CALIBRATION SERVICE

Solicitation / RFP / RFQ

This solicitation is for a Calibration Service Requirement to support the U.S. Naval Ship Repair Facility and Japan Regional Maintenance Center (SRF-JRMC) in Yokosuka, Japan. The requirement is for periodic calibration and certification services for various environmental health and safety monitoring instruments. The contractor will provide off-site calibration, documentation, and return shipping.

• Calibration services for instruments monitoring air velocity, noise, sound levels, air quality, and particulate matter.

• Calibrations must be traceable to the U.S. National Institute of Standards and Technology (NIST) or performed in accordance with manufacturer specifications and applicable international standards.

• Services include equipment calibration, documentation, and return shipping within 30 calendar days.

• Operational pre-calibration testing (as-found), adjustment, post-calibration testing (as-left), and formal calibration certification.

• Specific calibration tolerances are defined for various equipment models (e.g., TSI VelociCalc Air Velocity Meter, 3M Edge Noise Dosimeter, QUEST Sound Level Meter).

• A certificate of calibration must be furnished for each calibrated unit, including make, model, serial number, dates, procedure, reference standard, as-found/as-left data, technician signature, and NIST traceability.

• Contractor must comply with applicable SRF-JRMC instructions, policies, and rules.

• Contractor is responsible for all Government equipment from receipt until formal acknowledgment of return.

• Contractor bears all risk of loss, damage, or mis-delivery during transportation, handling, and calibration.

• Shipping methods must be traceable, and packaging must protect sensitive instruments.

• Safety, environmental, and health precautions must be taken in accordance with OSHA, Navy, Federal, State, and local laws and regulations.

• This is a single-award Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Contract Period: Base year (March 13, 2026 - March 12, 2027) and two, twelve-month option periods.

• Minimum guarantee order: $1,000.00.

• Maximum per order: $60,000.00.

• Pricing Arrangement: Firm Fixed Price.

• Payment will be via Government Credit Card (GCPC).

• Offer Due Date: February 27, 2026, 12:00 PM Local Time.

• Deadline for questions: 2 days prior to the solicitation closing date, submitted via email to Nareerath Lee.

• Quotes/proposals must include the location of all places calibration would occur.

• Any exceptions to the solicitation's terms, conditions, specifications, or SOW/PWS must be noted; otherwise, no exceptions are assumed.

• The Government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government, price and other factors considered.

• Evaluation factors: Technical, including delivery, price, and past performance, in no order of relative importance.

• The acquisition is set aside for Small Business.

• NAICS Code: 811210, Size Standard: $34,000,000.00.

• Offerors must be registered with the SAM system to receive an award.

• Attachment 1: Price List.

• Attachment 2: GFP attachment.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet (Gfp Attachment.xlsx) containing detailed information related to Government Furnished Property (GFP). It is attached to the SAM.gov opportunity record and provides necessary data for potential bidders.

• CONTRACT INFO Sheet: Includes Attachment Number, Date, Government Contracting Officer details (Name, Email, Phone), Attachment Type, Mod Number, Amendment No., and Custodial PIID.
• Provisioned Sheet: Lists provisioned items with details such as Line Number, Item Name, Item Description, NSN, Mfr CAGE, Part Number, Model Number, Serially Managed status, Property Classification, Property Usage, Property System ID, Quantity, Unit of Measure, Unit Acquisition Cost, Use As-Is status, Upgradable status, Delivery Date, Duration, Time Unit, and Delivery Event.
• Requisitioned Items: Details include line number, item name, description, NSN, manufacturer CAGE code, part number, serial management status, property classification, property usage, property system ID, quantity, unit of measure, unit acquisition cost, use-as-is status, and upgradability.
• Mandatory Fields: Fields marked with an asterisk (*) are mandatory.
• Conditional Requirements: A minimum of one of NSN, Mfr CAGE, or Part Number is required. If Mfr CAGE or Part Number is entered, the other is also required.
• Property Definitions: Provides definitions for Property Classification (Equipment, Material, ST/STE, Reparable, FMS, Test, Embeddable) and Property Usage (Consume, Return, Storage).
• Unit of Measure: A comprehensive list of available units of measure is provided.

This attachment is crucial for bidders to understand the Government Furnished Property that will be provided. Reviewing this document is essential for accurately identifying and pricing specific items or services, understanding detailed item descriptions, quantities, and any specific property management requirements. This information directly impacts technical approach, resource planning, cost estimations, and the development of a compliant and competitive proposal.