C1DA--New Design - Replace OPC AHU, OPC, 1st Floor, 2nd Floor & 3rd Floor | 570-26-315 | A and E Design Services

Amendment / Modification

• This amendment extends the deadline for the receipt of offers.

• The hour and date specified for receipt of offers has been extended.

• The deadline for proposal submission is now March 16, 2026, at 8:00 AM PDT.

Amendment / Modification

• This amendment (0001) modifies the solicitation to change Evaluation Factor 4, Past Performance.

• Evaluation Factor 4: Past Performance

• The revised Evaluation Factor 4 requires offerors to submit completed Contractor Performance Assessment Report System (CPARS) evaluations for at least three (3) but no more than five (5) projects. These projects must be similar in scope, size, and complexity and have been completed within the past five (5) years from the posting date of the solicitation on SAM.gov.

• Submission of CPARS is mandatory if at least three projects are available.

Other / Unclassified

This document, "Submittal No. 13," is an Asbestos Study submitted by Millennium Consulting Associates to VA Fresno, associated with FSS Order No. VA261-12J-2620. It also includes a Chain of Custody form for asbestos testing conducted by EMSL Analytical, Inc., detailing samples collected from various buildings (31, 24, 32, and DPC Basement) on the VA Fresno campus between September 18, 2012, and October 2, 2012. The form lists specific sample numbers, material types (e.g., Fireproofing, HVAC Tape, Wallboard, Mastic, Floor Tile), and requested analytical methods (PLM - Bulk, PLM EPA 600/R-93/116). Some samples had a requested turnaround time of 96 hours or 1 week, with specific instructions for a 5-day turnaround.

This asbestos study is highly relevant for bidders involved in renovation, repair, or demolition activities at the VA Fresno campus. It provides critical information on the presence, type, location, and condition of asbestos-containing materials (ACM). Understanding this data is essential for bidders to accurately assess potential hazards, plan for necessary abatement procedures, and estimate associated costs and timelines for any work that may disturb these materials. The detailed Chain of Custody form further supports this by documenting the sampling process and analytical scope.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW defines the work activities, deliverables, and timelines for an Architectural & Engineering (AE) firm to provide design services for the replacement of three Air Handling Units (AHUs) and associated ancillary components within the Outpatient Clinic (OPC) building at the VA Central California Health Care System (VACCHCS) in Fresno, CA. The project aims to transition from a dual duct system to a single duct VAV reheat system and ensure all new AHUs can provide 100% outside air mode for emergency epidemic events.

• Replacement of three AHUs: one in the basement serving the first floor, and two in the penthouse serving the second and third floors.

• Replacement or modification of all necessary ancillary components, including return, exhaust, humidity control, and monitoring equipment.

• Transition from a dual duct system to a single duct VAV reheat system.

• Inclusion of all necessary electrical, plumbing, low voltage, architectural, and structural changes to support the equipment replacement.

• Design must meet current design criteria for these systems.

• The AE firm will not require access to VA sensitive information; a letter verifying this will be issued.

• The AE design services period of performance is 245 calendar days after issuance of Notice to Proceed (NTP).

• The project is located at the VA Central California Health Care System (VACCHCS), 2615 E. Clinton Ave, Fresno, CA 93703.

• The AE firm must comply with FAR 36.601-3 Applicable Contracting Procedures.

• A Quality Assurance/Quality Control (QA/QC) plan must be submitted within two weeks of Notice to Proceed, designating a certified independent third-party QA Officer.

• The AE firm must be a licensed architect or engineer in the United States.

• The AE firm must review and incorporate VA design and construction criteria from the Technical Information Library (TIL).

• A preliminary pre-proposal site visit is recommended and must be coordinated with the Contracting Officer.

• The AE is responsible for site investigation, field verification of drawings, and evaluation of existing systems (electrical, mechanical, plumbing, fire safety, data, etc.) and their impacts.

• The design must include provisions for proper phasing and environmental controls (barriers, temporary partitions, infection control, etc.).

• The budget for the designed construction portion is not to exceed $18,796,000.00.

• The AE must provide schematic designs, construction documents, specifications, and cost estimates in specified formats (AutoCAD, DWG, PDF, Word, Excel).

• The AE will provide bidding support services during the construction period's solicitation phase, including answering contractor questions and RFIs.

