C1DA--A-E Replace Elevators - Fort Wayne Campus 610A4-26-201

PURPOSE OF POSTING:

In accordance with (IAW) Federal Acquisition Regulation (FAR) 36.603(a) and VA Acquisition Regulation (VAAR) 836.603, the Northern IN VA Healthcare System (Marion Campus) is requesting SF 330s from A/E firms wishing to be considered for Government contracts for the upcoming projects.

SCOPE OF WORK:

The Architect/Engineer (A/E) firm shall furnish professional services for 100% design to Replace Three Elevators in Building 1 at VA Northern Indiana Health Care System, Fort Wayne Campus, 2121 Lake Ave, Fort Wayne, IN 46805. The design will include Schematic Design, Design Development, Construction/Bid Documents per the A/E Design Submission Instructions Documents, Construction Administration Services, Technical Specifications and Cost Estimates. The Replace Elevators shall be designed based on the guides, manuals and planning criteria.

The Project shall be designed to accommodate the following functions based on the guides, manuals, and planning criteria

P-1, P-2, S-1

P1 Passenger Elevator 1

Type

Gearless Passenger

Speed

600fpm

Capacity

4000lbs

Travel (existing)

80' 8"

Landings (existing)

6

Front (existing)

Yes, it opens in the front

Rear

No, no rear opening

Landings Served (existing)

6 - Basement, 1st, 2nd, 3rd, 4th, 5th

Main Line Power

208v 3ph 60hz

P2 Passenger Elevator 2

Type

Gearless Passenger

Speed

600fpm

Capacity

4000lbs

Travel (existing)

80' 8"

Landings (existing)

6

Front (existing)

Yes, it opens in the front

Rear

No, no rear opening

Landings Served (existing)

6 - Basement, 1st, 2nd, 3rd, 4th, 5th

Main Line Power

208v 3ph 60hz

S1 Service Elevator

Type

Gearless Passenger/Service

Speed

600fpm

Capacity

4000lbs

Travel (existing)

80' 8"

Landings (existing)

6

Front (existing)

Yes, it opens in the front

Rear

No, no rear opening

Landings Served (existing)

6 - Basement, 1st, 2nd, 3rd, 4th, 5th

Main Line Power

208v 3ph 60hz

A/E design shall replace elevators to include the following:

Replacing up to 3 elevators in building 1

Elevators must meet current codes and VA requirements

Elevator exterior controls to be upgraded

The Schematic Design shall include a comprehensive study, inspection and report of the existing project area conditions, which shall include: cables, elevator pits, emergency services, elevator box cars, elevator shaft, mechanical, electrical, architectural components, fire protection, etc.

The project is to provide all necessary modifications and replacements to VA NIHCS existing elevators.

A/E shall provide a preliminary construction duration time for planning purposes. This information shall be communicated to all bidders for their review and inclusion within their bids. It shall be communicated within the bid documents that the contractor will be required to review and provide any concerns regarding the projected construction duration.

A/E shall develop and provide schedules of equipment necessary to activate and operate the areas located in the project area.

A/E will be responsible for complete functional design and provide biddable documents meeting all the requirements. The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management. It is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property.

VA additionally through the documents on the TIL has adopted the latest edition of the following codes and standards (but not limited to):

Occupational, Safety and Health Administration (OSHA) Standards

International Building Code (IBC)

National Electrical Code (NEC)

NFPA 101 Life Safety Code

National Fire Protection Association (NFPA) Codes, except for NFPA 5000 and NFPA 900

National Standard Plumbing Code (NSPC)

Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1

ASME Boiler and Pressure Vessel Code

ASME Code for Pressure Piping

International Plumbing Code (IPC)

Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities

Building Code Requirements for Reinforced Concrete, American Concrete Institute (ACI 318 2) and Commentary (ACI 318 R2)

Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC)

Energy policy Act of 2005 (EPAct)Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1

DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi-Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435

Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU)

Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management

The Provisions for Construction and Safety Signs. Stated in the General Requirements Section 01010 of the VA Master Construction Specification

Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1

Safety Standard for Refrigeration Systems ASHRAE Standard 15

U.S. National CAD Standard

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

Designs for construction must produce a complete and usable facility or improvement when constructed.  VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project.  In addition, the A/E must certify that it has produced a design that does not include equipment that will be procured separately unless directed otherwise by the VA. Equipment that can be part of the design includes those items to meet code requirements for building occupancy, items covered in the VA s Master Construction Specifications (PG-18-1)

Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.

