of Work
The requirement includes day-to-day building operations, continuous 24/7 Perry Control monitoring, routine preventive maintenance inspections (PMIs), and unscheduled maintenance and repair (M&R) services. Facilities covered include the Embassy Chancery, Chief of Mission Residence (CMR), Deputy Chief of Mission Residence (DCMR), Mitsui Housing Compound (MHC), and the Japanese Language Training Center (JLTC) in Yokohama. The detailed Statement of Work (SOW) is provided in Attachment 2.1.
Contract & Timeline
- Contract Type: Blanket Purchase Agreement (BPA)
- Period of Performance: 60-month ordering period, structured into five individual periods.
- Pricing: Firm-fixed-price (FFP) for all BPA calls.
- NAICS Code: 561210 - Facilities Support Services.
- Set-Aside: This acquisition is not set-aside for small business concerns.
- Questions Deadline: April 1, 2026, 15:00 CET via email.
- Offer Submission Deadline: April 17, 2026, 15:00 CET via email.
- Published Date: March 11, 2026.
Evaluation
Evaluation will be based on a comparative approach, considering Technical Capability, Past Performance and Experience, and Price. The award will be made to the responsible offeror whose offer is most advantageous to the Government. The government intends to evaluate offers and establish the BPA without discussions.
Additional Notes
- A Site Visit is scheduled for March 26, 2026, at 10:00 a.m. local time at the U.S. Embassy Tokyo. Registration is required by March 18, 2026.
- Offers must be submitted in MS Word, MS Excel, or Adobe PDF format.
- Offerors must refer to Attachment 2.1 for detailed SOW, contract clauses, and performance requirements.
- Defense Base Act (DBA) Insurance requirements are detailed in Attachment 2.1, Section B.3.