R--BOSTON NHP - BUNKER HILL EVENTS - 251st

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive event management and production services for the 251st Anniversary of the Battle of Bunker Hill (BH251) commemoration, including a Naturalization Ceremony on June 16, 2026, and a Remembrance Ceremony on June 17, 2026. The events are part of the America250 national commemorative programming and are expected to attract significant audiences.

Base CLIN 00010 (Firm Fixed-Price):

• Core Physical Infrastructure: Tent (open-top, ~300 people capacity), Chairs (white ivory, flat-bottom), Stage (12’Wx24’x3’H with Navy skirting), Stage Stairs with Rail.
• Sound System Setup and Operation: Including sound board, mixer, and certified sound engineer.
• Lighting Design and Operation: Including broadcast-quality lighting for June 17.
• Media Platform (Bunker Hill): 8’x12’x3’H for press photography and video.
• ADA Compliant Stage and Access Ramp: Ensuring accessibility for performers and speakers.
• ASL Interpretation Services: For the June 17 Remembrance Ceremony.
• Portable Restrooms: Two ADA-accessible and two standard units.
• Tent Audio System: Integrated sound within the tent.
• Overnight Security Services: From setup through June 18, 2026.
• Event Management Services: Light and Sound operators during ceremonies.
• Media Platform (Charlestown Navy Yard): 8’x12’x3’H for the USS Constitution event.
• Noise Permitting: Obtaining all required permits from the City of Boston.
• Video and Production Services (Bunker Hill): Multi-camera broadcast-quality production for the June 17 event.
• Low-Noise / Quiet Generator: Sufficient power for all event equipment, including fuel and permitting.

CLIN 00020 (Base):

• Barricade Rental: 175 linear feet of First Amendment area interlocking steel barricades, including setup and removal.

Optional CLINs:

• CLIN 00060: Wooden Podium.

• CLIN 00070: On-site Water Station(s).

• Period: Time of award through July 3, 2026.

• Event Dates: June 16–17, 2026.

• Location: Bunker Hill Monument grounds, Charlestown, MA (Southwest Quadrant).

• Site Visit: Mandatory within 48 hours post-award.

• Event Execution Plan: Submit within one week of award.

• Site Protection: No tent stakes; use ballast anchoring. Protect turf and landscape. Restore damaged areas.

• Permitting: Contractor responsible for noise and generator permits with the City of Boston and Commonwealth of Massachusetts.

• Insurance: Full general liability, property damage, and worker’s compensation required.

• Coordination: Must coordinate with COR and NPS staff for site access, placement, and security.

• Water/Power: Not available on-site; contractor must provide generator.

• Security: Contractor provides overnight security; NPS handles daytime security.

• Deliverables: Video and production deliverables due by July 3, 2026.

Amendment / Modification

This amendment (0003) to Solicitation 140P4326Q0028 modifies the "Battle of Bunker Hill 251st Commemoration Event Management and Production Services" opportunity. The key changes include:

• Response to Questions: Provides answers to vendor questions regarding barricade needs, audio/video systems, event management services, and staging.

• CLIN Structure Adjustment: Modifies the Contract Line-Item Number (CLIN) structure and clarifies which tasks belong to Base CLINs versus Option CLINs.

• Revised Statement of Work (SOW): An amended SOW is provided as Attachment 4 and incorporated into this amendment, reflecting the changes in scope and CLIN structure.

• Scope Clarifications:

  • Pipe and drape task (CLIN 00240) is no longer required.
  • Light and sound operators are needed for the 16th and 17th; stage managers are not required.
  • One microphone is needed at the podium for the 16th and 17th, and one for the emcee.
  • No video services are required for the June 16th Naturalization Ceremony.
  • For the June 17th Remembrance Ceremony, lower third name cards for speakers are required, to be added in post-production.
  • Two cameras are requested for the 17th (one for stage, one for outdoor activities/processions); no recordings for the 16th.
  • A ramp is preferred for ADA compliance for staging.
  • At least 4 pre-show meetings are scheduled (dates/times TBD); no rehearsals.
  • No storage is available on-site for empty equipment cases or forklifts.

• Statement of Work (SOW) - Revised and attached as Attachment 4.

• CLIN structure.

• The period of performance is specified as 05/16/2026 to 07/03/2026.