The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design s independence.

A/E shall be responsible for reviewing existing conditions to locations planned for development. Existing drawings of Building 1 are on file at the VA NIHCS for review by the A/E. Access to files shall be coordinated with the COR.

The VA will employ a third-party commissioning agent to certify the design and construction meet Federal Mandates. The commissioning authority will verify the performance of the components and systems and, to ensure design requirements are met, develop a commissioning plan, inclusion of commissioning or requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation/maintenance manuals and training, and a commissioning report. The A/E team shall work with the commissioning agent throughout the design and construction process to ensure all sustainable objectives are met.

All drawings shall adhere to VA project software requirements for Building Information Modeling (BIM) and Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit 2020 or the latest version available to VA NIHCS, Fort Wayne Campus.

The project BIM model minimum requirements shall be developed to include the systems described below as they would be built, the processes of installing them and to reflect record drawing conditions (possibly incorporating into the Fort Wayne VAMC Master Record Drawing pending facility expertise). The deliverable model at the DD and CD design phases shall be developed to include as many of the systems described below (but not limited to) as are necessary and appropriate at that design phase.

Architectural/Interior Design

Square Footage/Volume including Room Names and Numbers

Departmental Ownership

(By Common Name, Capital Asset Inventory Department Definition and Strategic Capital Investment Program Department Definition)

Architectural Schedules

Doors

Architectural Specialties and Woodwork

Life Safety Information

(Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms)

General Signage

Schedules

Equipment

Structural

Shafts and Pits

Mechanical

Electrical/Telecommunications

Power and Lighting

Asbestos/ Hazard Material Info

Security System Information

(Access Controls, Security Cameras, Panic Alarms, Overhead Paging)

Other Engineering Data as Required

A/E shall develop a phasing plan and also develop deduct bid alternates for project award which will be based on available funding for construction of $800,000.00

GENERAL

The A/E will be given the appropriate orientation by the VA NIHCS offices of Engineering Service and VISN Contracting. The A/E shall prepare all necessary drawings. The degree of completion and the stages of submission shall be as hereinafter specified. The VA NIHCS will provide all standard details, master specifications, design criteria, etc.

A/E discussion with the VA NIHCS personnel concerning requirements will be arranged by and participated in by appropriate Engineering Service personnel. The A/E shall participate with the Project Engineering and other Services in review of project scope, design review comments, etc.

There will be (1) submissions for schematic design drawings, and one (1) submission for design development drawings, (3) three submissions for construction documents (95% and 100% complete) plus a final submission which constitutes a complete bid package consisting of drawings, specifications, detailed final cost estimates, phasing and sequence drawings within each phase, and project bid alternates.

Drawings showing architectural and other features of the affected building are available in files of the Engineering Service, VA NIHCS. The drawings are not to be expected to be accurate in all respects, and the Architect-Engineer is to verify all features affecting the project by field investigation.

The A/E shall develop the project utilizing Revit 2020 and Building Information Modeling BIM to develop architectural design drawings, renderings, construction documents, and record drawings at completion of construction as per the VA BIM guide located on the VA Technical Information Library (TIL). At each scheduled submittal date, the A/E shall submit to the VA a list of the submitted files that shall include 3D Views, Facility Data, and Revit Data Files. Submittal drawings shall be full size plots suitable for half size reproduction.

The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, Revit 2020 BIM Model and Facility Data developed for the Project. The VA may make use of this data following any deliverables.

