C1DA--A/E Replace Existing Substation A9 Project 642-26-117 NCO4 Construction East

Quick Summary

The Department of Veterans Affairs (VA) is seeking Architectural and Engineering (A/E) services for the "Replace Existing Substation A9 Project 642-26-117" at the Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) in Philadelphia, PA. This Presolicitation Notice requests SF 330 forms from qualified firms to design the replacement of the original 1950s Substation A9, which has exceeded its lifespan and sustained recent damage. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSBC) Set-Aside. SF 330 submissions are due by 4:00 PM EST on March 12, 2026.

Project Background & Scope

Substation A9, original to the 1950 hospital complex, is beyond its estimated life cycle and recently suffered water damage. The project requires A/E services to provide complete contract drawings, specifications, technical reports, and cost estimates for its replacement. The scope includes:

• Developing construction documents for the removal of existing Substation 9 and installation of a new substation, associated outgoing feeders, busducts, and cables.
• Correcting Facility Condition Assessment (FCA) electrical deficiencies.
• Installing new distribution panel boards, branch panels, and feeders compliant with VA Electrical Design Manual and NFPA standards.
• Conducting comprehensive analyses: short circuit, load flow, voltage drop, overcurrent devices, coordination, and arc flash hazard.
• Updating single line distribution drawings for normal and emergency power.
• Providing mechanical, plumbing, and structural design necessary to support new electrical equipment.
• Phasing work to minimize service outages, adopting a "make before break" concept.
• Providing an independent third-party life safety review and collaborating with Medical Center Infection Control Staff for Infection Control Risk Assessment (ICRA).
• Commissioning of the new electrical panels/equipment.

Contract Details

• Contract Type: Firm Fixed-Price (contemplated).
• Period of Performance: 180 days.
• Funding: Subject to the availability of Fiscal Year 26 funding.
• NAICS Code: 541330 (Engineering Services) with a size standard of $25.5M.
• Place of Performance: Corporal Michael J. Crescenz VA Medical Center, 3900 Woodland Avenue, Philadelphia, PA 19104.

Eligibility & Submission Requirements

• Set-Aside: This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSBC) Set-Aside. Firms must be classified as such and registered in SAM.gov and vetbiz.gov, with CVE verification at the time of SF 330 submission.
• Submission: Interested A/E firms must electronically mail the SF 330 (7/2021 Edition) to Lamar Thomas (lamar.thomas2@va.gov) by 4:00 PM EST, March 12, 2026.
• SF 330 Specifics:
  • Submit one SF-330, Part I for the design team.
  • SF-330, Part IIs for prime and subcontractors must be signed (within 3 years) and dated.
  • Include Unique Entity Identification (UEI) in Block 5b of Part II.
  • Section F: Maximum of 3 projects for the total proposed team (one project per page).
  • Section H: Narrative addressing evaluation criteria, last 12 months of medical facility contract awards, and Design Quality Management Plan (DQMP). Max 10 pages, 11pt Times New Roman.

Evaluation Criteria (Descending Order of Importance)

1. Technical Expertise: Demonstrated experience, performance, technical abilities, and relevant project work similar in scope, budget, and complexity, especially with electrical substation replacements and VAMC/private hospitals.
2. Professional Qualifications & Experience of Key Personnel: Resumes, professional registrations (RA, PE), certifications, licenses, education, and years of experience.
3. Firm Capacity & Management Oversight: Organizational chart, management plan (in-house vs. subconsultants), team effectiveness, communication plan, present workload, and availability of the project team.

Important Notes

This is a request for SF 330s for qualification purposes, not a Request for Proposal (RFP). No contract will be awarded based solely on this announcement. The government will not reimburse costs for responding. Personal site visits or meetings are not permitted.