• Bidders should review the revised SOW and the answers to questions to ensure their proposals accurately reflect the updated requirements.

Amendment / Modification

This amendment (0002) to Solicitation 140P4326Q0028, effective May 7, 2026, modifies the Contract Line-Item Number (CLIN) structure and clarifies which tasks are included as Base CLINs versus Option CLINs. An amended Statement of Work (SOW) is provided with this amendment.

• The CLIN structure and the Statement of Work (SOW) have been amended.

• The amendment's primary impact is on the SOW and CLIN structure, which will affect how proposals are prepared and evaluated. Specific impacts on proposal deadlines or evaluation factors are not detailed in this amendment, but bidders should review the updated SOW carefully.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive event management and production services for the 251st Anniversary of the Battle of Bunker Hill (BH251) commemoration, including a Naturalization Ceremony and a Remembrance Ceremony, on June 16–17, 2026, at the Bunker Hill Monument, Charlestown, MA.

• Core Physical Infrastructure (FFP CLIN 00010): Includes a tent (approx. 300 people, open-top), chairs, stage (12’Wx24’x3’H with Navy skirting), and stage stairs with rail.

• Services Included in CLIN 00010: Sound system setup/operation, lighting design/operation, media platform (8’x12’x3’H), ADA-compliant stage and access ramp, ASL interpretation services, portable restrooms (2 ADA, 2 standard), tent audio system, overnight security, tent sides installation, event management services (non-setup/strike), tent side removal (between events), media platform at Charlestown Navy Yard, noise permitting, video and production services, and low-noise generator.

• Additional Base CLINs: Barricade setup (NPS supplied), and barricade rental/setup for Bunker Hill and Charlestown Navy Yard.

• Optional CLINs: Wooden podium (CLIN 00060) and on-site water station (CLIN 00070).

• All work must comply with federal, state, and local laws.

• Contractor must be fully insured.

• Site plan and event execution plan required post-award.

• Video deliverables must meet specific technical specifications (.mp4, .srt, audio-described).

• Turf damage must be repaired with approved soil and seed.

• Period: Time of award through July 3, 2026.

• Event Dates: June 16–17, 2026.

• Location: Bunker Hill Monument grounds, Charlestown, MA (Southwest Quadrant).

• Contractor must examine site conditions and participate in a mandatory pre-event site visit within 48 hours of award.

• Contractor must obtain necessary permits (e.g., City of Boston noise permits).

• No tent stakes are permitted; only ballast/weight-based anchoring.

• Contractor is responsible for all labor, transportation, materials, equipment, and supervision.

• NPS will manage daytime security and law enforcement.

Amendment / Modification

This amendment (0001) to solicitation 140P4326Q0028, originally dated 04/30/2026, provides the list of attendees from two organized site visits.

• The amendment provides information related to the "Battle of Bunker Hill 251st Commemoration Event Management and Production Services at Boston National Historical Park."

• A detailed description of the services is available in the attached Statement of Work (SOW).

• The amendment does not appear to change the proposal deadline or submission requirements. It is primarily informational, providing attendee lists from site visits that occurred on May 6, 2026, and May 7, 2026.

• The period of performance for the contract remains 05/16/2026 to 07/03/2026.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination, specifically for the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in specific counties and towns in Massachusetts. This information is crucial for contractors to understand labor costs when bidding on government contracts covered by the Service Contract Act.

• Geographic Applicability: Specifies counties (Essex, Middlesex, Norfolk, Plymouth, Suffolk) and towns within Massachusetts where the wage determination applies.
• Occupational Listings: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Information and Arts Occupations, Technical Occupations) with corresponding occupation codes.
• Wage Rates: Details the minimum hourly wage rate for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare, Vacation, and Holidays are detailed later in the document.
• Executive Orders: References Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to covered contracts.
• Footnotes and Special Conditions: Includes notes on specific occupations (e.g., Computer Employees, Air Traffic Controllers) and conditions like hazardous pay differentials and uniform allowances.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these minimum wage and fringe benefit requirements can lead to bid disqualification or contract non-compliance. It helps bidders assess the feasibility and profitability of the opportunity based on required labor rates.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for the Battle of Bunker Hill 251st Commemoration Event Management and Production Services at Boston National Historical Park. This announcement constitutes the only solicitation, and written quotes are being requested. A written solicitation will not be issued. The government anticipates awarding one (1) Firm-Fixed-Price Purchase Order.