For preparation of construction specifications, the A/E will provide specifications in "Word" format and pdf format. The A/E shall supply copies of the specification files, combined into single document, to be electronically transported to the CO for incorporation into the VA specification booklet.

SCHEDULE & SUBMISSION REQUIREMENTS

Times listed herein are approximate and subject to negotiation. Each milestone in the timeline is subject to completion of the predecessor task and project requirements external to AE scope; as such, calendar days for task completion shall be negotiated instead of actual dates.

The following is an estimated milestone schedule in terms of business days. Federal holidays do not count as business days.

Activity

Level of Completion

Calendar Days

Schematic Submission (SC)

35%

40

After Notice to Proceed

VA Review of 35% (SC)

14

After Receipt of 35% Submission

Design Development Submission (DD)

65%

30

After VA Approval of 35% SC Submission

VA Review of 65% (DD)

14

After Receipt of 65% Submission

Construction Document Submission (CD)

95%

30

After VA Approval of 65% DD Submission

VA Review of 95% (CD)

14

After Receipt of 95% Submission

Construction Document Bid Set Submission (CDBS)

100%

15

After VA Approval of 95% CD Submission

VA Review of 100% CDBS

14

After Receipt of 100% CDBS Submission

Deliver Final Construction Document Bid Set

9

After VA Approval of 100% CDBS Submission

124

A/E Design

56

VA Review

180

Total Design Timeframe

Design Schedule is 180 days to complete Schematic Design, Design Development, Construction Documents, Technical Specifications, and Cost Estimates of Construction. Completion of Construction Administration Services will not be dependent upon award of Construction Contract.

CONSTRUCTION PERIOD SERVICES

Contract Procurement:

a. Attend contractor s Pre-Bid site visit and respond with recommendations to any questionable items. If necessary, develop amendments or assist with project procurement. A written response is required.

b. Attend one pre-construction meeting after award of contract.

Submittal Review:

a. The A/E firm shall review all construction materials, equipment, and change orders proposed by the contractor for use in construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within five (5) calendar days after receipt.

Site Visits

a. The A/E shall provide site visits as requested by the COR as noted below:

i. One (1) visit for the pre-bid conference.

ii. One (1) visit for the pre-construction conference.

iii. Nine (9) visits for general construction, inspection/progress.

iv. One (1) visit for final inspections.

b. A/E to provide other construction phase services as defined in signed contract.

Misc.

a. The A/E shall review and answer all RFI s submitted by the contractor within five (5) calendar days after receipt.

b. A/E to participate in weekly telephonic project meetings with the VA and contractor.

As-Built Drawings

a. The A/E shall modify design drawings and models based on marked drawings supplied by the contractor and are to be verified by the A/E in field. As-Builts are to include all addendums and bulletins issued by the VA/AE during construction. These changes shall be bubbled and dated. An electronic Revit BIM 2020 and AutoCAD 2020 model of the As-Builts is to be submitted to the COR on CD-ROM. Any approved shop drawings with major differences from contract drawings, supplemental agreements processed change orders, etc., shall be incorporated. The A/E shall deliver updated record drawings (4 sets); (2) ½ size sets, (2) Full size sets.

- - - END OF SCOPE - - -

SUBMITTALS INSTRUCTIONS:

All interested and capable vendors are to submit a hard copy SF330 package for review. The SF330s can be delivered to the address below:

ATTN: Eric Sweatt

Network Contracting Office (NCO) 10

8888 Keystone Crossing

Suite 325

Indianapolis, IN 46228

The package must be received in government control no later than 12/10/2026 at 11:00 A.M. EST.

EVALUATION CRITERIA:

The government will evaluate each potential contractor under the terms of its:

Professional qualifications necessary for satisfactory performance of required services.

Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

Capacity to accomplish the work in the required time.

Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

Location in the general geographical area of the project and knowledge of the locality of the project; provided that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and

Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract change to include drafting statements of work cost estimates.

A selection board has been appointed to complete the functions required by FAR 36.602-3, under the short selection process outlined in FAR 36.602-5(a).

END OF ANNOUNCEMENT