C1DA--657A5-26-104, Relocate Cath Lab to Fourth Floor Building 1 (VA-26-00045448)

Solicitation / RFP / RFQ

This is a presolicitation notice requesting Architectural and Engineer (A/E) SF 330 submissions for Project No. 657A5-26-104, which involves relocating the Cardiac Cath Lab from the second floor to the fourth floor of Building 1 at the Marion VA Medical Center Campus. The procurement is conducted in accordance with the Brooks Act and FAR Subpart 36.6.

• Provide Basic Professional Services for the relocation project.

• Include primary A/E disciplines: Supervisory, VPIH, Civil/Structural, Architectural, Mechanical, Plumbing, Electrical, Physical Security, and Fire Protection.

• Produce stand-alone Construction Documents, Reports, and Specifications.

• Anticipated construction project magnitude is between $5,000,000 and $10,000,000.

• Design completion is anticipated within approximately 365 calendar days.

• A/E firm may be required to perform construction services if a construction contract is awarded.

• Contract type: Firm Fixed Price anticipated.

• Award anticipated no later than September 30, 2026.

• Award is contingent upon availability of funds.

• Submission requires one (1) completed Standard Form 330 (Parts I and II) for the firm and all consultants.

• SF 330 must include an organizational chart (Part I, Section H) and a design quality management plan.

• Submissions must be in PDF format, no larger than 20 MB, and not exceed sixty (60) pages (excluding title pages, tables of contents, and required attachments).

• Response Date/Time: May 11, 2026, 14:00 Central Time.

• Submission Email: david.sterrett@va.gov

• Email Subject Line: Presolicitation number: 36C25526R0083, Project Name: Relocate Cath Lab to Fourth Floor Building 1, Marion Project 657A5-26-104, Your Company Name.

• Selection criteria are in accordance with FAR 36.602-1, listed in descending order of importance: Professional Qualifications, Specialized Experience & Technical Competence, Capacity to Accomplish Work, Past Performance, Estimating Effectiveness, and Claims, Terminations, and Litigation.

• This procurement is 100% set-aside for qualified Service-Disabled Veteran Owned Small Business (SDVOSB) firms.

• Firms must be verified and listed in the SBA Certification Database (https://veterans.certify.sba.gov).

• NAICS Code: 541310 (Architectural Services) with a small business size standard of $12.5 Million.

• Offerors must certify compliance with VAAR 852.219-75 VA Notice of Limitations on Subcontracting (Attachment 1), stating they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs.

• No solicitation document is available; this is a request for SF 330s only.

• The Government will not pay for any costs associated with responding.

• Firms must be registered in the System for Award Management (SAM).

• Firms must check the Excluded Parties List System (EPLS) for personnel.

• Awarded companies must enroll in E-Verify within 30 days of award.

• Draft Supplement B and Attachment 1 are referenced but not provided in this text.

Form / Attachment / Pricing Sheet

This document is Attachment 1, titled "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory submission for the solicitation.

• Services Limitation: For services contracts (except construction), the contractor must not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) listed in the SBA database.
• Compliance Acknowledgment: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001, for false certifications.
• Consequences of Non-Compliance: Details potential penalties for awarded SDVOSB/VOSB contractors who do not act in good faith, including referral to suspension/debarment, fines, and prosecution.
• Cooperation Requirement: Offerors agree to cooperate and provide documents to VA to demonstrate compliance.
• Certification Form: A fill-in section requiring the offeror to provide their name, printed name and title of the signee, signature, date, and company name and address.

This is a mandatory certification that must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide this completed certification will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations and the consequences of non-compliance.

Solicitation / RFP / RFQ

This document, "DRAFT SUPPLEMENT B," outlines the requirements for an A/E (Architect/Engineer) contract to provide design services for the relocation of a Cardiac Cath Lab to the fourth floor of Building 1 at the Marion VAMC in Marion, Illinois. The project aims to upgrade healthcare facilities for veterans.

• Basic Professional Services: The A/E firm must provide comprehensive design services, including but not limited to:

  • Supervisory, VPIH, Civil/Structural, Architectural, Mechanical, Plumbing, Electrical, Physical Security, and Fire Protection disciplines.
  • Site investigation to assess existing conditions and potential system upgrades.
  • Design for one operating room and five Prep/Recovery Bays.
  • Design to accommodate and update existing patient and staff support spaces.
  • Updates to all existing mechanical, electrical, plumbing, and fire protection systems within the fourth floor.
  • Design for HVAC systems meeting current VA requirements for 100% outside air in patient care spaces.
  • Compliance with VA standards, Guiding Principles for Sustainable Federal Buildings, and full commissioning.
  • Hazardous materials (asbestos, lead, mold) abatement plan and oversight.

• Deductive Alternates: The design must incorporate deductive alternate bid items totaling at least 20% of the total construction cost, ensuring the base design remains fully functional.

• Construction Budget/Design Limitation: $5,000,000 - $10,000,000.

• Design Timeframe: NLT 365 days after Award/Notice to Proceed.

• The A/E will submit design documents at various stages (Conceptual Study, Schematic Design (30%), Design Development (60% & 90%), and Construction Documents (100%)).

• A detailed schedule outlines deliverables and review periods, totaling 365 calendar days.

• The A/E fee proposal must be submitted in a specific format, including hours by position, discipline, and phase.

• Not explicitly stated in this document, but the project is for the VA.

• The document details extensive requirements for A/E submissions, reviews, and construction period services.

• It emphasizes compliance with VA technical manuals, standards, and sustainability principles.

• The construction work will be performed under a separate Firm-Fixed-Price contract.