C1DA--Install Fire Dampers and Repair Rated Shaft Design

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish and maintain a site-specific water safety plan for all water uses (potable and non-potable) during construction activities at the James E. Van Zandt VA Medical Center.

• Prepare and submit a detailed site-specific water safety plan to the Contracting Officer Representative (COR) for review and approval prior to commencing work.

• The plan must address installer experience, licensing, certifications, temporary service connections, delivery and storage of domestic water materials, installation procedures, post-installation procedures, and VA temperature requirements.

• Resubmit the plan annually if the contract extends beyond one year.

• Ensure tradesmen are skilled, licensed, and provide evidence of at least five similar projects.

• Manage temporary service connections, including ensuring proper separation via backflow devices.

• Cap and cover water lines and equipment when delivered and protect existing equipment being worked on.

• Conduct an infection control risk assessment.

• Follow specific installation procedures, including reaming pipe ends, avoiding aerators on faucets, removing dead legs, avoiding carbon filters, and proper grading for drainage.

• Insulate all water lines per specifications.

• Schedule all water line shutdowns with the COR.

• Remove unused piping and properly balance the water circulation system.

• Post-installation requirements include hydrostatic pressure testing, flushing with clean potable water, disinfection and sterilization of the system, bacterial and water quality testing, and daily flushing of the system and fixtures until project turnover.

• Commission equipment to ensure design intent is met and retain documentation for at least 5 years.

• Water temperature requirements:

  • Tank type hot water heaters: minimum 140°F
  • Instantaneous/semi-instantaneous hot water heaters: minimum 130°F
  • Hot water circulation loops: maintained at 124°F
  • Cold water: at or below 67°F
  • General use showers/sinks/immersion tubs: discharge not to exceed 110°F
  • Emergency showers/eye wash stations: between 60°F and 100°F

• Compliance with Master Specifications (Section 01 33 23, 22 05 11, 22 40 00, 22 11 00), International Plumbing Code (IPC), American Water Association (AWA) C651, and ASSE standards (1017, 1016, 1070, 1071).

• Documentation of flushing and disinfection to be kept by COR/Engineer for at least 3 years.

• Equipment commissioning documentation to be retained for at least 5 years.

Not explicitly stated, but implied to be during construction at the James E. Van Zandt VA Medical Center.

• Adherence to specific Master Specifications and plumbing codes (IPC, AWA, ASSE).
• Use of calibrated thermometers for temperature verification.
• Coordination with COR for shutdowns and testing.

Solicitation / RFP / RFQ

This is a request for engineering services firms to perform design services for the "Install Fire Dampers and Repair Rated Shafts" project at the Altoona VA Medical Center. The project's estimated construction magnitude is $8,600,000.00. A Firm Fixed Price Contract is anticipated.

Services include design, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site-visits.

• Contract Type: Firm Fixed Price

• Magnitude of Construction: $8,600,000.00

• This is a request for SF 330 submissions, NOT a request for proposal.

• The most highly qualified firms will be invited to a pre-proposal conference (costs not reimbursable).

• Top three (3) most highly qualified candidates will be requested to provide an oral presentation.

• Evaluation is based on the Brooks Act (FAR Subpart 36.6, VAAR 836.6, VAAM Part M836).

• Evaluation Criteria (in order of importance):

  1. Professional Qualifications to Perform the Services Required (Personnel qualifications, key positions, certifications, team experience).
  2. Specialized Experience and Technical Competence (Firm and design team experience with similar projects, including VA facilities; CAD/BIM capabilities; project team effectiveness).
  3. Past Performance (Government and private industry experience, cost control, quality, schedule compliance, VA project ratings).
  4. Experience in Construction Period Services (Field experience, submittal review, RFI support, contract change support).
  5. Use of Service-Disabled Veteran-Owned Small Businesses (Commitment to subcontracting).
  6. Capacity to Accomplish Work (Workload, key personnel availability, current contract values).
  7. Geographical Location (Response time from design office to medical center).

• This contract is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 541330 (Engineering Services)

• Small Business Standard: $25.5 million

• Firms must be registered and verified as an SDVOSB in the SBA Registry at the time of SF 330 submittal.

• Firms must be registered in SAM.gov at the time of SF 330 submittal.

• Submit SF 330 electronically via email to Donald.kalivoda@va.gov and Elijah.mcintosh@va.gov.

• Deadline: June 11, 2026, 11:00 AM Eastern Time.

• Subject Line: Solicitation 36C24426R0093 SF 330 Submittal

• Required inserts at the front of the submittal:

  • SAM Unique Entity Identifier Number
  • Primary Point of Contact's email address
  • Copy of Errors and Omissions Insurance Policy for the SDVOSB Prime
  • Copy of PA State Licensure for the SDVOSB Prime or statement on how drawings will be sealed by a PA licensed Engineer
  • Statement indicating the firm's primary design office.

• Failure to provide required documentation may result in non-responsiveness.

• Referenced attachments: SOW 503-26-105, CAD DELIVERABLES - 503-21-105, VHA Fire Protection Engineer Service Guide 2024_Rev01, Water Safety Plan Construction Requirements 2024.

Other / Unclassified

This document, "VHA Fire Protection Engineering Services Request Guide - External Access: Step 1," provides instructions for external users to activate their accounts and gain access to the VHA Fire Protection Engineering Services Site hosted by Booz Allen Hamilton. It details the process of accepting an invitation, setting up a Microsoft account (if necessary), and configuring Multi-Factor Authentication (MFA).

This document is relevant to potential bidders as it outlines the initial steps required to access collaborative platforms and systems used by Booz Allen Hamilton for VHA projects. Understanding this process is crucial for vendors who may need to collaborate on or submit documents related to fire protection engineering services, particularly if they are required to use the "PME Online" or "OneDrive for Business" platforms. It also provides contact information for the Fire Services Coordinator for any questions.

• Request Access: Email the Fire Services Coordinator (Plunkett-Reid_Nicole@bah.com) to request access.
• Account Activation: Follow the email instructions to activate your external account.
• MFA Setup: Complete the Multi-Factor Authentication setup process.
• Access Submission Portal: Once access is granted, bidders can use the provided link to the "VHA Fire Protection Engineering Services Request Site" to submit new requests and track their status.
• Submission Form: The document includes a "Service Request Submission Form" detailing required information such as VISN, Station #, Project Title, Estimated Construction Cost, and number of drawings.
• Document Upload: After submitting the form, a project folder will be created, and bidders will receive a link to upload supporting documents like drawings, specifications, and narratives.
• Review Process: The document outlines that reviews will be completed within 10 business days, and feedback will be provided to the Project COR and other stakeholders.