C213--Life Safety Statement of Conditions Survey

Quick Summary

The Department of Veterans Affairs (VA), specifically the Veterans Healthcare System of the Ozarks (VHSO), is seeking proposals for a Life Safety Statement of Conditions (SOC) Survey. This Presolicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside to ensure compliance with NFPA 101, NFPA 99, and Joint Commission standards at VHSO and affiliated locations. Offers are due March 27, 2026, at 10:00 AM CDT.

Scope of Work

The contractor will provide a complete Life Safety Assessment SOC. Key tasks include:

• Conducting physical on-site surveys of buildings at VHSO and Community Based Outpatient Clinics (CBOCs) to determine compliance with NFPA 101, VA Fire Protection Design Manual, and Joint Commission requirements.
• Reviewing and verifying occupancy classifications, fire/smoke barriers, dampers, exit access, egress paths, travel distances, electrical closets, transformer rooms, exit stairways, signage, and fire extinguisher locations.
• Documenting deviations with pictures and code references.
• Reviewing and assisting in updating electronic Joint Commission data.
• Providing updated SOC drawings in electronic format (AutoCAD and PDF).
• Constructing an SOC binder including qualifications, building descriptions, life safety assessments, floor plan drawings, and a preliminary Plan for Improvement (PFI).
• Providing support via a unique log-in Data Innovations Customer Web Portal.
• Conducting an exit conference with VHSO leadership, Safety Office, and Engineering staff.

Period & Place of Performance

The Period of Performance is 120 calendar days. Work must be completed between 0800 and 1700 hours, Monday through Friday, excluding Federal holidays. Locations include:

• Veterans Healthcare Systems of the Ozarks (VHSO), Fayetteville, AR.
• Community Based Outpatient Clinics (CBOCs) in Fort Smith, AR; Branson, MO; Joplin, MO; Jay, OK; Ozark, AR.
• Other affiliated locations in Fayetteville, AR.

Contract Details

• Contract Type: Firm-Fixed-Price Requirements Contract.
• Estimated Value: Block 9 indicates a potential value of $25.5 Million.
• NAICS Code: 541330 (Engineering Services).
• Set-Aside: This is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offerors must be certified in the SBA database at the time of offer and award.
• Special Requirements: The Fire Protection Engineer must have at least 5 years of experience performing Fire Life Safety Assessments, including at least 3 hospital assessments. Assigned surveyors need 5 years of fire protection engineering experience in evaluating complex healthcare facilities. Subcontracting limitations apply (50% for services).

Submission & Evaluation

• Questions Due: All questions must be emailed to marcus.gasper@va.gov by March 12, 2026, 10:00 AM CST.
• Offer Due Date: March 27, 2026, 10:00 AM CDT.
• Submission: Technical certifications proving capabilities must be submitted with bid documentation.
• Evaluation Factors: Technical Certifications, Past Performance, and Price. Technical and Past Performance are of equal weight and combined are equal to Price.

Contact Information

• Primary Contact: Andrew T Misfeldt, Contract Specialist
• Email for Questions: marcus.gasper@va.gov
• Phone: (479) 443-4301 ext 66194