679-19-101 | Correct Critical Access and ADA Deficiencies Building 61 -CPS

Justification and Approval (J&A) for Other than Full and Open Competition

This document justifies the use of other than full and open competition for Project 679-19-101, which involves Correct Critical Access and ADA Deficiencies at B61-CPS. The primary objective is to retain the Architect-Engineer (A-E) Designer of Record (DOR) throughout the bidding process and the full duration of the construction phase.

Services include, but are not limited to, assessing and approving construction submittals, preparing responses to contractor Requests for Information (RFIs), implementing design adjustments, and conducting site inspections and coordination meetings. These services ensure original design concepts are faithfully executed, modified as needed, and accurately interpreted during construction.

This is for a contract valued under $350K.

Not applicable, as this is a J&A document, not a solicitation.

This J&A cites 41 USC §3304(a)(1) as the statutory authority, indicating that only one responsible source will satisfy agency requirements.

The existing design contract has been executed, but it does not cover construction period services. Barry Davis Architects PC is designated as the Owner's Representative (DOR). Market research indicates a lack of firms willing to accept the liability associated with providing these services, limiting competitive options. The initial design was procured under Contract 36C24719N0732.

Other / Unclassified (Notice of Intent to Sole Source)

This document is a Notice of Intent from the Department of Veterans Affairs, Network Contracting Office (NCO) 7, to award a sole-source, firm-fixed price contract to Barry Davis Architects PC. The contract is for Construction Period Services (CPS) for Project No. 679-19-101, titled "A/E – Correct Critical Access and ADA Deficiencies Building 61-CPS," located at the Tuscaloosa Veterans Affairs Medical Center. The current design contract is 100% complete, but CPS was not part of its original scope.

This notice is not a request for competitive proposals, and no solicitation will be issued. However, any System for Award Management (SAM) registered firm that believes it can meet the requirement may submit a written notification (capability statement) to the Contracting Officer. The required services involve retaining the Architect-Engineer (A-E) designer of record for post-award activities during the construction contract's 365-calendar-day performance period. Services include construction submittal reviews, responses to Requests for Information (RFIs), execution of potential design changes, and attendance at site visits and meetings to ensure the design is properly executed and interpreted. Any prospective firm must have working knowledge of potential issues and assume associated liabilities. Responses to this notice are due by February 4, 2026, to kimberly.devlin@va.gov and ryan.crispin@va.gov. The NAICS code is 541330 with a size standard of $25.5M. The government will use responses to determine if an alternative approach or competitive procurement is warranted.