C1DZ--620-27-103 Replace Building 16 Roof PH1

Solicitation / RFP / RFQ

This is a Sources Sought announcement, not a Request for Proposal, seeking qualified Architect-Engineering (AE) firms for Project 620-27-103, "B16 Roof Phase I," at the Montrose VAMC. The project involves planning, design, and construction management for the replacement of Building 16's roof in phases. The government will not reimburse costs for responding to this announcement.

• Design of permanent, fixed fall arrest anchor points integrated with the building structure.

• Assessment and design for modification, replacement, or new installation of the existing lightning protection system.

• Coordination with the State Historical Preservation Office and adherence to the National Environmental Policy Act.

• Preparation of Schematics, Design Development, Construction Documents, Technical Specifications, Cost Estimates, and As-Built Documentation.

• Design services for potential asbestos abatement.

• Construction Period Services, including site visits, review of RFIs and submittals, construction inspections, and change order support.

• Contract Type: Firm Fixed Price.

• Estimated Construction Cost Range: $250,000 - $500,000.

• Design Completion Period: 180 calendar days from Notice to Proceed.

• Anticipated Award Date: On or before July 1, 2026.

• Submission: Electronic SF 330 (Parts I and II) via email to dany.humphreys2@va.gov by April 10, 2026, 5 PM EST. Submissions are limited to 50 pages (excluding PPQ/CPARS) and 10MB per email. Multiple emails must be numbered.

• Required Information: Cover Page (Solicitation/Project Number/Title), Table of Contents, State Registration for lead designers, SDVOSB/VOSB certification, DUNS, Cage Code, Tax ID, POC email/phone.

• Evaluation Criteria: Professional qualifications, specialized experience, capacity, past performance, claims record, location, reputation, personnel experience, and relevant VA design experience.

• NAICS Code: 541330 (Architectural and Engineering Services), Small Business Size Standard: $26 Million.

• Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Requirement: Firms must be registered in SAM.gov with a UEI and verified/certified as SDVOSB in the Veterans Small Business Certification portal at the time of submission.

• Subcontracting: Firms must indicate the percentage of work performed by their employees and any subcontractors, identifying their business type (SDVOSB, VOSB, 8(a), small, large, etc.). Failure to comply will result in a nonresponsive submittal.

• This procurement is in accordance with the Brooks Act (FAR Subpart 36.6).

• VAAR clauses 852.219-75 and 852.219-73 apply.

• Total cost of design production and delivery shall not exceed 6% of the estimated construction cost.

• FAR Clause 52.236-22 (c) - Design Within Funding Limitation will be applicable.

• Firms must provide a survey for possible asbestos hazards by a NYS licensed Certified Industrial Hygienist (CIH).

Statement of Work (SOW) / Performance Work Statement (PWS)

This document, Supplement B to SF 252, defines the minimum requirements for completion of each phase of the design project for the "Replace Building 16 Roof - Phase 1" at VA HVHCS - FDR, Montrose, NY. It applies to patient/administration area renovation and involves multiple design disciplines.

The project will encompass design in the following areas:

• Architectural
• Electrical
• Structural
• Life Safety & Fire Protection
• Landscape Architecture
• Sanitary Systems
• Asbestos Abatement
• Lead Abatement
• Critical Path Method (CPM)
• Value Engineering
• Estimating
• Barrier Free Design

Primary design requirements include proficiency in Architectural and Electrical design, with secondary expertise in related systems. All designs must comply with applicable VA standards and Federal Codes, including NFPA, and promote energy conservation incorporating LEED standards and ASHRAE Code.

The A/E Firm is required to submit detailed schedules, conform to specific design criteria, specification formats (MF 04), and drawing development standards. Regular review meetings (Technical Discipline Review - TDR) are scheduled at the end of each design phase. The firm must submit documents for review seven (7) calendar days prior to each TDR meeting and provide meeting minutes within five (5) calendar days.

