C1DA--589-26-143, Prepare Site for High Cost Medical Equipment RF/Cath/KCVA (VA-26-00012736)

Quick Summary

The Department of Veterans Affairs (VA), specifically the Kansas City VA Medical Center, is seeking Architectural and Engineering (A/E) services for Project No. 589-26-143, "Prepare Site for High Cost Medical Equipment RFCATH." This presolicitation notice requests SF 330 submissions from qualified firms to design site preparations for two interventional imaging systems and their control rooms. This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. SF 330 submissions are due by March 23, 2026, at 2:00 PM CDT.

Project Overview

The project involves preparing the site for the installation of two Phillips Azurion 7 interventional imaging systems (F12 in room M3-339 and F20 in M3-336) and their associated control rooms at the Kansas City VA Medical Center. The A/E firm will develop comprehensive, stand-alone Construction Documents, Reports, and Specifications. The estimated magnitude of the resultant construction project is between $500,000 and $1,000,000.

Contract Details

This is a request for A/E services under the Brooks Act and FAR Subpart 36.6. An award of a Firm Fixed Price contract is anticipated, with an estimated design completion time of approximately 150 calendar days. The selected A/E firm may also be required to perform construction services if a construction project contract is awarded. The NAICS Code is 541330 (Engineering Services) with a small business size standard of $25.5M.

Eligibility & Submission Requirements

This procurement is 100% set-aside for SDVOSB firms. Offerors must be verified and listed as certified in the SBA Certification Database (https://veterans.certify.sba.gov). Firms must submit one (1) completed Standard Form 330 (SF 330) qualification package, Parts I and II, including all consultants. The SF 330 must include an organizational chart (Part I, Section H) and a design quality management plan. Submissions must be in PDF format, not exceeding 20 MB, and emailed. The SF 330 package, including additional pages, must not exceed sixty-five (65) pages. Firms must also certify compliance with VAAR 852.219-75, which limits subcontracting to non-SDVOSBs to no more than 50% of the contract amount. Registration in SAM.gov is required.

Evaluation Criteria

SF 330 submissions will be evaluated based on the following factors, in descending order of importance:

1. Professional Qualifications: Resumes of key team members (Project Manager, Designers of Record, Quality Control Manager) with relevant project experience (3-5 projects in 10 years). Designers of Record must be registered in Missouri or a recognized state.
2. Specialized Experience & Technical Competence: Experience in healthcare facilities, specifically designing for high-cost medical equipment site preparation, and incorporating relevant codes (3-5 relevant projects in 10 years).
3. Capacity to Accomplish Work: Current workload, staffing levels, and ability to meet project timelines, including compliance with VAAR 852.219-75 on subcontracting limitations.
4. Past Performance: Recent and relevant contracts with government agencies (emphasis on VA) and private industry, including CPARS or questionnaires (5 completed projects).
5. Estimating Effectiveness: Information on five most recently awarded construction projects designed by the A/E team, comparing estimated vs. actual construction award price.
6. Claims, Terminations, and Litigation: Record of significant claims, terminated contracts, or litigation involvement in the past five years.

Key Dates & Contact

SF 330 submissions are due electronically by Monday, March 23, 2026, at 2:00 PM Central Daylight Time (CDT) to david.sterrett@va.gov. The email subject line must be: "SF 330 Submission: Prepare Site for High Cost Medical Equipment RFCATH, Project No. 589-26-143." Direct questions to David Sterrett via email.