C1DA--Engineering Services MATOC IDIQ Request for SF330s

Amendment / Modification

This document announces the cancellation of the request for SF330s and the related procurement of a Multiple-Award-Task-Order-Contract (MATOC) Indefinite-Delivery Indefinite-Quantity (IDIQ) for Engineering Services for Veterans Integrated Service Network (VISN) 20. No awards or selections have been made for this specific solicitation.

This cancellation impacts the entire solicitation process for VISN 20 Engineering Services MATOC IDIQ.

All previously submitted proposals or responses are no longer applicable as the solicitation has been cancelled. The government will solicit future VISN 20 requirements against a national vehicle set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• The national vehicle for SDVOSBs is available for reference. Questions regarding the national vehicle should be directed to PCACA/EMATOC@va.gov.
• A list of National IDIQ MATOC Holders and their contract numbers is provided for reference.

Amendment / Modification

This document provides clarification regarding Amendment 5's direction to provide VAAR 852.219-75 (January 2023) (Deviation) to meet mandatory certification requirements for evaluation.

• Clarification on the submission of VAAR 852.219-75 (January 2023) (Deviation).

• This document does not reopen the question-and-answer period.

• VAAR 852.219-75 (January 2023) (Deviation) must be submitted as a separate document or as an addition to the SF330.

• No other language or version of VAAR 852.219-75 (January 2023) (Deviation) will be accepted.

• This specific document does not count against page limit requirements.

• Bidders are responsible for verifying their own submittal requirements; the VA will not perform this verification.

Amendment / Modification

This amendment extends the deadline for interested firms to provide the required VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) certification.

• The submission deadline for the certification has been extended.

• The full text of the VAAR 852.219-75 clause is provided, including specific requirements for Services, General Construction, and Special Trade Construction.

• The deadline to provide the required certification is now Friday, April 25, 2025, at 5:00 PM Pacific Time.

• Offerors that do not submit the required certification will be deemed ineligible for evaluation and award.

• The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

Amendment / Modification

This amendment distributes additional industry questions and VA answers related to Solicitation Number 36C26025R0038.

• Criteria 1 (Professional Qualifications): Clarifies requirements for licensed/registered architects or engineers in each discipline, the submission of resumes, and the definition of "Construction Inspection."

• Criteria 2 (Specialized Experience and Technical Competence): Addresses the timeframe for projects, required level of completion, and experience with NEPA documents, permitting, and studies.

• Criteria 4 (Past Performance): Confirms that past performance is based only on the previous six years and clarifies the consideration of first-tier subcontractors and joint ventures.

• Criteria 5 (Knowledge of Locality): Clarifies that the SDVOSB set-aside does not alter the requirements for demonstrating knowledge of local SDVOSB contractor availability.

• Criteria 6 (SDVOSB Subcontracting): States that offerors will be evaluated on their commitment to using SDVOSBs, VOSBs, and other small businesses as subcontractors, regardless of the total set-aside.

• Submission Format: Addresses page limits for Section H, the inclusion of PPQs, and the format of professional licenses and registrations.

• The amendment provides clarifications that may impact how offerors prepare their SF330 submissions, particularly regarding personnel qualifications, experience demonstration, and past performance.

• The response date for the solicitation remains April 22, 2025, and no extension is anticipated.

• Clarifications are provided on the use of CPARS and PPQs for past performance evaluation.

Amendment / Modification

This document is a modification to a previous notice for the "Engineering Services MATOC IDIQ" opportunity (Solicitation Number: 36C26025R0038). It distributes additional industry questions and VA answers.

Key clarifications and answers provided include:

• Multiple Resumes per Discipline: Firms can submit multiple resumes for the same discipline, as the SF330 request does not restrict this.

• Additional Disciplines: Firms may propose additional disciplines (in-house or via subconsultants) not listed in the Request for Qualification, but the VA will only consider those included per Criteria 1.

