Caleva Mini Coater Classic (MCC) OR DOMESTIC EQUIVALENT

Solicitation / RFP / RFQ

Oak Ridge National Laboratory (ORNL) is seeking a Firm Fixed Price quote for items that are the same or domestic equivalents to those listed in Attachment C – Bill of Materials. The award will be made to the lowest priced, technically acceptable proposal.

• Provide a firm fixed price quote with a proposed delivery schedule.

• Submit completed and signed copies of Attachment D - Representations and Certifications.

• Address any exceptions to the terms and conditions. Failure to do so implies full acceptance.

• Contract Type: Firm Fixed Price

• Anticipated Subcontract Period of Performance: To Be Determined

• Anticipated Subcontract Type: Firm Fixed Price

• Proposals are due by 06/19/2026 at 12:00 PM EST.

• Proposals must be submitted via email to the Procurement Officer.

• Award will be based on the lowest priced, technically acceptable proposal.

• Small Business Set-Aside: No

• Offer Validity Period: 120 Days

• NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing (Or similar)

• Questions are due by 06/17/2026 at 12:00 PM EST via email.

• FAR 52.211-6 Brand Name or Equal applies.

• Referenced Attachments: A (Terms and Conditions), B (Prime Contract Flowdowns), C (Bill of Materials), D (Representations and Certifications).

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the "Company" (UT-Battelle, LLC) and the "Seller" for such procurements.

• Definitions: Clarifies terms like "Government," "Company," "Seller," "Agreement," and "Product."
• Order of Precedence: Specifies how to resolve inconsistencies within the agreement documents.
• Entire Agreement: States that these terms, along with the Purchase Order face, constitute the complete agreement.
• Warranties: Covers warranties for both goods and services, including freedom from defects and adherence to professional standards.
• Delivery Requirements: Mandates that delivery drivers must be U.S. citizens for on-site deliveries to DOE laboratories.
• Electrical Equipment: Requires electrical equipment to be listed by a nationally recognized testing laboratory (NRTL) or field evaluated.
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance: Emphasizes adherence to all applicable laws and regulations.
• Termination: Outlines conditions for termination by the Company for convenience or default.
• Excusable Delay: Defines circumstances that may excuse Seller's nonperformance.
• Protection of Personally Identifiable Information (PII): Details requirements for handling PII, including security safeguards, incident reporting, and data destruction.
• Insurance Requirements: Specifies minimum insurance coverage levels for the Seller.

This document is crucial for any vendor responding to an opportunity that involves the purchase of commercial products or services under the SAT. It details the legal and contractual obligations, performance expectations, compliance requirements, and risk management protocols that the Seller must adhere to. Bidders should carefully review these terms to ensure they can meet all stipulated conditions before submitting a proposal or quote.

Form / Attachment / Pricing Sheet

This document is a Bill of Materials (BOM) associated with RFP-PR470835. It lists the specific items required for the opportunity and serves as a template for vendors to provide pricing.

• Item Description:
  • Caleva Mini Coater Classic (MCC) OR DOMESTIC EQUIVALENT
  • MX512301 Top Spray Expansion Chamber Assembly OR DOMESTIC EQUIVALENT
• Manufacturer: Caleva (for both items)
• Quantity: 1 (for both items)
• Fields for Part Number, Unit Price, and Total Price are included for vendor completion.

This BOM is critical for bidders to understand the specific materials or equipment being procured. Vendors must use this document to provide accurate pricing for the listed items, including the option for domestic equivalents where specified, as part of their proposal submission.

Form / Attachment / Pricing Sheet

This document, "Attachment B - UT-Battelle Prime Flowdown Clauses - BSD-CS-2258", outlines additional terms and conditions that UT-Battelle, LLC, as the prime contractor, will flow down to its subcontractors and purchase orders. It incorporates mandatory U.S. Government regulatory and customer obligations required by UT-Battelle's contract with the Department of Energy (DOE) for the management and operation of Oak Ridge National Laboratory.

• The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific DOE Orders and other directives.
• Each clause is presented with its identifier, effective date, and a brief description or applicability note, often including monetary thresholds or specific conditions for its application.
• Examples of clauses include those related to:
  • Restrictions on subcontractor sales to the government
  • Anti-kickback procedures
  • Contractor code of business ethics and conduct
  • Prohibition on contracting for certain telecommunications and video surveillance services
  • Small business subcontracting plans
  • Equal opportunity requirements
  • Energy efficiency
  • Buy American Act
  • Combating trafficking in persons
  • Rights to protected data and intellectual property
  • Construction wage rate requirements
  • Employment eligibility verification
  • Nuclear hazards indemnity
  • Foreign travel
  • Security and information management
• The document specifies that in case of conflict between clauses in this document and those in the identified Terms and Conditions, the version or date in this document takes precedence.
• Clauses are considered self-deleting if they are inapplicable to the specific subcontract or purchase order.

Potential bidders responding to opportunities requiring subcontracts or purchase orders under UT-Battelle's prime contract (DE-AC05-000R22725) must review these flowdown clauses. They define mandatory legal, regulatory, and contractual obligations that will be imposed on subcontractors. Understanding these requirements is crucial for accurately estimating costs, ensuring compliance, and preparing a compliant proposal. Bidders should pay close attention to the applicability thresholds and specific requirements of each clause to determine their impact on their proposed work.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a mandatory form for offerors responding to solicitations. It requires the offeror to make specific representations and certifications regarding their business status, compliance with various regulations, and potential conflicts of interest. This information is crucial for the government's evaluation of the offeror's eligibility and suitability for award.

• Type of Organization: Offeror must specify their organizational type.
• Export Control: Representations regarding whether furnished items are "Trigger List Items," "Military/Space Items," or "Dual Use Items," including details about manufacturers and commodity categories if applicable.
• Buy American Act: Certification regarding whether end products are domestic or foreign, with a requirement to list foreign end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products, requiring a choice between not supplying products from certain countries or certifying a good faith effort to determine child labor use.
• Prohibition on Telecommunications/Video Surveillance: Representation on whether furnished items or services use prohibited equipment or services.
• Conflict of Interest: Certification regarding the absence of organizational or personal conflicts of interest, or disclosure of any such conflicts and proposed mitigation.
• Payments to Influence Federal Transactions: Certification regarding payments made to influence federal transactions.
• Employee Concerns Program: Notification requirements for employees regarding ECP and DPO processes.
• Business Size Certification: Representation of the offeror's business size status (Small Business, VOSB, SDVOSB, 8(a), SDB, WOSB, HUBZone) and the relevant NAICS code and size standard.

This document is essential for all potential bidders. Failure to accurately complete and submit these representations and certifications can result in disqualification or adverse actions. Bidders must carefully review each section to ensure they can truthfully make the required certifications and provide accurate information. It directly impacts eligibility for award and may influence the evaluation process, particularly concerning small business preferences and conflict of interest assessments.