CAIMAN MAINTENANCE, REPAIR, AND REFURBISHMENT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of State (DOS), specifically the Bureau of Diplomatic Security (DS/PSP/DEAV), is conducting market research through a Request for Information (RFI) for Caiman helmet maintenance, repair, and refurbishment services. This RFI aims to identify businesses capable of supporting these requirements. Responses are due by February 16, 2026, at 2 PM Eastern Time.
Scope of Work
The government seeks information on contractors with expertise in Caiman helmet maintenance, repair, and refurbishment. Key requirements include ensuring refurbished helmets meet or exceed National Institute of Justice (NIJ) Standard 0106.01, and determining if helmets designated for destruction can be refurbished. Vendors should detail their refurbishment capabilities, inspection processes, and relevant certifications. The effort requires the ability to inspect helmets, perform refurbishment, and reset the warranty period of refurbished helmets to seven years. Deliverables may include a Project Plan, market research reports, test plans, test reports, and a final report with recommendations. Performance verification will occur at DS/PSP/DEAV facilities in Springfield, Virginia, while inspection and refurbishment will be at the contractor's site or approved laboratories.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought
- Anticipated Period of Performance: One year with four (4) one-year options (if a solicitation follows)
- Set-Aside: None specified (market research stage)
- Applicable NAICS: 315990 (Apparel Accessories and other Apparel Manufacturing)
- Product Service Code (PSC): J084 (Maintenance, Repair And Rebuilding Of Equipment: Clothing, Individual Equipment, And Insignia)
- Response Due: February 16, 2026, by 2 PM Eastern Time
- Published: January 27, 2026
Submission Requirements
Respondents must submit a capabilities statement and a narrative response addressing specific questions regarding SOO/PWS improvement, clarity, contract type recommendations, teaming capabilities, facility availability for testing, refurbishment capabilities, and pricing information. Submissions should include vendor name, GSA MAS contract details, business size, and point of contact. Responses are limited to 20 single-sided, double-spaced pages, in a searchable Microsoft Windows-compatible format (e.g., .doc, .pdf).
Submission & Contact
Email responses to Wanda Cruz (CruzWI@state.gov) with a copy to Richard Crum (CrumRB@state.gov).
Additional Notes
This RFI is for information and planning purposes only and does not constitute a solicitation or a promise to issue one. The Government will not reimburse any costs incurred in responding. Submissions become Government property. Clearly mark any proprietary information.