• Resume/Discipline Clarification (Question 22): Clarifies that Criteria 1 requires an architect or engineer in each listed discipline, whether in-house or through consultants.

• Past Performance (Criteria 4): Client testimonials are not mandatory. Optional PPQs can be submitted separately from the SF330 and do not count against Section H page limits. CPARS and PPQs do not need to be directly related to projects presented in Section F for consideration under Criteria 4.

• Licensing: Firms must demonstrate a licensed/registered architect or engineer in each discipline listed in Criteria 1. Licensing is not required to be from a particular state unless specified in a task order.

• Professional Certifications: Firms need to demonstrate a licensed/registered architect or engineer in each discipline. It is the firm's decision how to present further information to meet requirements.

• License/Certification Submission: Appendices will not be considered. Documentation can be included in block 17 or Section H (counting towards page limit).

• CPARS/PPQs Submission: Optional PPQs can be submitted separately from the SF330 and do not count against Section H page limits.

• CADD and GIS Disciplines: The VA is amenable to considering Computer-Aided Drafting and Design (CADD) and Geospatial Information Systems (GIS) as separate disciplines for resume submission.

• Primarily affects the interpretation and submission requirements related to Criteria 1 (Professional Qualifications), Criteria 4 (Past Performance), and general submission guidelines for resumes, licenses, certifications, CPARS, and PPQs.

• Clarifies submission requirements for resumes, licenses, certifications, and past performance documentation.

• Confirms that CADD and GIS can be submitted as separate disciplines.

• Response Date/Time/Zone remains 04-22-2025 12:00 PACIFIC TIME, LOS ANGELES, USA.

Amendment / Modification

This amendment distributes additional industry questions and VA answers related to Solicitation Number 36C26025R0038.

Key clarifications include:

• PPQs Format: While a PPQ format is provided by the VA, it is not mandated. Submissions must include all information from the provided PPQ if a different format is used.
• Resumes: One resume per discipline is required. A single person's resume can cover multiple disciplines.
• Construction Complete Projects: Projects do not need to be construction complete.
• Past Performance (PPQs): There is no minimum number of PPQs required, and the VA will evaluate a maximum of ten (10).
• SF330 Page Limits: There are no page limits for the entire SF330 package; limits apply only to specific sections.
• Graphic Design: Graphic Design work will not be performed under this IDIQ but may be on subsequent task orders.
• Construction Inspection: This is a required discipline under Criteria 1. How it is handled in a task order will be specific to the VA's needs for that task order.
• Additional Disciplines: Resumes will not be evaluated or considered for disciplines not listed in Criteria 1.
• Licenses and Registrations: Documentation for professional licenses and registrations must be provided, legible, and within formatting guidelines.
• Font Requirements: The 12-point font requirement applies to all sections of the SF330, including captions, graphs, and tables.
• PPQs Older than 12 Months: Completed PPQs older than 12 months will not be accepted.

This document primarily addresses questions and answers, impacting the understanding of Criteria 1 (Professional Qualifications) and Criteria 4 (Past Performance) of the original solicitation.

• The deadline for receipt of SF330s is not anticipated to be extended.
• Bidders should ensure compliance with the clarified requirements regarding resumes, PPQs, and documentation for licenses and registrations.

Amendment / Modification

This modification distributes industry questions received and provides the VA's answers.