The solicitation is for event management and production services. A detailed description of requirements is available in the attached Statement of Work (SOW). The period of performance is anticipated to be from May 16, 2026, to July 3, 2026.

• Contract Type: Firm-Fixed-Price Purchase Order

• Period of Performance: May 16, 2026 – July 3, 2026

• Quotes are due by 10:00 AM ET on May 14, 2026, and must be emailed to Jason_Albright@ios.doi.gov.

• Questions regarding the solicitation should be directed to Jason Albright via email no later than 10:00 AM ET on May 8, 2026.

• Evaluation will be based on Technical Expertise, Experience, Past Performance, and Price. Technical Expertise, Experience, and Past Performance, when combined, are approximately equal in importance to Price.

• This solicitation is issued as a Total Small Business Set-Aside.

• NAICS Code: 561920, Convention and Trade Show Organizers.

• Small Business Size Standard: $20.0 million.

• Two organized site visits are scheduled for interested offerors: May 6, 2026, at 11:30 am ET and May 7, 2026, at 11:30 am ET. Participants will meet at Bunker Hill Monument, Monument Square, Boston, MA, 02129.

• The solicitation includes FAR 52.212-1 (Instructions to Offerors), FAR 52.212-2 (Evaluation), and other relevant clauses and provisions.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for event management and production services to support the 251st Anniversary of the Battle of Bunker Hill (BH251) commemoration on June 16-17, 2026. The events are part of the America250 national commemorative programming and are expected to draw significant audiences.

• Core Physical Infrastructure (CLIN 00010 - FFP): Includes providing an open-top tent (accommodating ~300 people), white ivory flat-bottom chairs, a stage (12'Wx24'x3'H with navy skirting and stairs), and stage stairs with rails.

• Optional Services (CLINs 00020-00240): A comprehensive list of optional services that may be exercised individually or in combination. These include:

  • Sound System Setup and Operation
  • Lighting Design and Operation
  • Media Platforms (Bunker Hill and Charlestown Navy Yard)
  • ADA Compliant Stage and Access Ramp
  • ASL Interpretation Services
  • Portable Restrooms (including ADA accessible units)
  • Wooden Podium
  • First Amendment Barricade Setup (NPS supplied or contractor rental)
  • Tent Audio System
  • On-Site Water Station
  • Overnight Security Services
  • Tent Sides Installation and Removal
  • Event Management Services (non-setup/strike), including Stage Management (MC) and Attendee Welcome/Seating.
  • Noise Permitting (City of Boston)
  • Video and Production Services (including livestreaming and documentary recording)
  • Barricade Rental and Setup/Breakdown (Bunker Hill and Charlestown Navy Yard)
  • Low-Noise / Quiet Generator
  • Draping/Piping Services

• Dates: June 16-17, 2026.

• Location: Grounds of Bunker Hill Monument, Monument Square, Charlestown, MA (Southwest Quadrant).

• Period of Performance: From award through July 3, 2026 (including final recordings delivery and site restoration).

• All work must comply with applicable federal, state, and local laws, ordinances, rules, regulations, and standards.

• Contractor must be fully insured for general liability, property damage, and worker's compensation.

• Noise management and community relations are critical, requiring compliance with City of Boston ordinances.

• Specific technical specifications are provided for the stage, tent, and media platforms.

• Deliverables for video and production services have specific technical requirements and delivery timelines.

• Site Visit: Mandatory pre-event site visit with the Contracting Officer's Representative (COR) within 48 hours of award.

• Event Execution Plan: Written plan detailing proposed layouts, equipment, staffing, and logistics due within one week of award.

• Coordination: Contractor must coordinate with COR and NPS staff for various aspects including site access, logistics, security, and placement of equipment.

• Environmental: No tent stakes are permitted; only ballast/weight-based anchoring. No damage to turf, irrigation systems, or historic fabric is allowed. Repairs for any damages are the contractor's responsibility.

• Security: NPS will manage daytime security; overnight security is an optional CLIN.

• Site Access: Contractor vehicles must park in designated areas; deliveries require pre-coordination.

• Utilities: Water and electrical power are not available on-site; generator costs must be included in applicable CLINs.