Buildings 15, 326, DD48, G770, NH180, NH200 Clean HVAC Systems

Statement of Work (SOW) / Performance Work Statement (PWS)

To define the responsibilities and scheduling requirements for cleaning twenty-one (21) HVAC Air Handling Units (AHUs) located within various buildings at Naval Medical Center, Camp Lejeune.

• Comprehensive internal cleaning of AHUs, including cooling and heating coils, supply and return fans, filter frames, motors, condensate drain pans, dampers, duct connection canvases, internal supports, casings, and outdoor air ductwork.

• Specific tasks include: comb out bent coil fins, clean drain piping, remove and clean fan impellers/housings, install new bearings and balance systems, vacuum and seal interior sound attenuation material, wipe clean flex transition material.

• Specific AHUs require replacement of cooling coils, drain pans, disconnects, and outdoor air dampers.

• Cleaning methods include vacuuming, brushing, wet chemical cleaning, and NADCA-approved techniques.

• Maintain specific temperature (72-75 degrees), relative humidity (30-60%), and air changes per hour during cleaning operations.

• Perform pre/post-total airflows and static pressure profile of AHU units.

• Provide daily records of completed items, cleaning agents, and lot numbers.

• Submit a Completion Report including work tasks, cleaning logs, QA checklists, and photos.

• The work is to be performed at Naval Medical Center, Camp Lejeune.

• Contractor is permitted to work during non-standard hours to meet contract completion date.

• Develop and submit a Draft Project Work Plan, including organization, technical approach, coordination, schedule, and quality control.

• Develop and submit a Site-specific Safety and Health Plan/Health and Safety Plan (SSHP/HASP) in accordance with 29 CFR 1910.120 and EM385-1-1.

• Coordinate weekly In-Progress Review (IPR) meetings.

• Provide Confirmation Notices for all communications.

• Use EPA-registered disinfectants and provide Safety Data Sheets (SDS) for approval.

• Utilize HEPA vacuum units and microfiber cleaning tools.

• Implement Infection Control Risk Assessment (ICRA) procedures, including containment barriers and negative pressure.

• All personnel must wear appropriate Personal Protective Equipment (PPE), including shoe covers.

• Dispose of debris according to environmental regulations.

• Submittal of cleaning/disinfectant products, fan wheels/impellers, system balancing plan, and replacement air filters.

• Attachments include UFGS 23 01 30.41 HVAC system cleaning, ICRA/PCRA 2.0 form, NMLC ICRA, and UFC 4-510-01 Design: Medical Facilities.

Statement of Work (SOW) / Performance Work Statement (PWS)

This specification outlines the requirements for cleaning HVAC systems, including industry standards, contractor qualifications, cleaning methodologies, and performance verification.

• Cleaning of HVAC systems, encompassing all interior surfaces of the facility's air distribution system for conditioned and occupied zones.

• Includes components such as return air grilles, ducts, air handling units (AHUs), mixing boxes, coil compartments, condensate drain pans, humidifiers, dehumidifiers, supply air ducts, fans, fan housings, air wash systems, spray eliminators, turning vanes, filters, filter housings, reheat coils, and supply diffusers.

• May also include dedicated exhaust, ventilation components, and make-up air systems.

• Adherence to current published standards of the National Air Duct Cleaners Association (NADCA).

• Systems must be "Visibly Clean" as defined in applicable standards.

• Cleaning verification through visual inspection, gravimetric analysis, and coil pressure drop testing (within 10% of original).

• Post-project report including success verification and identification of damaged areas.

Not explicitly stated in this document; typically defined in the contract.

• Contractor must be a NADCA-certified firm with certified supervisors and technicians.
• Adherence to NADCA standards without modification or deviation.
• Use of HEPA filtration for particulate collection.
• Control of odors and mist vapors.
• Proper containment and disposal of debris.
• Compliance with applicable Federal, State, and local health and safety regulations (including OSHA and EM 385-1-1).
• Provision of Safety Data Sheets (SDS) for all chemical products.
• Mechanical cleaning methods using source removal techniques.
• Specific methods for cleaning fibrous glass insulated components, including potential remediation of damaged insulation.
• Application of antimicrobial agents and coatings must be EPA-registered and applied according to manufacturer's instructions.

