R--CA-SACRAMENTO NWR HQ RETRO-COMMISSIONING

Amendment / Modification

This amendment modifies the solicitation as follows:

• Extends the solicitation period until 1:00 PM Central Time on 5/1/2026.

• Includes the RFI Q&A Attachment.

• Updates Item 00010 (Retro Commissioning Inspection) to reflect the SOW and a Period of Performance from 05/01/2026 to 06/30/2026.

• Updates Item 00020 (minor repairs or follow-on services) to reflect a Period of Performance from 04/30/2026 to 06/30/2026.

• Solicitation period

• RFI Q&A Attachment

• Item 00010 (Retro Commissioning Inspection)

• Item 00020 (minor repairs or follow-on services)

• The deadline for submitting offers has been extended to 5/1/2026 at 1:00 PM Central Time.

• Offers must be submitted via email to Tanner Frank at Tanner_Frank@IOS.DOI.gov. Telephone calls are not accepted.

• A site visit can be scheduled upon request by RSVPing to Sharon Vaughn at Sharon_vaughn@fws.gov. Current System Plans and Building Drawings will be provided during the site visit.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the 140FS126Q0050 RFI.

• RFI 1 (Lead Commissioning Agent Qualifications): Acceptable alternatives include 25+ years HVAC/BAS background, documented 5+ years of hands-on maintenance/repair experience, a BS/MS in Mechanical Engineering plus 5+ years of experience, or "significant" commissioning experience defined as at least 5 years.
• RFI 2 (Onsite Controls Technician & Metasys Access): There is no dedicated controls technician available onsite. However, the existing staff has login access for Metasys configuration and trending.
• RFI 3 (2-Point Calibration for Thermistors): Slope/intercept calibration is not meaningful for thermistors due to their non-linear nature. Verification should focus on readings falling within an acceptable error band, with offset adjustments as needed. RTDs or linear transmitters may use slope/intercept where applicable.
• RFI 4 (Maintenance Tasks vs. Retro-Commissioning): Item 8.2 refers to site visits for contract completion and does NOT require general maintenance. Retro-commissioning checklists are expected, but performing general maintenance tasks is not.

These clarifications provide specific details on qualifications, technical requirements, and the scope of work, which may influence how bidders prepare their proposals.

Amendment / Modification

• The solicitation period has been extended.

• The new deadline for submitting offers is April 15, 2026, at 1:00 PM Central Time.

• The deadline for receipt of offers has been changed.

• The deadline for proposal submission has been extended to April 15, 2026, at 1:00 PM Central Time.

• Offers must be submitted via email to Tanner Frank at Tanner.Frank@IOS.DOI.gov.

• Telephone calls are not accepted.

• Information regarding a site visit is provided. Current System Plans and Building Drawings can be obtained during a site visit. Site visits can be scheduled upon request by RSVPing to Sharon Vaughn at Sharon.vaughn@fws.gov. The site visit location is Sacramento NWR Visitor Center, 752 County Road 99W, Willows, CA 95988.

Solicitation / RFP / RFQ

This is a solicitation for commercial supplies/services for Retro-Commissioning Services at the Sacramento NWR Offices/Visitor Center. The goal is to improve the energy efficiency and reduce operational costs of the building.

• Task 1: Current Conditions Assessment: Review existing systems and documentation, document baseline operating conditions, and include an unoccupied mode observation. Deliverables include meeting notes, a draft, and a final assessment report.

• Task 2: Develop Retro-Commissioning Plan: Create a plan for testing and reporting, including equipment/systems to be included, calibration details, maintenance checks, diagnostic monitoring, functional tests, and an implementation schedule. Deliverables include a draft and final Rx Plan.

• Task 3: Perform Calibration and Maintenance Checks: Implement diagnostic monitoring, perform functional tests, optimize control systems, and identify operational/maintenance enhancements. Deliverables include meeting notes, daily reports, test reports, and a list of improvement opportunities.

• Task 4: Retro-Commissioning Final Report and Recommendations: Compile a comprehensive report including an executive summary, project background, activities conducted, identified improvements with cost/energy impact estimates, and current system operation sequences. Deliverables include a draft and final Rx report, and proposed updates to the Owner's and Maintenance Manual.

• Contract Type: Firm-Fixed Price Contract with work order hourly rates.

• Period of Performance: 90 days from Notice-To-Proceed.

• Estimated Value: Not explicitly stated, but NAICS code 541330 (Engineering Services) and PSC R425 (Engineering and Technical Services) are provided.

• Submission Method: All offers must be submitted via email to Tanner_Frank@IOS.DOI.gov. Telephone calls are not accepted.

• Key Deadlines:

  • Request for Information (RFI) Due: 3/20/2026, 1 PM Central Time
  • Quotes Due: 3/26/2026, 1:00 PM Central Time
  • Delivery: 04/30/2026

• Evaluation Criteria: Award will be based on best value, considering price and other factors, including:

  • Factor 1: Technical Approach: Soundness, compliance, and understanding of requirements.
  • Factor 2: Project Schedule: Scheduling capabilities, delay handling, and resource management.
  • Factor 3: Relevant Experience: Description of similar projects completed in the past five years.
  • Factor 4: Past Performance: Information on team's past performance on similar services.

• This acquisition is unrestricted.

• Offerors must have an active SAM.gov registration with no listed exceptions.

• Prospective subcontractors must provide required information upon request; failure to do so may result in the quote being considered non-responsible.

• A site visit can be scheduled upon request; RSVP to Sharon Vaughn at Sharon_vaughn@fws.gov.

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular.

• The SF-1449 form and any amendments must be completed, along with a filled-out Bid Schedule and Unique Entity ID from SAM.gov.

Solicitation / RFP / RFQ

This is a solicitation for commercial supplies/services prepared in accordance with FAR Part 12 and award will be pursuant to FAR Part 13. The government is procuring Retro Commissioning Service (Item 00010) and minor as-needed follow-on services (Item 00020), subject to the availability of funds.

• Retro Commissioning Service IAW SOW.

• Minor as-needed follow-on services.

• Offerors must have an Active SAM (System for Award Management) Registration with no listed exception.

• If sub-contractors will perform, the prime contractor must provide subcontractor information upon request (company name, supervisor name, contact information, email, and telephone number).

• This is a Firm-Fixed Price Contract.

• The North American Industry Classification Standard (NAICS) code is 541330 (Engineering Services).

• The Product Service Code (PSC) is R425 (Engineering and Technical Services).

• Offers must be submitted via email to Tanner_Frank@IOS.DOI.gov.

• Telephone calls are not accepted for offers.

• Quotes Due: March 26, 2026, 1:00 PM Central Time.

• Delivery Date: April 30, 2026.

• Basis of award is best value, determined by consideration of price and other factors.

• This acquisition is UNRESTRICTED.

• All responsible small business sources may submit a quote.

• Please read the entire Request for Quotation (RFQ) and all attachments prior to submitting a quote.

• Site visits can be scheduled upon request. Interested parties must RSVP to Sharon_vaughn@fws.gov.

• Requests for Information (RFIs) will be accepted until March 20, 2026, 1:00 PM Central Time via email to Tanner_Frank@IOS.DOI.gov.

• Anticipated Exercise Date for Option Line Item is 10.