Not explicitly stated in the provided pages, but the project is located at VA HVHCS - FDR, Montrose, NY.

• Compliance with VA standards, Federal Codes, NFPA, LEED, and ASHRAE Code.
• Energy conservation measures.
• Detailed submission of drawings, specifications, and cost estimates at various stages (Preliminary, 65% Working Drawings, 95% Working Drawings, 100% Working Drawings).
• Specific requirements for Asbestos/PCB Abatement and Lead Abatement, including exposure assessment reports and detailed cost estimates.
• Construction cost estimates to be in RS Means format.
• Adherence to specific submission formats (e.g., AutoCAD, PDF, Microsoft Word, Microsoft Excel).
• Site visits for pre-construction, intermediate, and final inspections.
• Preparation of record drawings.

Form / Attachment / Pricing Sheet

This document is an "As Built" drawing of the attic for Building 16, specifically related to the "Replace Building 16 Roof Phase 1" project. It provides detailed architectural and structural information about the existing attic conditions.

• Floor plan view of the attic space.
• Structural framing details, including joists, beams, and supports.
• Locations of existing penetrations or openings.
• Grid lines and reference points for layout.

This "As Built" drawing is crucial for bidders to understand the current state of the attic and roof structure. It will inform their assessment of the scope of work required for roof replacement, identify potential challenges, and assist in developing accurate proposals and cost estimates for the "Replace Building 16 Roof Phase 1" opportunity.

Form / Attachment / Pricing Sheet

This document is an "As Built" roof plan for Building 16, referenced as part of the "Replace Building 16 Roof Phase 1" project. It provides architectural details of the existing roof structure.

• Architectural drawing of the roof layout for Building 16.
• Includes dimensions such as 101'-2" and 37'-5".
• Shows existing roof features and potential areas of interest for the replacement project.
• Dated 05-26-2022.

This "As Built" plan is crucial for bidders to understand the current state of Building 16's roof. It provides the necessary architectural context for developing accurate proposals and understanding the scope of work for roof replacement.

Solicitation / RFP / RFQ

This solicitation is for the "620-27-103 Replace Building 16 Roof PH1" project at the Department of Veterans Affairs, Hudson Valley Healthcare System in Montrose, NY. The project involves replacing the roof of Building 16, Phase 1.

• Replacement of the roof for Building 16, Phase 1.

• Several "As Built" documents related to the roof, attic, and ground floor of Building 16 are attached, likely providing critical details for the scope of work.

• Supplement B is also attached, which may contain additional specifications or modifications.

• The specific contract type, period of performance, and estimated value are not detailed in this summary information.

• Response Date/Time: April 10, 2026, 17:00 Eastern Time, New York, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 2, Hudson Valley Healthcare System, 2094 Albany Post Road, Montrose, NY 10548.

• Point of Contact: Dany Humphreys (Dany.Humphreys2@va.gov).

• Evaluation criteria are not specified in the provided text.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 541330 (Engineering Services).

• Product Service Code: C1DZ.

• The primary document referenced is "Sources Sought 620-27-103 B16 Roof Phase I."

• Multiple "As Built" documents and a supplement are provided as attachments, which are crucial for understanding the existing conditions and project scope.

Form / Attachment / Pricing Sheet

This document is a floor plan, likely an attachment to a solicitation or SOW, detailing the layout of a building. It provides room numbers, names (e.g., "OFFICE," "LOUNGE," "WORKSHOP," "STORAGE"), and dimensions, which are crucial for understanding the scope of work related to renovations, repairs, or construction.

• Room designations and labels.
• Layout of interior spaces, including offices, common areas, workshops, and utility rooms.
• Scale indicators for measurements.

This floor plan is essential for bidders to visualize the existing conditions of the building. It will inform proposals related to:

• Estimating labor and material costs for construction or renovation.
• Understanding the scope of work for any proposed modifications.
• Planning site logistics and access.
• Identifying specific areas requiring attention based on the opportunity's requirements.