• Prime/Subconsultant Roles: A firm can submit as a prime and also be a subconsultant on another firm's team, provided there are no collusive actions (referencing FAR Part 3).
• Professional Licenses: Legible documentation (screen capture or PDF) of current licenses/registrations is acceptable, adhering to formatting guidelines.
• Previously Completed PPQs: A previously completed PPQ can be reused if it contains all required information and was completed within the last 12 months.
• Font Requirements: The VA requires a sans-serif font, specifically Arial, no smaller than 12-point for all sections of the SF330. This applies to captions, graphs, and tables as well.
• Graphic Design Role (Criteria 1): Clarified that Graphic Design pertains to Revit and BIM drawings, assisting with wayfinding, furniture layouts, and providing detailed 3D digital models for planning, construction, and maintenance.
• Cost Estimator (Criteria 1): The VA is removing the qualifier "third-party" for cost estimators. Cost Estimating Professionals can be in-house or consultants, with CPE certification being a good indicator of qualification.
• Construction Design (Criteria 2): Clarified that "construction design" refers to the firm's ability to produce Construction Documents and Specifications, including technical competence in areas beyond architectural, such as civil, structural, mechanical, electrical, plumbing, and low voltage networks.

Primarily addresses questions related to Professional Qualifications (Criteria 1) and Specialized Experience and Technical Competence (Criteria 2) of the SF330 submission.

No changes to proposal deadlines or submission rules were indicated. Bidders should ensure their SF330 submissions adhere to the clarified font and documentation requirements.

Solicitation / RFP / RFQ

This is a Special Notice for an Architect/Engineer (A-E) requirement for Engineering Services to support Veterans Integrated Service Network (VISN) 20 facilities located in Alaska, Idaho, Oregon, and Washington. Projects may include new construction, remodeling, alteration, repair, maintenance work, and may include construction inspection and project surveillance services. The Government anticipates awarding up to 8 firm-fixed-price, multiple award task order contracts (MATOC) for an indefinite delivery indefinite quantity (IDIQ) with a five-year ordering period (one-year base and four one-year option periods). The minimum guarantee for each IDIQ is $2,500.00, with a shared maximum ordering amount of $65,000,000.00 over the total possible ordering period.

Services may include various combinations of disciplines such as Project Management, Master Planning, Architecture, Structural Engineering, Electrical Engineering, Mechanical and Controls Engineering, Plumbing Engineering, Civil Engineering, Sanitary Engineering, Transportation Engineering, Fire Protection Engineering, Geotechnical/Soils Engineering, CADD/GIS, Specification Writing, Cost Estimating, Construction Inspection, Environmental Engineering, Land Surveying, Graphic Design, and Archaeology. Firms must demonstrate knowledge and experience with VA projects, including familiarity with VA Technical Information Library and Design Manuals, as well as experience with State Natural Resources Offices, Environmental Protection Offices, and Historic Preservation Offices.

• Contract Type: Multiple Award Task Order Contracts (MATOC) - Indefinite Delivery Indefinite Quantity (IDIQ)

• Ordering Period: Five years (one-year base + four one-year options)

• Minimum Guarantee per IDIQ: $2,500.00

• Maximum Shared Ordering Amount: $65,000,000.00

• Submission Deadline: April 22, 2025, 12:00 PM Pacific Time.

• Submission Method: Electronic submission in PDF format to Wendy.Duval@va.gov and Helen.Woods@va.gov.

• Required Form: Standard Form (SF) 330.

• Questions Deadline: April 15, 2025, 08:00 AM Pacific Time.

• Evaluation Criteria: Primarily based on Professional Qualifications, Specialized Experience and Technical Competence, Capacity to Accomplish the Work, Past Performance, and Knowledge of Locality. A secondary criterion of Geographic Proximity will be used as a tiebreaker.

• Total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Firms must be registered in SAM.gov.

• Firms must be a small business for NAICS code 541330 (541330 - Architectural and Engineering Services, size standard $25,500,000.00).

• Firms must be a certified SDVOSB with the Small Business Administration at the time of submission and prior to award.

• Subcontracting Limitation: Not more than 50% of the contract performance may be paid to subcontracts that are not similarly situated (i.e., SDVOSBs).

• No telephonic inquiries will be accepted.

• Questions will be answered via an attachment labeled "Questions and Answers" posted to Contract Opportunities.