Form / Attachment / Pricing Sheet

This document is an Infection Control Risk Assessment (ICRA) form, specifically "PRE-CONSTRUCTION RISK ASSESSMENT PCRA/ICRA EC.02.06.05, LS.01.02.01". It is designed to identify and mitigate potential infection control risks associated with construction, renovation, and operations within a healthcare environment. The form guides users through a multi-step process to assess project activity types, patient risk groups, and surrounding areas to determine the necessary class of infection control precautions.

• Step One: Identifies the Construction Project Activity Type (A-D) based on the nature and duration of the work.
• Step Two: Identifies the Patient Risk Group(s) affected (Low, Medium, High, Highest).
• Step Three: Matches the Activity Type and Patient Risk Group to determine the Class of Precautions (I-V) required.
• Step Four: Assesses potential risks to surrounding areas and identifies additional controls.
• Mitigation Strategies: Details specific actions for "Before and During Work Activity" and "Upon Completion of Work Activity" based on the determined Class of Precautions.
• Checklists: Includes sections for contractor briefings, construction project adherence, interim life safety measures, surrounding area assessment, and compliance monitoring.

This document is crucial for any contractor bidding on or performing work within a healthcare facility. It outlines the mandatory infection control measures that must be implemented to protect patients, staff, and visitors from potential hazards arising from construction activities. Bidders must understand these requirements to accurately estimate costs, plan their work, and ensure compliance, as failure to adhere to these protocols can lead to project delays, penalties, and compromised patient safety.

Statement of Work (SOW)

To define the responsibilities and scheduling requirements for cleaning twenty-one (21) HVAC Air Handling Units (AHUs) located within buildings 15, 326, DD48, G770, NH180, and NH200 at MCB Camp Lejeune.

• Cleaning of specific AHU components including: cooling and heating coils, supply fans, return fans, filter frames, motors, condensate drain pans, dampers, duct connection canvases, internal supports, and casings.

• Cleaning of outdoor air ductwork associated with the AHUs.

• Comb out bent coil fins.

• Cleaning of drain piping connected to AHU condensate pans.

• Removal and cleaning of supply fan impellers, cleaning of interior fan housing, installation of new supply fan impellers/shafts, and balancing of the system after re-assembly.

• Vacuuming of interior sound attenuation and/or insulation material, followed by sealing.

• Wiping clean and flex transition material.

• Specific tasks for certain AHUs include: removal and replacement of cooling coils and drain pans, installation/replacement of disconnects, and replacement of outside air dampers.

• Cleaning must adhere to NADCA ACR-2021 standards, with UFGS 23 01 30.41 referenced for supplemental technical guidance. In case of conflict, this SOW takes precedence.

• Acceptance standard requires surfaces to be "visibly clean" as defined in NADCA ACR-2021 Section 5.2, free from non-adhered substances and debris.

• Location: MCB Camp Lejeune, within specified buildings.

• Work is permitted during non-standard work hours to meet contract completion dates.

• Contractor must develop and submit a Draft Project Work Plan within 10 days of receiving comments.

• Contractor must develop and submit a Site-specific Safety and Health Plan (SSHP/HASP) in accordance with 29 CFR 1910.120 and EM385-1-1. Draft SSHP due within 30 days of award; no on-site activities until final approval.

• Weekly In-Progress Review meetings with NAVFAC, MCB Camp Lejeune, and DHA-FE personnel.

• Provide record of all communications (Confirmation Notices).

• Prepare meeting minutes within 7 days.

• Pre-mobilization includes pre-work inspection, temporary cooling, review of floor plans, ICRA 2.0 form completion, notification to Facilities and Infection Control, installation of containment barriers, negative pressure setup, and Lockout/Tagout.

• Specific equipment and materials are required, including HEPA vacuums, EPA-registered disinfectants, and nonporous containers for debris.

• Personal Protective Equipment (PPE) is mandatory, including shoe covers and vacuum clothing.

• Submittal Documentation includes: cleaning products, new fan wheels/impellers, system balancing plans, airflow/pressure profiles, test/inspection reports, replacement filters, and daily records.

• A Completion Report is required, summarizing work, cleaning logs, QA checklists, and photos.

• Work Restrictions: Contractor is permitted to work during non-standard work hours.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Summary of Work" for a project, detailing the scope of work covered by contract documents.

• The work includes all items described in the attached project description.

• The location of the work will be at Marine Corps Base Camp Lejeune, North Carolina, at a building and/or area to be described by the Contracting Officer.

• Work is to be commenced and completed in phases as described in the attached project description.

