Café Furniture – Delivery & Installation

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) seeks quotes for the supply, delivery, and installation of café furniture, including chairs, banquettes, and tables, for Fort Belvoir, VA. The requirement is a 100% Small Business Set-Aside under NAICS code 337127.

• Furniture:

  • 28 Armless upholstered dining chairs (solid wood/composite frame, dark neutral finish, dual-fabric upholstery).
  • 2 Freestanding banquette benches (~72 inches wide, upholstered, dual fabric coordinated with chairs).
  • 4 Round dining tables (36-inch diameter top, HPL or equivalent, dark finish, pedestal base in brushed brass/bronze/gold-tone).
  • 6 Square dining tables (42-inch square top, HPL or equivalent, dark finish, pedestal base in brushed brass/bronze/gold-tone).

• Delivery & Installation: Inside delivery to Ft. Belvoir Building 1456, assembly, placement, installation of table units, and debris removal.

• Technical: All furniture must be new, commercial-grade, suitable for high-traffic use, with consistent finishes. Manufacturer cut sheets, upholstery details, and tabletop/base finish details are required. Brand name items are acceptable if they meet or exceed salient characteristics.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: Delivery and installation to be completed within the vendor's proposed and approved timeframe.

• Submission Method: Electronic submission to jalen.a.jones11.civ@army.mil and nathan.b.bowers.civ@army.mil.

• Quote Due Date: Tuesday, June 23, 1200 CST.

• Questions Due: Thursday, June 18, 1500 CST.

• Evaluation Factors: Best value will be determined by a tradeoff between Technical Acceptability (most important), Price, and Delivery/Installation Schedule.

• Quote Format: Must include Vendor Pricing Schedule, Technical/Salient Characteristics Compliance (with cut sheets, upholstery/finish details), Proposed Delivery/Installation Schedule, Delivery/Installation Plan confirmation, and Warranty Information.

• Set-Aside: 100% Small Business Set-Aside (NAICS 337127, size standard 1,000 employees).

• Registration: Quoters must have a current and active SAM.gov registration reflecting small business status under NAICS 337127 at the time of quote submission.

• Reference Attachment 0001 – Statement of Work (SOW) for full details.

• Reference Attachment 0002 – Café layout rendering.

• Applicable clauses include FAR 52.212-1 through FAR 52.212-4, FAR 52.219-6, FAR 52.247-34, and DFARS payment clauses.

Form / Attachment / Pricing Sheet

This document is a rendering of a cafe layout. It visually depicts the proposed arrangement of furniture, vending machines, and serving areas within a cafe space.

• Dining tables and chairs
• Vending machines
• Serving counter with food display
• Booth seating
• Interior design elements (lighting, flooring, plants)

This visual aid helps bidders understand the physical space and potential layout considerations for any opportunity related to cafe operations, facility management, or interior design services. It provides context for the scale and style of the environment.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure commercial café/dining furniture and associated delivery and installation services for a refresh of a café space in Building 1456, Fort Belvoir, Virginia.

• Provide durable, commercial-grade dining furniture suitable for high-traffic use.

• Furniture must coordinate as a set with dual-fabric upholstery.

• Deliver, assemble, place according to layout, and clean the space.

• Specific items required:

  • Dining chairs (Qty 28)
  • Freestanding banquette benches (Qty 2)
  • Round table tops (Qty 4)
  • Square table tops (Qty 6)
  • Table bases (Qty 10)
  • Delivery & installation services (1 lot)

• Furniture must meet or exceed specified salient characteristics, including dual-fabric upholstery, commercial-grade construction, and specified finishes.

• Furniture must be new, commercial-grade, and meet or exceed salient characteristics.

• All packing materials and debris must be removed.

• The space must be left clean and ready for use.

• Any damaged items discovered at delivery or installation shall be replaced at no additional cost.

• Period of Performance: To be completed within the timeframe proposed by the vendor and approved upon receipt of order.

• Place of Performance: Building 1456, Fort Belvoir, VA (exact room/entrance and delivery window to be coordinated with the Government POC).

• Compliance with FAR 52.204-27 (Prohibition on a ByteDance Covered Application) and FAR 52.204-25 (Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment) is required, as applicable.

• Contractor shall comply with all applicable security regulations and access requirements as coordinated with the Government POC.