Cable Pulley

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures under FAR Part 13. The Portsmouth Naval Shipyard is seeking responses from qualified sources for the provision of cable pulleys. This announcement constitutes the only solicitation; no written solicitation will be issued, and paper copies are not available. The requirement is being processed as a 100% Small Business Set-Aside.

• Provision of cable pulleys.

• Vendors must list the country of origin for each line item.

• Freight costs must be included in pricing.

• Offerors must complete and include provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019.

• Small business joint venture offerors must submit specific representations.

• Not explicitly stated, but implied to be a contract for commercial items.

• Quotes must be e-mailed to gary.1.chandler@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL.

• Quotes must use the RFQ Form attachment for pricing.

• Evaluation will be based on the Lowest Price Technically Acceptable (LPTA) criteria.

• This requirement is to be evaluated as "All or None".

• A reverse auction may be held.

• The solicitation closes at 10:00 AM EST on February 3rd, 2026.

• 100% Small Business Set-Aside.

• Contractors will be screened for responsibility in accordance with FAR 9.104.

• Offerors must be registered in the System for Award Management (SAM).

• If not the manufacturer, the Manufacturer’s Name, Location, and Business Size must be provided.

• The FSC Code is 3020 and the NAICS code is 332999 with a Small Business Standard of 750 employees.

• Place of Manufacture / Country of Origin is required.

• Payment terms are Net 30 Days AFTER acceptance of material.

• A significant number of FAR, DFARS, DLAD, and Local clauses and provisions are incorporated by reference or included, covering various aspects from representations and certifications to delivery and inspection. Offerors are responsible for reviewing all applicable clauses.

Other / Unclassified

This document contains various Defense Logistics Agency (DLA) clauses and procurement notes, along with local clauses specific to DLA. It outlines procedural requirements, contractual terms, and specific instructions for contractors.

This document is highly relevant for bidders as it details critical operational and compliance requirements. Key areas include:

• Dispute Resolution: Clause 52.233-9001 emphasizes negotiation and Alternative Dispute Resolution (ADR) for resolving disputes, with specific procedures for rejecting ADR.
• Item Management: Clauses C01 and C02 address procedures for superseded part numbers and manufacturing phase-outs, requiring immediate notification to the contracting officer and potentially DLA DMSMS.
• Supply Chain Traceability: Clause C03 mandates contractors to retain and provide documented evidence of the supply chain for items, ensuring authenticity and conformity to technical requirements.
• Government Surplus Property: Clause C04 outlines detailed representations and documentation required for offers of unused former Government surplus property, including its condition, origin, and any modifications.
• Packaging and Marking: Clauses C14, YM3 D2, YM3 D4, and YM3 D8 specify requirements for correcting nonconforming packaging/marking, marking shipments (MIL-STD-129 and ASTM-D-3951), preparation for delivery of commercially packaged items, and prohibited packing materials (asbestos, excelsior, yellow wrapping, loose fill polystyrene for shipboard use).
• Shipping and Logistics: Clause C20 introduces the Vendor Shipment Module (VSM) for obtaining shipping addresses, labels, and documentation, and outlines procedures for contracts administered by DLA and DCMA.
• Product Verification Testing (PVT): Clause E05 details the process for PVT, which may be invoked by the contracting officer, requiring specific sample submission and notification before shipment.
• Part Numbered Items: Clause L04 provides detailed guidance on offering exact, alternate, superseding, or previously-approved part-numbered items, including required documentation for traceability and authorization.
• Award and Payment: Clause L01 describes electronic award transmission methods, and YM3 A1 provides contact information for the Contracting Officer and payment inquiries via DFAS.
• Other Clauses: Includes provisions on reverse auctions (L09), additive manufacturing (L31), evaluation factors for surplus property (M05), agency protests (L06), mercury control (YM3 C500), specification changes (YM3 C528), consignment instructions (YM3 F500), and single award considerations (YM3 M8).

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the procurement of Cable Pulleys. The government is seeking delivered prices (FOB Destination) for specific cable pulley part numbers.

• Procurement of 5 units each of 24 different Cable Pulley part numbers (P/N RE-D102126-1 through RE-D102126-11, RE-D102128, RE-D102118, RE-D49481-1 through RE-D49481-5, RE-C102119-1 through RE-C102119-4, and RE-C49495-1 through RE-C49495-2).

• All items must be manufactured in accordance with specified drawings and revisions (e.g., DWG RE-D102126 REV E, DWG RE-D49481 REV-H, DWG RE-C102120 IS PER REV-E, DWG RE-C102119 REV F, DWG RE-C49495 REV-G/H).

• If drawings are required, a completed security form and approved DD2345 must be submitted.

• Shipping/Freight costs must be included in the unit price.

• Set Aside: SMALL BUSINESS

• FSC/NAICS: 3020/333999

• Size Standard: 750

• FAR Part(s): 13 or 13.5

• Payment Terms: Net 30 AFTER inspection and acceptance. Discount terms are to be specified.

• Inspection: Final Inspection at Destination or Origin, with specific QA terms (QA1, QA2, QA3, QA4) and inspection times (7-day for QA-4, 45-day for QA-2 and QA-3).

• Buy American Act provisions apply.

• Quote Due: February 3, 2026, 10:00 AM EST.

• Quotes must be submitted via email to Gary.1.Chandler@DLA.Mil and CC: DLA-KME-QUOTATIONS@DLA.MIL.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Government Required Delivery Date (RDD): April 15, 2026. Offers not meeting or exceeding RDD may be considered non-responsive, and award may be made to the LPTA offeror with the soonest delivery.

• Quotation Valid For: Number of days to be specified by the vendor.

• Required Representations: Offerors must be registered and active in SAM.gov. Specific representations regarding telecommunications equipment (FAR 52.204-26, 52.204-24, 252.204-7016, 52.204-25, 252.204-7018) must be completed. Failure to provide may result in the submission not being considered for award.

• Supplier Performance Risk System (SPRS) will be used in the evaluation.

• Small Business set-aside.

• Offerors must be registered and active in SAM.gov.

• This is not an order.

• FOB Destination pricing is requested.

• Delivery to Portsmouth Naval Shipyard, Kittery, Maine.

• If a GSA item, GSA Contract Number must be provided.

• If a Price Listed item, a copy of the price list must be included.

Form / Attachment / Pricing Sheet

This document is a security agreement required for the protection of Naval Nuclear Propulsion Information (NNPI). It outlines the stipulations for handling sensitive specifications and documents provided as part of RFQ SPMYM326Q4025.

• Acknowledgment of receipt of sensitive specifications/documents.
• Agreement to use information solely for preparing quotations or processing orders.
• Prohibition of transmission outside the company or to foreign nationals.
• Requirement for secure storage and restricted access.
• Prohibition of copying unless permitted by the Contracting Officer.
• Requirement to return all documents in their entirety upon contract completion.
• Includes fields for signature, typed name & title, company name, address, and city/state/zip code.
• References DD Form 2345 as an enclosure.

Bidders must understand and agree to these terms to handle sensitive NNPI. Compliance is mandatory for participation in the RFQ and subsequent contract performance. Failure to comply may have significant consequences.