• Existing work is to be removed or altered to prevent injury or damage to remaining portions. Any altered existing work must be repaired or replaced to match existing conditions, as approved by the Contracting Officer.

• The Contractor is responsible for identifying and verifying the location and elevation of existing underground facilities using a professional utility locator. Notification to the Contracting Officer's Representative (COR) is required 48 hours prior to starting excavation work.

• Government-furnished material and equipment will be indicated on drawings and in the scope of work, if applicable.

• Location: Marine Corps Base Camp Lejeune, North Carolina.

• Compliance with "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements."

• Contractor must coordinate with the Contracting Officer's Representative (COR) for utility cutovers and interruptions, providing at least 14 calendar days' notice.

• Contractor shall not operate or disturb control devices in the station utilities system; the Government will operate these.

• Contractor personnel must comply with Activity regulations, including safety, fire, traffic, and security.

• Contractor personnel must obtain access to Navy installations through the Defense Biometrics Identification System (DBIDS) or by obtaining One-Day Passes.

• All contractor personnel performing ground-disturbing activities must complete contractor awareness training related to recognizing Unexploded Ordnance (UXO).

Amendment / Modification

This document is an addendum to the ICRA 2.0 requirements for AHU cleaning, specifically addressing cleaning procedures based on risk levels (Low, Moderate, High).

• Low Risk (Non-patient care Admin/Common Spaces): Outlines 9 specific steps for the contractor, including notifying facilities, sealing off the mechanical room, maintaining negative pressure, using sticky mats, sealing supply ducts, HEPA vacuuming, inspecting for debris, and notifying facilities before turning on the unit.
• Moderate Risk (Patient support, Outpatient/non-procedures, Pharmacy): States that the same steps as Low Risk apply.
• High Risk (Inpatient Procedures & Operations, Isolation Rooms, Sterile Compounding, Support Services, Lab/Radiology/Blood Donor/Transfusion): Includes Steps 1-9 from the Low Risk section, with an additional Step 10: "Anteroom."

This addendum clarifies and modifies the ICRA requirements for AHU cleaning based on the risk level of the area being serviced. Contractors should ensure their procedures align with the specified steps for each risk category.

Statement of Work (SOW) / Performance Work Statement (PWS)

To clean twenty-one (21) HVAC Air Handling Units located within specified buildings at MCB Camp Lejeune.

• Cleaning of twenty-one (21) HVAC Air Handling Units.

• Work to be performed in Buildings 15, 326, DD48, G770, NH180, and NH200.

• The facility/activity will remain in operation during the entire construction period.

• The Contractor shall conduct operations to cause the least possible interference with normal operations of the facility/activity.

• One person may fill the roles of Superintendent, Quality Control Manager, and Safety & Health Officer, provided they are duly qualified for all three positions as defined in the project specification.

• Place of Performance: MCB Camp Lejeune (Buildings 15, 326, DD48, G770, NH180, NH200).

• Period of Performance: During the entire construction period, with operations to minimize interference with ongoing facility activities.

Solicitation / RFP / RFQ

This document is a solicitation for Clean HVAC Systems at MCB Camp Lejeune, North Carolina. The project number is 26-0709, and the solicitation number is N40085-26-R-9042.

• The solicitation pertains to "Clean HVAC Systems".

• Specific details regarding the scope of work, tasks, and deliverables are not fully detailed in the provided text but are referenced as being available in attached specifications and drawings.

• Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Establishing Minimum Wage for Federal Contractors) are applicable.

• Buy American Requirement-Construction Materials provision is included.

• Contract Completion Date: 120 days after award.

• Estimated Cost Range: Between $500,000 and $1,000,000.

• Liquidated Damages: $880 per Calendar Day.

• Basis for Award: Lowest Price.

• Proposal Acceptance Period: 60 days from receipt of offers.

• Proposal Due Date: 6/30/2026, 3:00 PM EST.

• Bid bonds are required based on proposal amount: 20% of proposal amount if required. No bonds for proposals < $35K. Payment bond required for proposals >= $35K. Bid, payment, and performance bonds required for proposals >= $150K.

• Requests for Information (RFIs) cut-off: 6/19/2026 by 2:00 PM EST.

• Specifications and drawings are posted on https://sam.gov/.

• Offerors are advised that funding may not be available, and no award will be made if funds are not available. Offerors will not be reimbursed for any effort or proposal costs.