• The AE will conduct periodic site visits during construction to monitor compliance.

• The AE will incorporate contractor-provided "as-built" drawings into the final design documents.

• Payment is deliverable-based according to a defined schedule.

Solicitation / RFP / RFQ

This solicitation seeks Architectural/Engineering (A/E) Firms to submit Standard Form (SF) 330s for the replacement of three (3) Air Handling Units (AHUs) and associated ancillary components in the OPC building at the Veterans Affairs (VA) Central California Health Care System (VACCHCS) in Fresno, CA. The project includes work on the AHU and air/cooling distribution, including return, exhaust, humidity control, and monitoring equipment.

• Professional architectural/engineering services as defined in the attached Statement of Work (SOW).

• Firms must submit SF 330 packages.

• Part I of SF 330 may include evidence of relevant experience and capabilities.

• Part II of SF 330 shall be submitted for each proposed consultant's office.

• Not explicitly stated, but implied to be a contract for A/E services.

• Submission Deadline: March 9, 2026, at 8:00 AM PT.

• Submission Method: Electronic copy of SF 330 package via e-mail to Alison Weinstein (alison.weinstein@va.gov) AND Jose A. Hernandez (jose.hernandez1@va.gov).

• Evaluation Factors (in descending order of importance):

  1. Professional Qualifications (Licensing required for Architects, Mechanical, Electrical, Fire Protection, and Structural Engineers).
  2. Specialized Experience and Technical Competence (Specific experience in AHU design, personnel experience in hospital settings, and construction period services).
  3. Capacity to accomplish work in the required time (Availability of lead personnel).
  4. Past Performance (Three completed CPARS evaluations for similar projects within the past five years).
  5. Location (Geographical area and knowledge of the locality).

• The government will identify at least three (3) of the most highly qualified SDVOSB firms for discussions/interviews.

• Final selection will be based on the evaluation factors and discussion/interview scores.

• This procurement is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside under the Veterans First Contracting program.

• Firms must be listed as verified in the Small Business Administration (SBA) Small Business Search (SBS) database to be considered.

• Firms must meet the NAICS code 541330 (Engineering Services) small business size standard of $25.5 million U.S. dollars.

• Unverified SDVOSBs will not be evaluated.

• Applicable NAICS Code: 541330, Engineering Services.

• Small Business Size Standard: $25.5 million U.S. dollars.

• Product or Service Code: C1DA.

• Questions regarding the procurement should be directed in writing via e-mail to Alison Weinstein and Jose A. Hernandez.

Solicitation / RFP / RFQ

This is a pre-solicitation announcement for Architectural and Engineering Design services for the "Replace OPC AHU, OPC, 1st Floor, 2nd Floor & 3rd Floor" project (Project No. 570-26-315) at the VA Central California Health Care System (VACCHCS) in Fresno, CA. The Department of Veterans Affairs, Network Contracting Office (NCO) 21, plans to issue a Request for Proposal (RFP) around January 28th, 2026.

The project objective is to replace three (3) Air Handling Units (AHUs) and all associated ancillary components. This includes air and cooling distribution (return, exhaust, humidity control, monitoring equipment), and necessary electrical, plumbing, low voltage, architectural, and structural modifications to support the new equipment and meet current design criteria.

• Estimated Value: Between $1 million and $2 million dollars.

• Period of Performance: Approximately 245 calendar days after the Notice to Proceed (NTP).

• Response Date/Time/Zone: January 26, 2026, 8:00 AM Pacific Time, Los Angeles, USA.

• Contact: Alison Weinstein, Contract Specialist, alison.weinstein@va.gov, 650-582-9818.

• Set-Aside: Total SDVOSB (Service-Disabled Veteran-Owned Small Business) set-aside.

• NAICS Code: 541330 (Engineering Services), Size Standard: $25.5 million.

• PSC Code: C1DA (Architecture and Engineering – Construction: Hospitals and Infirmaries).

• Requirements: Vendors must be verified and registered in the System for Award Management (SAM) and verified in the Small Business Administration’s (SBA) Dynamic Small Business Search (DSBS) as an SDVOSB. Potential Offerors must also have a current Online Representations and Certification Application on file with SAM.

All information in this announcement is preliminary and subject to modification. The government is not bound by this announcement. The solicitation number is 36C26126R0022.