C1DA--Replace And Upgrade Emergency Power Systems, Equipment, And Components

Amendment / Modification

This amendment addresses questions and answers from industry regarding the solicitation for "Replace and Upgrade Emergency Power Systems, Equipment, And Components" (Project # 558-25-151).

Key changes and clarifications include:

• Page Count Clarification: The solicitation states 3-5 project examples and CPARS/PPQs do not count towards the total page count. A formal page number was not previously specified.

• Past Performance (Criterion 4): Clarified that CPARS data or PPQs (if CPARS is unavailable) are required for projects submitted under Factor 1 (Specialized Experience). The government may access Past Performance Information Systems and consider customer inquiries, government databases, and publicly available sources. Failure to provide requested data or contact information may result in a firm being considered less qualified. Specific project details required include contract/task order number, project title, prime firm, start date, and completion date.

• Proof of Knowledge (Criterion 5): Clarified that Criterion 5 (Knowledge of Locality) is not more important than other criteria. Firms without direct VA project experience can demonstrate understanding of local conditions through research and by including specific knowledge of local conditions, project site features, construction methods, local firms, labor availability, and local laws/regulations.

• Reference Evaluations: The government is prepared to review evaluations, which may include additional performance-related information from various sources. Firms are encouraged to reach out to their references for their own requests of evaluation.

• Capacity (Criterion 3): The period of performance for the draft schedule has been updated from 264 calendar days to 285 calendar days.

• Solicitation page count clarification.

• Criterion 4 (Past Performance) details.

• Criterion 5 (Knowledge of Locality) details.

• Criterion 3 (Capacity) period of performance.

• The due date for SF 330 Parts I and II (and attachments) remains May 30, 2025, at 10:00 am Eastern Daylight Time.

• Offerors must acknowledge receipt of this amendment. A signed copy of this amendment should be included in the SF330 Submission Package.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) and Cover Letter intended to be completed by a customer of a firm responding to Solicitation SF 330 for Project 558-25-151, "Replace and Upgrade Emergency Power Systems, Equipment, And Components" at the Durham VA Medical Center. The purpose is to solicit feedback on the firm's past performance.

• Transmittal Letter: Provides context for the questionnaire, identifies the solicitation and project, and instructs the recipient on how to complete and return the questionnaire.
• A-E Firm to be Evaluated: Fields for the firm's name, address, DUNS number, project title, description of the project, and the firm's responsibilities.
• Evaluator Information: Fields for the evaluator's company, address, name, title, and contact information.
• Performance Information: A rating matrix with definitions for evaluating performance across various factors, including Design Services, Follow-On Construction Support Services, LEED, BIM, and Owner's Representative. It also includes overall ratings for cost control, management, and technical/quality performance, and asks if the firm would be used again.
• Narrative Summary: A section for detailed comments regarding performance.

This document is crucial for potential bidders responding to the SF 330 solicitation. Bidders must identify customers who can complete this questionnaire to provide past performance feedback. The questionnaire outlines the specific criteria the government will use to evaluate past performance, allowing bidders to understand what aspects of their previous work are most important to the agency and to prepare their references accordingly. The deadline for returning the completed questionnaire is Friday, May 23, 2025, by 1:00 PM EDT. Responses should be sent directly to the contracting team via email.

Form / Attachment / Pricing Sheet

This document is Standard Form 330 (SF 330), "Architect-Engineer Qualifications." It is used by federal agencies to obtain information from architect-engineer (A-E) firms regarding their professional qualifications for A-E contracts. Federal agencies use this form to select firms based on demonstrated competence and professional qualifications, as required by statute and the Federal Acquisition Regulation (FAR).

Part I - Contract-Specific Qualifications:

• Section A: Contract Information: Details about the specific contract, including title, location, public notice date, and solicitation/project number.
• Section B: Architect-Engineer Point of Contact: Contact information for the prime contractor or joint venture representative.
• Section C: Proposed Team: Information on the prime contractor and key subcontractors, including firm name, address, and role.
• Section D: Organizational Chart: A visual representation of the proposed team structure.
• Section E: Resumes of Key Personnel: Detailed qualifications, experience, education, registration, and relevant projects for key individuals.
• Section F: Example Projects: Descriptions of projects that best illustrate the proposed team's capabilities, including project owner, scope, and relevance to the contract.
• Section G: Key Personnel Participation: A matrix showing which key personnel worked on the example projects listed in Section F.
• Section H: Additional Information: Space for any agency-requested information not covered elsewhere.
• Section I: Authorized Representative: Signature and date of the authorized representative.

Part II - General Qualifications:

• Used for general qualifications of a firm or a specific branch office.
• Includes firm details, ownership, small business status, employee disciplines, firm experience and revenue, and annual professional services revenues.

This form is essential for any A-E firm seeking to bid on federal contracts requiring architectural or engineering services. It outlines the comprehensive information required to demonstrate a firm's qualifications, team capabilities, and past performance. Bidders must carefully complete all relevant sections to be considered for selection.

Solicitation / RFP / RFQ

This solicitation is for Architect & Engineer (A-E) services to develop complete construction documents for the "Replace and Upgrade Emergency Power Systems, Equipment, And Components" project at the Durham VA Medical Center. The project aims to improve the environment of care by ensuring a reliable emergency power system for critical departments and HVAC equipment, supporting VA's 96-hour requirement.

• Develop design narrative, drawings, specifications, and cost estimates at 30%, 60%, 90%, and final stages.

• Determine capacity of existing generators and recommend upgrades or replacements.

• Provide emergency power to critical areas including Sterile Processing Service (SPS), Operating Room (OR) HVAC, Emergency Department (ED) HVAC, Laboratory HVAC, Morgue HVAC, MRI, CT, and Garage B.

• Ensure designs meet NFPA, NEC, NEMA, EISA 2007, UL, ICC, VA Design Guides, Federal, State, Local regulations, and JCAHO standards.

• Design new construction to be at least 30% below ASHRAE Standard 90.1-2010 energy consumption, if life-cycle cost-effective.

• Provide construction period services including site visits, submittal/RFI review, change order support, and monthly inspections/meetings.

• Contract Type: Architect & Engineer (A-E) contract.

• Projected Award Date (A-E): On or before September 30, 2025.

• Projected Construction Magnitude: $2,000,000 to $5,000,000.

• Period of Performance: Design completion (285 days), Procurement (180 days), Construction (730 days). Total contract period: 1,195 days.

• Submission Format: Electronic SF 330 (Parts I and II) via email.

• Submission Deadline: May 30, 2025, 10:00 a.m. Eastern Time.

• Vendor Questions Deadline: May 16, 2025, 10:00 a.m. Eastern Time.

• Evaluation Criteria (Descending Order): Specialized Experience & Technical Competence, Professional Qualifications, Capacity, Past Performance, Knowledge of Locality, Construction Period Services.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Firms must demonstrate compliance with Limitations on Subcontracting (FAR 52.219-14, VAAR 852.219-73, 852.219-75).

• NAICS Code: 541330 (Engineering Services), Size Standard: $25.5 million.

• Facility record drawings and AutoCAD files will be provided but must be field-verified by the AE.