BUPERS/NPC Functional Management (FM) storage and management of personnel records systems that support Navy Selection Board processes and web-based personnel decision tools
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy (NAVSUP Fleet Logistics Center Norfolk) is conducting a Sources Sought to identify Women Owned Small Businesses (WOSB) capable of providing functional management, storage, and management of personnel records systems. These systems support Navy Selection Board processes and web-based personnel decision tools. This is for information and planning purposes only. Responses are due February 23, 2026.
Scope of Work
The requirement involves overseeing critical personnel records systems that support career management, retention, customer service, casualty tracking, and technological advancement. Key areas include:
- Records Management: Managing a repository of over 3.6 million permanent personnel records and 260 million images, with significant annual additions.
- EMPRS (Electronic Military Personnel Records System): Managing Navy Official Military Personnel File (OMPF) production.
- PERSTEMPO (Personnel Tempo): Providing customer service support for IT issues.
- Millington Message Center (MMC): Managing high volumes of messages through government systems.
- NDAWS (Navy Decorations and Awards Web Service): Maintaining the official historical database for personal and unit awards. The anticipated contractor scope includes Records Management, Document Processing, Continuity of Operations Support, Operational Support, Functional Requirements Group establishment, Message Center Operations, and Program and Administrative Support.
Contract & Timeline
- Type: Sources Sought (Information and Planning Only)
- Set-Aside: Specifically targeting Women Owned Small Businesses (WOSB).
- Anticipated NAICS: 541611 (Administrative Management and General Management Consulting Services)
- Anticipated PSC: R408 (Program Management/Support Services)
- Response Due: Monday, February 23, 2026, 4:00 PM EST
- Published: February 17, 2026
Submission Requirements
Interested parties must submit responses via email to john.r.lavelle2.civ@us.navy.mil. Submissions are limited to four (4) typewritten pages (PDF) and must include:
- A Cover Sheet with company details (name, address, GSA contract number, DUNS, CAGE Code, POC, Small Business Designation).
- A Capabilities Statement detailing awareness, understanding, or experience with the specified work areas.
Additional Notes
This notice does not constitute a Request for Quote (RFQ) or a promise to issue one. The Government will not pay for any costs incurred in responding. Questions and feedback on Capabilities Statement requirements should be submitted via email to the contact person.