C223--Durham AE SATOC for HVAC (AHU 5 & 25, AHU 65, Aux Chillers)

Solicitation / RFP / RFQ

This document is a solicitation for a "Durham AE SATOC for HVAC (AHU 5 & 25, AHU 65, Aux Chillers)". The contracting office is Network Contracting Office 6, located in Hampton, VA (ZIP Code 23667).

While specific technical requirements are not detailed in the provided text, the subject line indicates the work will involve HVAC systems, specifically AHU 5 & 25, AHU 65, and Aux Chillers.

• Solicitation Number: 36C24626R0008
• Product Service Code: C223
• NAICS Code: 541330 (Engineering Services)
• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 6, 100 Emancipation Drive, Hampton VA 23667

No specific submission instructions, evaluation criteria, or deadlines are provided in this excerpt.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• The document is an archived notice, indicating it is past the award date.

• Award Information provided: Award Number 36C24626D0053, Award Date 04-03-2026, Awardee SPEES LLC, Award Amount $0.00. This suggests the solicitation has been awarded.

Presolicitation Notice

This document is a presolicitation notice for Architect-Engineering (A-E) design services for the replacement of Air Handling Units (AHUs) and Auxiliary Chillers at the Durham VA Medical Center (VAMC) in Durham, NC. The requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Part Ia - Preparation of Existing Conditions and Conceptual Design – Investigative Services: Includes site investigation for architectural, mechanical, electrical, and environmental hazards, physical surveys, and review of record drawings.

• Part Ib - Preparation of Contract Drawings and Specifications – Design Development: Involves designing and producing construction documents, submittals, and final construction bid documents. The design must be energy and water efficient, environmentally conscious, functional, durable, and universally accessible.

• Part II – Construction Period Services: Requires review of submittals, shop drawings, RFIs, and change order proposals; providing recommendations on contractor qualifications; and preparing record drawings.

• Part III – Construction Period Site Visits: Includes site visits for design changes, participation in acceptance inspections, attending pre-bid and pre-construction conferences, and a minimum number of negotiated site visits during construction.

• Contract Type: Single Award Task Order Contract (SATOC).

• Period of Performance: Expected to be five years.

• Estimated Magnitude: $5,000,000.00 to $10,000,000.00.

• NAICS Code: 541330 (Engineering Services).

• Small Business Size Standard: $25.5 Million.

• Design Costs: Architect or engineer services must not exceed 6% of the estimated construction cost.

• SF330 Submission: Required for this presolicitation notice. Due by January 12, 2026, 8:00 AM EST.

• Evaluation Criteria: Six criteria will be used, with the first five being most important in descending order: (1) Professional qualifications, (2) Specialized experience and technical competence (especially in medical facilities), (3) Capacity to accomplish work, (4) Past performance, (5) Construction period services experience, and (6) Location.

• Set-Aside: 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Verification: Offerors must be verified by the Small Business Administration (SBA) and listed on the SBA's Veteran Small Business Certification (VetCert) database.

• This is a presolicitation notice, not a request for proposal. A solicitation package will be issued after SF330 evaluation.

• Electronic submissions are required, with specific format guidelines provided.

• Limitations on subcontracting apply, with specific percentages for services and construction.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for an Architect-Engineering (A-E) design contract to provide services for the replacement of Air Handling Units (AHUs) and Auxiliary Chillers at the Durham VA Medical Center. The requirement is a 100% Set-Aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Design Services: Professional A-E services for the replacement of AHUs (numbers 5, 25, & 65) and four (4) existing Auxiliary Chillers.

• Investigative Services (Part Ia): Preparation of existing conditions and conceptual design, including site investigations (architectural, mechanical, electrical, environmental hazards like ACM), review of existing building conditions, and development of conceptual options and construction strategies to minimize impact on operations.

• Design Development (Part Ib): Preparation of construction bid documents, including contract drawings and specifications, ensuring designs are durable, energy-efficient, environmentally conscious, functional, and compliant with codes.

• Construction Period Services (Part II): Review of submittals, shop drawings, RFIs, and change order proposals; providing clarifications; assisting in technical evaluations; and preparing record drawings.

• Commissioning: Serve as the commissioning agent for all affected systems, including testing, inspection, and reporting.

• Site Visits (Part III): Respond to VA requests for site visits within an 8-hour period during construction, including participation in partial/final acceptance inspections.

• Contract Type: Single Award Task Order Contract (SATOC) is intended.

• Period of Performance: Expected to have a five-year period of performance.

• Estimated Construction Cost: Anticipated magnitude of construction is between $5,000,000.00 and $10,000,000.00.

• Design Costs: Total cost of A-E services must not exceed 6% of the estimated construction cost.

• Submission: Interested firms must submit current SF330, Parts I and II, to Keith.hunter@va.gov.

• SF330 Deadline: January 12, 2026, 8:00 AM EST.

• SF330 Page Limit: Maximum of 30 total pages.

• Evaluation Criteria:

  1. Professional qualifications
  2. Specialized experience and technical competence (especially in medical facilities)
  3. Capacity to accomplish work in required time
  4. Past performance
  5. Experience in construction period services
  6. Location and knowledge of the locality (tiebreaker)

• Set-Aside: 100% Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• Verification: Offerors must be verified by the Small Business Administration (SBA) and listed on the SBA's Veteran Small Business Certification (VetCert) database at the time of submission and award.

• This announcement is a Pre-Solicitation Notice; no solicitation package will be issued until after SF330 evaluation.

• Electronic submissions are required via email, with specific formatting instructions.

• Microsoft Project will be used for scheduling and management.

Form / Attachment / Pricing Sheet

This document is a "FSS Past Performance Questionnaire" designed to collect feedback on a firm's performance for a specific project. It is intended to be completed by an agency or firm providing feedback on a contractor.

• Information about the Project: Includes fields for Project Name, Period of Performance, Contract Award Date, Awarded Value, Contract Type, Contract Completion Date, and Current Contract Dollar Value.
• Information about the Assessor: Includes fields for the Name of the Assessing Official, their Email, Phone Number, and their Association with the Firm Being Rated.
• Performance Assessment Areas: A table to assess performance across categories including Quality of Product or Service, Schedule, Cost Control, Business Relations, Management of Key Personnel, Reliability, Customer Support, and Overall Performance. Each category can be rated on a scale from Unsatisfactory to Exceptional, or N/A.
• Other Areas: Space for additional areas of assessment.
• Additional Comments: A section for open-ended comments.

This questionnaire is relevant to bidders as it indicates that past performance is a factor being considered for this opportunity. Bidders should understand that feedback collected through such questionnaires may influence evaluation outcomes. It also provides insight into the types of performance metrics the government values.

Form / Attachment / Pricing Sheet

This document, "Attachment B- Criterion 2 Format.xlsx", is an Excel spreadsheet intended to provide a specific format for bidders to present information related to "Criterion 2" of the opportunity. It likely serves as a template for submitting detailed responses or data points required for evaluation under this criterion.

The spreadsheet contains columns labeled 'PROJECT A' through 'PROJECT F', and rows labeled 'NAME 1' through 'NAME 10'. The specific content or data expected within these cells is not detailed in the provided text, but it suggests a structured format for organizing project-related information or names.

Bidders must use this attachment to format their submission for "Criterion 2". Failure to adhere to this specified format may impact the evaluation of their proposal. It is crucial for bidders to understand what information is expected in each cell to accurately and completely address the requirements of Criterion 2.