Caisson Wagon - DRAFT RPP - Review and Feedback Request

Solicitation / RFP / RFQ

This Request for Prototype Proposal (RPP) seeks proposals for the design and production of a new Caisson Wagon for The Old Guard (TOG) at Joint Base Fort Myer-Henderson Hall (JBMHH), Virginia. The objective is to develop a prototype that reduces physical impact on horses, simplifies logistics and maintenance, and retains the historic aesthetic of the original 1917 Caisson wagon. The government intends to award a prototype agreement and may pursue a non-competitive follow-on production agreement under Other Transaction Authority (OTA) 10 U.S.C. §4022.

• Design and engineer a caisson wagon prototype that decreases strain on horses, enhances durability, and supports ceremonial functions.

• Retain the historic aesthetic of the original caisson wagon.

• Utilize readily available, non-obsolete components for ease of repair and maintenance.

• Develop a prototype with modern engineering and design elements (e.g., suspension, braking, materials).

• Provide a comprehensive service manual for maintenance.

• Deliver a prototype for testing and evaluation.

• Prototype agreement award.

• Potential for a non-competitive follow-on production agreement for 6-8 additional wagons.

• Government will have "limited use rights" of the prototype design.

• Prototype Proposal Due Date: July 13, 2026, at 3:00 PM ET.

• Submission Method: Email to usarmy.jbsa.acc-micc.mbx.tsc-div1@army.mil (files limited to 25 MB, consider DoD SAFE for larger files). Contact AO 72 hours prior for large files.

• Evaluation Factors (in descending order of importance):

  1. Technical Approach (Design, Engineering, Material Selection, Problem Solving)
  2. Integrated Logistics and Sustainability Plan (Supply Chain, Maintainability, Service Manual, Warranty)
  3. Management, Programmatic, and Lifecycle Management Approach
  4. Past Performance
  5. Cost/Price
  6. Administrative Factor (Cover Letter)

• Award Basis: Best-value trade-off determination, with non-cost factors being significantly more important than price.

• Offerors must indicate if they qualify as a small business for NAICS Code 336999 (All Other Transportation Equipment Manufacturing) with a Business Size Standard of 1,000 employees.

• Refer to Attachment 001 for Caisson Wagon Salient Characteristics.

• Refer to Attachment 002 for Terms and Conditions.

• Proposals must be marked "Source Selection Information - Company Proprietary Data – Not For Public Release."

• Proposals must be valid for 60 days.

Form / Attachment / Pricing Sheet

This document outlines the salient characteristics for a prototype Caisson Wagon. It details the requirements for a new Caisson Wagon that blends historical aesthetics with modern functionality, focusing on durability, ease of maintenance, and enhanced comfort and safety for horses.

• Aesthetic: Must match the 1917 Caisson wagon design, appearing "durable," "robust," and "military," with specific brass adornments.
• Dimensions: Specific lengths, widths, and heights for the caisson, limber box, limber pole, and wheels are provided.
• Limber Design: Requires adjustable height settings (33"-47") to accommodate horses between 15.3hh – 17.3hh, with precise and easy adjustments. The limber must detach from the caisson for transport in a 24" enclosed trailer.
• Limber Seat: Must be secure, made of durable, easy-to-clean material, and designed for straightforward repairs.
• Spreader Bars: Two spreader bars must be included and easily connectable to the limber pole.
• Limber Pole: Must have a detachable, durable wrap or cover (e.g., leather) to prevent injury and reduce maintenance. Two poles may be offered (straight and bent).
• Limber Box: Requires a weather-resistant, sound-dampening storage space (min. 20 cu ft, 12" depth) that is secure when closed.
• Wheel Design: Wheels (55" tall, spoked, min. 3" wide) must be durable with a tread that dampens sound while maintaining historic appearance. One spare wheel per wagon is required.
• Horse Strain Reduction: Solutions are needed to reduce strain when the wagon is stationary (not visible) and when moving downhill (automatic or rider-engaged braking system).
• Casket Handling: Must include casket rollers, secure straps, a protective cover on the caisson box edge, and a holder for the stop clamp.
• Caisson Kickstand: A lockable kickstand is required for when the caisson is detached.
• Sign Hook: An inconspicuous hook for hanging a sign at the rear.
• Materials: Frame and structural components should be powder-coated high-grade metal. Overall weight not to exceed 2000 lbs.
• Performance: Must sustain 10 miles/day @ 10 mph on 10% grade hills and carry an 800lb casket.
• Maintenance: A written maintenance program for a minimum 40-year lifecycle is required. Hub maintenance should be approximately 1x per 6 months.
• Load Distribution: Specific requirements for load distribution on horses when stationary, moving forward, and moving downhill.
• Odometer: Must be included but not outwardly visible.
• Warranty: A five-year warranty is required.

This document provides detailed technical specifications and performance requirements for potential offerors to understand the scope and nature of the caisson wagon prototype being sought. Bidders must address each salient characteristic in their proposals.

Other / Unclassified

This document is an "Other Transaction for Production Agreement" (OTA) that outlines the terms and conditions governing the acquisition of Caisson Wagons. It explicitly states that this agreement operates under Other Transaction Authority (OTA), not the Federal Acquisition Regulation (FAR). The terms and conditions are incorporated directly into the agreement, rather than being a separate attachment.

This document is crucial for potential bidders as it details the legal and contractual framework for the opportunity. Key aspects include:

• Governing Authority: Operates under Other Transaction Authority (OTA), not FAR, meaning standard procurement laws may not apply.
• Scope: The COMPANY will provide personnel, materials, equipment, supplies, and services to design, fabricate, deliver, and support Caisson Wagons and associated items.
• Term and Termination: Outlines the agreement's duration, termination for convenience or cause provisions, and procedures for company-initiated termination.
• Modifications: Details the process for making changes to the agreement, including equitable adjustments to cost and schedule.
• Payment: Specifies payment procedures, including invoicing through designated government systems and the requirement for SAM.gov registration.
• Disputes: Establishes procedures for resolving disagreements, including Alternative Dispute Resolution (ADR) and potential appeals.
• Data Rights: Defines the rights and responsibilities regarding data generated or provided under the agreement.
• Security: Includes requirements for safeguarding covered defense information and reporting cyber incidents.
• Compliance: Mandates adherence to various regulations including the Buy American Act, Berry Amendment, and prohibitions on certain foreign telecommunications equipment.
• Points of Contact: Lists key government personnel for agreement administration.

Questions & Answers / Clarifications

This document contains questions and answers related to the Draft RPP (Request for Proposal/Procurement) for Caisson Wagons.

• Question 1: When are questions/feedback due?
  • Answer 1: April 29, 2026.

This Q&A log provides a deadline for submitting questions or feedback on the draft RPP, which is April 29, 2026. Bidders should note this date for their inquiries.