C1DA--528A6-26-604 Design Bath Dry Sprinklers

Quick Summary

The Department of Veterans Affairs (VA) is seeking qualified Architect-Engineering (AE) firms to provide design services for the complete replacement of existing dry sprinkler systems at two facilities: the Bath VA Medical Center (Project 528A6-26-604) and the Canandaigua VA Medical Center (Project 528A5-26-505). This is a Sources Sought announcement, not a Request for Proposal. A single SF330 response is required for consideration for both projects, and the highest-ranked firm may receive a request for proposal for both, potentially leading to two design contracts. Firms unable to perform both projects are discouraged from submitting. Responses are due March 4, 2026.

Scope of Work

AE services include Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, construction monitoring, and project closeout services for the demolition and replacement of dry sprinklers. The estimated construction cost for the Bath project is between $2,000,000.00 and $5,000,000.00. The A/E shall deliver 100% bid documents within 180 calendar days from the Notice to Proceed.

Contract & Timeline

• Type: Sources Sought (contemplating Firm Fixed Price contract)
• NAICS: 541330 (Architectural and Engineering Services), with a $25.5 Million small business size standard.
• Anticipated Award Date: On or before May 29, 2026.
• Limitations: Total cost of design, plans, drawings, and specifications shall not exceed six (6) percent of the estimated construction cost (VAAR 836.606-71). FAR Clause 52.236-22(c) applies.

Eligibility & Set-Aside

This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Firms must be registered in SAM.gov and verified as SDVOSB in SBA's Small Business Search at the time of submission. Firms must indicate the percentage of contract performance cost expended by their own employees and by any consultants/subcontractors, identifying all by name, location, and business type. Failure to provide this information will deem the SF330 non-responsive.

Submission Requirements

• Method: ONE (1) ELECTRONIC SF 330 (Parts I and II) and attachments via email to Devan.Bertch@va.gov.
• Deadline: March 4, 2026, 12:00 PM Eastern Standard Time.
• Format: Maximum 50 pages total; email size not to exceed 10 MB. Subject line must include solicitation number, project number, and title.
• Required Information: Cover Page, Table of Contents, copy of valid state registration for each lead designer, current SDVOSB/VOSB certification, DUNS Number, CAGE Code, Tax ID number, and primary point of contact's email and phone number.

Evaluation Criteria

Evaluations will be in accordance with FAR Part 36.602-1a, focusing on:

1. Professional Qualifications: Key personnel, technical team, and required licenses (Fire Protection Sprinkler Engineering, Architectural Engineering/Interior Design Engineering, Electrical and Controls Engineering, Operations and Project Phasing Certification).
2. Specialized Experience and Technical Competence: Experience with fire sprinkler system design, integration with existing fire control systems, staging in healthcare, site survey skills, guidance to contractors, commissioning, construction site inspections, documentation review, and government designs.
3. Capacity: Ability to plan, manage, and concurrently perform multiple projects.
4. Past Performance: Quality of work, compliance with schedules, cost control, and customer satisfaction (CPARS/ACASS or PPQ required).
5. Location: Within a 400-mile radius of Bath, NY and Canandaigua, NY, and knowledge of the locality.
6. Claims: Record of significant claims against the firm due to improper or incomplete A-E services.

Weighting: Criteria 1 and 2 are considered most important and equal. Criteria 3 through 6 are slightly less important but equal among themselves.