• ONLY the following contractors may submit a proposal: Mechworks Mechanical Contractors, Inc.; North State Mechanical, Inc.; and R&W Construction Company, Inc.

• A site visit will be scheduled via amendment.

• The document includes detailed wage determination information for various construction trades, including rates and fringes, applicable to North Carolina, Onslow County.

Other / Unclassified

This document is the Unified Facilities Criteria (UFC) 4-510-01, "Design: Military Medical Facilities." It provides technical guidance and mandatory requirements for the sustainment, operation, planning, design, construction, restoration, and modernization of DoD medical, dental, and other medically related facilities. It includes general building requirements, design codes and criteria, design parameters, and specific considerations for various facility types and systems.

This document serves as a foundational guide for any project involving the design, construction, or modification of military medical facilities. It outlines the standards, criteria, and requirements that must be met, covering a wide range of aspects from predesign through construction and commissioning. Potential bidders involved in opportunities related to military medical facility construction or renovation would need to consult this document to understand the governing standards and requirements.

Form / Attachment / Pricing Sheet

This document is a form titled "MAXIMO Initial Equipment Inventory and Replacement/Update Form." It is designed to collect data on existing equipment, including its type, location, and serial number, as well as to record details of demolished/removed equipment and new/replacement equipment.

• Type of Equipment: A comprehensive checklist of various mechanical and HVAC equipment (e.g., Generators, Chillers, Pumps, Air Handlers, Boilers, Water Heaters).
• Demolished/Removed Equipment: Fields for Maximo number, Serial number, and Location.
• New/Replacement Equipment: Fields for Manufacturer, Model number, Serial number, Type (Fuel/Energy source), Motor Data (HP, Volts, Phase, RLA, RPM, Frame), Tons, Number of Motors, Number of Belts, and Refrigerant type.
• Data Collector Information: Fields for Data Collector name, Phone, Date, Building, and Specific Location.

This form is likely used to update or establish an inventory of equipment within a facility. Bidders responding to opportunities related to equipment maintenance, replacement, or facility management may need to understand the types of equipment present, their specifications, and the process for recording new or removed items. This information could be crucial for developing accurate proposals, estimating costs, and understanding the scope of work for related contracts.

Other / Unclassified

This document is the "Contractor Environmental Guide" for Marine Corps Base Camp Lejeune, North Carolina, updated September 2023. It provides comprehensive guidance to contractors on environmental regulations, policies, and procedures applicable to operations aboard MCB Camp Lejeune and MCAS New River.

This guide is crucial for any contractor performing work on MCB Camp Lejeune. It outlines:

• Environmental Management System (EMS): Explains the principles and requirements of the installation's EMS, emphasizing pollution prevention and continuous improvement.
• Specific Environmental Areas: Details requirements and procedures for various environmental aspects including Air Quality, Hazardous Materials/Waste Management, Asbestos, Lead-Based Paint, Natural Resources, Stormwater, Solid Waste/Recycling/Pollution Prevention, and Permitting.
• Training Requirements: Mandates general environmental awareness and EMS training for all contractors.
• Emergency Response: Provides procedures for environmental emergencies and spill response.
• Points of Contact: Lists key personnel and departments for environmental inquiries and support.

Contractors must review this guide to understand their responsibilities and ensure compliance with all applicable environmental laws and installation policies to avoid penalties and ensure mission success.

Form / Attachment / Pricing Sheet

This document is a Submittal Register, likely used to track and manage required submittals from a contractor for a construction project. It lists various submittal items, their corresponding specification section numbers, and columns for tracking contractor and approving authority actions and dates.

• Activity/Item: Lists specific submittals required, such as "Schedule of Prices," "Construction Schedule," "Accident Prevention Plan," "Submittal Register," "Quality Control Plan," and "Environmental Protection Plan."
• Specification Section: References the relevant section in the project specifications for each submittal item.
• Contractor Action: Columns for the contractor to indicate submission dates, approval status, and other actions.
• Approving Authority Action: Columns for government or designated authority to review, approve, or reject submittals, including dates and action codes.
• Remarks: A section for any additional notes or comments.

This register is crucial for bidders to understand the full scope of documentation and administrative requirements they will need to provide if awarded the contract. It outlines the types of submittals, their sequence, and the approval process, which can impact project timelines and resource allocation. Bidders should review this list to ensure they have the capacity and understanding to meet these requirements.