Butterfly Valves

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a commercial product, specifically twelve (12) 24-inch butterfly valves with manual operators and non-modulating electrical actuators. The valves must meet specified equipment specifications and American Water Works Association (AWWA) standards. Delivery is required to Arnold AFB, TN.

• Twelve (12) 24-inch butterfly valves with electric actuators.

• Valves must comply with Attachment 1 – Equipment Specifications and AWWA standards.

• Delivery required within 16 Weeks After Receipt of Order (ARO).

• A site visit is also required.

• The solicitation is prepared in accordance with FAR Part 12.

• The Government reserves the right not to award a contract.

• No contract financing will be provided.

• RFQ due date: April 1, 2026, 10:00 A.M. Central Time.

• Quotes must be emailed to bethany.hill.3@us.af.mil and aliyah.moore-minor@us.af.mil.

• .zip files are not acceptable.

• Questions must be emailed by March 27, 2026, 10:00 A.M. Central Time.

• Required quote submissions include: Technical quote/solution, Completed Pricing Worksheet (Attachment 3), Completed Buy American Compliance Document (Attachment 4), and a statement that the total quoted price includes all delivery costs.

• Award will be made to the responsible vendor whose quote is technically acceptable and offers the lowest complete and reasonable price.

• Evaluation will first rank quotes by price, then evaluate the lowest priced quote for technical acceptability.

• This acquisition is a 100% small business set-aside.

• NAICS Code: 332911 (Industrial Valve Manufacturing) with a size standard of 750 employees.

• Procurement is subject to the Buy American Act; end products must be manufactured in the United States and meet domestic component requirements. Offerors must provide a completed R-DFARS 252.225-7000 certificate.

• All companies must be registered in the System for Award Management (SAM.gov).

• Attachments include: Equipment Specifications, Provisions and Clauses, Pricing Worksheet, and Buy American Compliance.

Form / Attachment / Pricing Sheet

This document is an Equipment Specification that establishes the design, performance, manufacture, testing, and acceptance requirements for twelve (12) 24-inch butterfly valves with manual operators and twelve (12) non-modulating electrical actuators.

• Valve Requirements: Specifies valve size (24 inches), pressure range (0-150 psig), flow rate (12,000 gpm), materials (ductile iron body, nylon 11 coated disc), stem (stainless steel), seat (EPDM), bearings, and coatings. It also details operating conditions, including fluid type (raw lake water) and water quality parameters.
• Electric Actuator Requirements: Details specifications for actuators, including NEMA ratings, motor requirements (480VAC, 60HZ, 3 Phase), gearing, power transmission, coatings, and torque sensing. It also outlines control module functions, status indicators, and manual override capabilities.
• Environmental Conditions: Specifies operating temperature range (-20°F to +120°F), humidity (20% to 100%), and barometric pressure (13.7 to 14.5 psia).
• Assembly & Transportability: Valves and actuators are to be supplied fully assembled, oriented correctly, and with provisions for lifting.
• Materials: All materials must be new, unused, free from defects, and made in the USA.
• Submittals: Requires drawings, calculations, manuals, warranty information, and electronic versions of documentation within specified timeframes.
• Testing & Verification: Outlines factory testing requirements for valves, actuators, and the assembled valve/actuator units, including hydrostatic, leakage, and operational tests. The government reserves the right to witness testing.
• Packaging: Specifies requirements for packaging to protect against damage during transport and for outdoor storage for up to 12 months.

This specification provides detailed technical requirements for the butterfly valves and electric actuators. Bidders must ensure their proposed products meet all specified design, performance, material, testing, and packaging criteria to be considered compliant. It is crucial for understanding the scope and technical demands of the procurement.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet for Request for Quote (RFQ) FA910126QB020. Bidders are instructed to fill out the unit price and total price for each CLIN (Contract Line Item Number).

• Offer Deadline: 10:00 AM Central Time on 1 April 2026.
• Currency: All unit and extended amounts must be provided in United States Dollars (USD).
• Included Costs: All costs associated with completing each CLIN, including travel and administrative support, should be included.
• Delivery Requirement: Delivery of all items to Arnold Air Force Base, TN is required no later than 16 Weeks After Receipt of Order (ARO).
• CLIN 0001: 24 inch Butterfly Valves with Electric Actuators (IAW Attachment 1 – Equipment Specifications). Quantity: 12.
• CLIN 0002: Site Visit. Quantity: 1.

This worksheet is critical for bidders to accurately price their offer for the butterfly valves and associated site visit. Bidders must ensure all pricing is in USD and includes all associated costs. The delivery timeline and location are also specified.

Forms / Attachments / Pricing Sheets

This document contains various FAR and DFARS clauses that are incorporated by reference or in full text. These clauses outline specific requirements, prohibitions, and instructions for offerors and contractors related to the acquisition.

• FAR Clauses: Includes clauses related to payment, representations and certifications, small business programs, and contract administration.
• DFARS Clauses: Includes clauses related to payment instructions (WAWF), unique item identification, Buy American Act, and prohibitions on certain telecommunications equipment.
• Specific Clauses of Note:
  • DFARS 252.232-7006: Wide Area WorkFlow (WAWF) Payment Instructions, detailing electronic submission of payment requests and receiving reports.
  • FAR 52.219-28: Postaward Small Business Program Rerepresentation, requiring contractors to update their size status.
  • DFARS 252.211-7003: Item Unique Identification and Valuation, outlining requirements for marking and reporting unique item identifiers.
  • DFARS 252.204-7017: Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.
  • FAR 252.225-7000: Buy American--Balance of Payments Program Certificate.

Bidders must carefully review all incorporated clauses to understand their contractual obligations, submission requirements (e.g., WAWF for payments, unique item identification), and any restrictions or certifications needed for their proposal. Failure to comply with these clauses can impact proposal evaluation and contract performance.

Form / Attachment / Pricing Sheet

This document is the "BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC" (FEB 2024) provision. It requires offerors to certify the country of origin for end products and components as part of their proposal submission.

• Definitions: Clarifies terms such as "COTS item," "domestic end product," "foreign end product," and "qualifying country end product."
• Evaluation: States that offers will be evaluated according to DFARS Part 225, and qualifying country end products will be evaluated without Buy American restrictions.
• Certifications: Requires offerors to certify:
  • That end products are domestic, unless listed otherwise.
  • If components of unknown origin are considered foreign.
  • Whether foreign end products (not predominantly iron/steel) exceed 55% domestic content.
  • Identification of qualifying country end products.
  • Identification of domestic end products containing critical components or items.

Bidders must complete and submit this certification accurately to ensure their offer is evaluated correctly and complies with Buy American and Balance of Payments Program requirements. Failure to provide accurate information may impact offer evaluation and award.