589A7-26-600, Prepare Site for PET/CT

Amendment / Modification

This amendment addresses questions received regarding Solicitation 36C25526R0032.

• Evaluation Factor 4 (Past Performance): This factor has been replaced in its entirety. The revised factor requires bidders to provide information demonstrating project cost control, quality of work, and schedule compliance on contracts with government and private industry. Specific details required include the construction cost limit, A/E created cost estimate, and final awarded cost for each project. The Contractor Performance Assessment Reporting System (CPARS) will be reviewed, and bidders must submit contract numbers for projects listed in Section F to facilitate this review. For projects without CPARS data, a Past Performance Questionnaire (PPQ) may be submitted. The amendment includes instructions for PPQ completion and submission, emphasizing the need for accessible points of contact.

• SF 330 Submissions: The page limit for SF 330 submissions, excluding the table of contents, title page, and divider pages, is fifty (50) pages. Exceeding this limit will result in the submission being considered non-responsive.

• PPQ Attachment: The Past Performance Questionnaire (PPQ) is now attached to this amendment.

• Response Date: Completed packages are due on or before December 8, 2025, by 10:00 AM CT.

• Submission Method: Packages must be delivered to Tonesha.King@va.gov and jennifer.hill@va.gov.

• Evaluation: The evaluation criteria for past performance have been significantly revised, requiring more detailed project cost information and specific submission methods for past performance data (CPARS or PPQ).

Form / Attachment / Pricing Sheet

This document is a Past Performance Client Questionnaire intended to gather feedback on a contractor's performance from a client's perspective. It is used to evaluate the contractor's reliability and quality of work on previous projects, which informs the government's assessment of past performance risk for a new opportunity.

• Contractor Information: Details about the contractor being evaluated (Name, POC, Contract #, Dates of Performance, etc.).
• Respondent Client Information: Details about the person providing the feedback.
• Performance Ratings: A standardized rating scale (Exceptional, Good, Satisfactory, Marginal, Unsatisfactory, Neutral/Not Applicable) for various performance areas:
  • Quality (technical data, standards, problem resolution, QC program)
  • Schedule/Timeliness of Performance (delivery, resource utilization)
  • Customer Satisfaction (end-user satisfaction, contractor cooperation, businesslike conduct)
  • Management/Personnel/Labor (on-site management, workforce, property control, expertise, small business utilization, multi-project management, change assimilation)
  • Cost/Financial Management (meeting price terms, cost reduction proposals, cost-type contract invoicing/budgeting, financial problems)
  • Safety/Security (safety environment, security compliance)
  • General (emergency response, compliance with terms, likelihood to rehire)
• Narrative Remarks: Space for detailed comments on strengths, weaknesses, deficiencies, or overall performance.

Bidders should understand that this questionnaire is used by the government to assess their past performance. Providing accurate and positive feedback on this form is crucial for contractors seeking to demonstrate their capability and reliability. The questions highlight the specific areas the government values in contractor performance, including quality, timeliness, customer satisfaction, management, financial stability, safety, and responsiveness.

Solicitation / RFP / RFQ

This document is Supplement B for Project Number 589A7-26-600, "Prepare Site for PET - CT." It outlines the requirements for an A/E (Architect/Engineer) firm to provide schematics, design development, construction documents, construction cost estimates, and construction period services for the renovation of approximately 700 SF in Building 1C at the Robert J. Dole VAMC in Wichita, KS. The project aims to prepare the site for the replacement of PET-CT equipment, including the removal of existing equipment and preparation for new installation.

• Design Services: Provide Basic Professional Services including Architectural, Mechanical, Electrical, Plumbing (including Fire Protection), and Structural disciplines. A 3rd party fire & life safety review is also required.

• Scope of Work: Design the renovation of existing space in Building 1C, including associated control rooms and equipment rooms.

• Investigations: Conduct necessary investigations, including hazardous materials identification, in accordance with VA guidelines.

• Reporting: Provide a comprehensive report of existing conditions, findings, and an initial cost estimate.

• Construction Documents: Prepare construction documents for competitive bidding, ensuring they are clear and comprehensive for bidders.

• Sustainability: Design must comply with the most current VA Sustainable Design Manual and the Federal Energy Management Guiding Principles Checklist.

• Deliverables: Includes design narratives, schematic designs, design development documents, construction documents, cost estimates, and as-built drawings.

• Design Timeframe: Final construction documents are due no later than 209 days after the Award/Notice to Proceed.

• Construction Budget/Design Limitation: $750,000.00

• Fee Proposal: To be presented in a specific format including a Price Proposal on NCO 15 Form 10-6298, a letter of understanding, and details on reproduction/delivery costs.

• Design Reviews: Multiple review milestones (35%, 65%, 95%, 100%) are scheduled, with specific deliverables for each phase.

• Coordination: The A/E must coordinate with the OEM for PET/CT equipment and the VA's Integrated Project Team (IPT).

• Not explicitly stated in this document, but the A/E must be capable of working with major PET/CT companies.

• The document references numerous VA publications and guidelines that must be followed.

• The A/E is responsible for ensuring the design stays within the estimated total construction contract price.

• Construction work will be performed under a separate Firm-Fixed-Price contract.

Solicitation / RFP / RFQ

This is a Request for Architectural and Engineer (A&E) "330" submissions for Project No. 589A7-26-600, "Prepare Site for PET/CT" at the Department of Veterans Affairs, Robert J. Dole VAMC in Wichita, KS. The procurement is for A-E services in accordance with the Brooks Act (PL 92-582) and FAR Subpart 36. This is not a Request for Proposal; firms will be selected for negotiation based on demonstrated competence and qualifications.

The A/E firm shall design the renovation of approximately 700 SF of existing space in Building 1C to create a PET-CT suite, including associated control and equipment rooms. The design must address feasibility, constructability, and potential alternatives. Construction scope includes MEP equipment relocation/replacement, demolition, new partitions, system upgrades (mechanical, plumbing, lighting, fire protection, electrical), new interior finishes, casework, site preparation for government-furnished equipment, and necessary room shielding. Asbestos abatement may be required. Construction will occur in an occupied building, requiring phased construction and coordination to maintain medical care functions.

• Contract Type: Firm Fixed Price anticipated.

• Anticipated Award Date: No later than March 31, 2026.

• Design Completion: Approximately 209 calendar days.

• Construction Period Services: A/E firm may be required to perform construction period services.

• Submission Deadline: December 8, 2025, 10:00 AM CT.

• Submission Format: One (1) original completed Standard Form 330 (Parts I & II) in PDF format, email to Tonesha.King@va.gov and jennifer.hill@va.gov. Email subject line must include Solicitation number 36C25526R0032 and project name.

• SF330 Page Limit: 50 pages (excluding TOC, title page, divider pages).

• Evaluation Criteria: Professional Qualifications, Specialized Experience and Technical Competence, Capacity, Past Performance, and Claims and Terminations.

• This procurement is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) firms.

• Firms must be verified and listed in the Veteran Small Business Certification (VetCert) database (sba.gov).

• NAICS Code: 541330 (Engineering Services), size standard $25.5 Million.

• Subcontracting Limitation: Prime contractor must certify compliance with VAAR 852.219-75 (no more than 50% paid to non-VIP-listed SDVOSBs).

• No solicitation document is available; no other project scope information is available at this time.

• Personal visits are not allowed. Inquiries via email only.

• Offerors must register in SAM.gov. Award cannot be made until registered.

• Contractors must check the Excluded Parties List System (EPLS) for all personnel.

• Companies awarded a contract must enroll in E-Verify within 30 days of award.