• Resumes (Section E) are limited to 2 pages each. Section F (Projects) is limited to 1 page per project (max 10 projects). Section H is limited to 15 pages.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback from clients regarding an offeror's past performance. It is designed to be completed by a client (evaluator) and then returned to the offeror to be incorporated into their SF330 submission for the Engineering Services MATOC IDIQ opportunity. The PPQ is not included in the page limit for SF330 submissions.

Section 1: CONTRACT INFORMATION – Contractor to complete

• Contractor Information (Name, Address, POC, Contact Info)
• Work Performed As (Prime/Subcontractor, Percentage)
• Contract Information (Title, Number, Type, Location, Dates, Price)
• Project Description (Scope, Relevance to Submission)

Section 2: EVALUATOR INFORMATION – Client to complete

• Evaluator Information (Name, Position, Address, Phone, Email)
• Role in the Project
• Performance Ratings (Quality, Schedule, Communication, Management/Personnel/Labor, Cost/Financial Management, Subcontract Management)
• Summary (Would you hire again? Overall rating)
• Additional Comments

Adjectival Ratings and Definitions: Provides definitions for Outstanding, Above Average, Satisfactory, and Unsatisfactory ratings.

Offerors must provide this questionnaire to their clients to obtain feedback on past performance. The completed PPQ is a critical component of the SF330 submission and will be used by the Veterans Health Administration (VHA) Regional Procurement Office-West (RPOW) Network Contracting Office 20 (NCO 20) to evaluate the offeror's ability to perform the work described in the solicitation. Bidders should ensure their clients complete this form thoroughly and accurately.

Solicitation / RFP / RFQ

This document is a Determination and Findings (D&F) related to the consolidation of engineering services requirements for Veterans Integrated Service Network (VISN) 20. The Network Contracting Office (NCO) 20 plans to solicit offers for a Multiple Award Task Order Contract (MATOC) Indefinite Delivery Indefinite Quantity (IDIQ) to support facilities in Alaska, Idaho, Oregon, and Washington states. The purpose is to consolidate existing requirements into a single MATOC IDIQ vehicle, which has been determined to be necessary and justified.

• The MATOC IDIQ will provide engineering services, including studies, design, and construction period services.

• Services will be procured under North American Industry Classification Standard (NAICS) code 541330 “Engineering Services” with a $25.5M size standard.

• The contract will have a five-year period of performance (one base year and four one-year options).

• Approximately eight awardees will be selected.

• The total shared capacity for the MATOC IDIQ is estimated at $65,000,000.00 ($65M).

• The contract type is a firm-fixed-price IDIQ.

• This acquisition will be solicited under full and open conditions as a total set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• SDVOSBs must be certified by the Small Business Administration (SBA) and qualify as a small business in SAM.gov.

• Awardees will be required to follow applicable FAR part 19 and VAAR part 819 set-aside requirements, including limitations on subcontracting.

• The procurement strategy aims to maximize participation by small businesses as prime contractors.

• Task orders will be issued via Task Order Proposal Requests (TOPRs), which will involve a two-phase process: team submission/discussion and pricing.

• This acquisition is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Market research was conducted from October 2020 to October 2023.

• The previous MATOC IDIQ for these services expired in September/October 2023.

• The document details the benefits of consolidation, including reduced Procurement Action Lead Time (PALT), improved efficiency, and better terms and conditions.

• Alternative approaches, such as individual open market acquisitions or site-specific MATOCs, were considered and deemed less advantageous.

Other / Unclassified

This document is a Determination and Finding (D&F) for the consolidation of an anticipated solicitation for Engineering Services MATOC (Multiple Award Task Order Contract). The Department of Veterans Affairs, Veterans Health Administration has determined that consolidating this procurement is necessary and justified.

This notice informs potential bidders about the government's intent to consolidate the procurement of Engineering Services. Bidders should review the attached "Consolidation NCO20 Engineering Services MATOC" document for further details on the scope and justification of this consolidation, which may impact future solicitations for these services.