Calibration/Maintenance of Biomedical Test, Measurement and Diagnostic Equipment Services

Form / Attachment / Pricing Sheet

This document is an inventory list of biomedical equipment located at USNMRTC Yokosuka, USNMRTU Iwakuni, and USNMRTD Diego Garcia. It details specific equipment, their serial numbers, models, and manufacturers.

• ECN (Equipment Control Number): Unique identifier for each piece of equipment.
• Mfr. Serial No.: Manufacturer's serial number.
• Nameplate Model: The model number as indicated on the equipment's nameplate.
• Nomenclature: The name or description of the equipment.
• Manufacturer: The company that produced the equipment.

This inventory list may be relevant to bidders by providing insight into the types and quantities of biomedical equipment currently in use at these facilities. This information could be crucial for understanding the scope of potential future procurements related to maintenance, calibration, replacement, or supply of biomedical equipment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ), for Test, Measurement, and Diagnostics Equipment (TMDE) Calibration/Maintenance Services. The Defense Health Agency (DHA) Healthcare Contracting Division – West (HCD-W) is seeking responses from qualified sources to provide non-personal services for calibration and preventive maintenance of TMDE at U.S. Naval Hospital Yokosuka (USNHY), Branch Health Clinic (BHC) Iwakuni, Japan, and BHC Diego Garcia. The contractor will supply all necessary items and transportation.

• Perform calibration and preventive maintenance services for TMDE.

• Provide all necessary supplies and transportation for technicians.

• Maintain equipment within original equipment manufacturer (OEM) specifications.

• Comply with Federal, State, Local law regulations, U.S. Navy regulations, DHA instructions, and Joint Commission requirements.

• Calibrate equipment to ISO 17025 standards and ANSI Z540.3.

• Utilize only OEM trained and NASED certified repair personnel for maintenance.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: Base Year (17 Sep 2026 - 16 Sep 2027) with four (4) Option Years (17 Sep 2027 - 16 Sep 2031) and a Six Month Extension (17 Sep 2031 - 16 Mar 2032).

• Estimated Value: Not explicitly stated, but the size standard for NAICS code 811210 is $34 Million.

• Submission Deadline: July 16, 2026, 08:00 am PDT.

• Submission Method: Electronic via email to gilberto.a.esteves.civ@health.mil, with technical and past performance in separate PDF files, and pricing in a separate PDF and .xlsx file.

• Evaluation Factors: Technical Capability (Acceptable/Unacceptable), Past Performance (more important than price), and Price.

• Award Basis: "Past Performance Price Tradeoff" basis, seeking best value.

• Questions Deadline: July 02, 2026, 08:00 am PDT via email to gilberto.a.esteves.civ@health.mil.

• This solicitation is 100% set aside for small businesses.

• This solicitation incorporates by reference numerous FAR and DFARS provisions and clauses.

• Offerors must submit a document not exceeding two (2) pages demonstrating technical capability.

• Past performance references for two (2) recent and relevant projects are required.

• Certified cost or pricing data is not required, but may be requested if only one proposal is received.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) provided by the Defense Health Agency (DHA) Western Markets Contracting Division. It is used to gather feedback on an Offeror's past performance for a U.S. Government contract. The completed questionnaire is intended to be submitted by the Offeror with their quote, though it can also be returned directly to the DHA.

• Offeror Information: Fields to identify the Offeror being evaluated.
• Project Information: Details about the contract or project being reviewed (Contract Number, Title, Location, Dates, Value, Description of Work).
• Evaluator Information: Details about the person or entity providing the evaluation.
• Rating Scale: A standardized rating system (Exceptional, Very Good, Satisfactory, Marginal, Unacceptable, Not Applicable) to be used for various performance aspects.
• Performance Areas: Specific questions covering client relationships, subcontractor management, staffing, corporate management, quality of work, schedule adherence, cost control, compliance, and problem resolution.
• Specific Questions: Inquiries regarding cure notices, show cause letters, ability to solve problems independently, willingness to award future contracts, customer satisfaction, and opportunity for the contractor to respond to negative comments.
• Overall Rating: A final assessment of the firm's past performance.

This questionnaire is crucial for bidders as it directly impacts the evaluation of their past performance, a key factor in many government contract awards. Bidders should ensure they provide this form to relevant past clients or contracting officers to complete. The ratings and comments provided will inform the government's assessment of the bidder's capability and reliability. The government reserves the right to verify all information provided.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Quote Sheet, for Solicitation Number HT941026Q2043. It is used by offerors to provide pricing for Test, Measurement, and Diagnostics Equipment (TMDE) Calibration/Maintenance Services.

• Solicitation Number: HT941026Q2043
• Requirement: TMDE Calibration/Maintenance Services
• Period of Performance (POP): 17 September 2026 to 16 March 2032 (5.5 years total)
• Contracting Office: DHA Healthcare Contracting Division – West (HCD-W)
• Quotation Due Date: No later than 08:00 am PDT on 16 July 2026
• CLINs: The sheet breaks down services by location (Yokosuka, Iwakuni, Diego Garcia) and by year, with a total of 17 CLINs covering the 5.5-year POP.
• Pricing: Offerors are to provide Unit Price and Total Price for each CLIN. The example shows 0.0 for all prices, indicating this is a template for submission.
• Offeror Information: Fields are provided for Offeror Name, Address, UEI, CAGE Code, Business Size, POC, Phone, and Email.
• Amendments: A section is included for offerors to acknowledge receipt of amendments.
• Agreement: Offerors must agree to terms and conditions and hold prices firm for 30 calendar days.

This quote sheet is essential for bidders to understand the pricing structure required for the TMDE Calibration/Maintenance Services. Bidders must complete this form accurately with their proposed pricing for each CLIN and submit it by the specified deadline. It also requires the offeror to provide company details and acknowledge any amendments to the solicitation.

Performance Work Statement (PWS)

To provide off-site calibration and preventive maintenance services for biomedical equipment used by the United States Naval Hospital Yokosuka (USNHY) and its Branch Health Clinics (BHC) in Iwakuni and Diego Garcia.

• Perform calibration and preventive maintenance on listed equipment.

• Provide all necessary supplies and transportation for technicians.

• Maintain equipment to original equipment manufacturer (OEM) specifications, adhering to Federal, State, Local, and U.S. Navy regulations, DHA instructions, and Joint Commission requirements.

• Calibrate equipment to ISO 17025 standards and ANSI Z540.3.

• Use OEM-trained or NASED-certified personnel for repairs.

• Provide quotes for necessary repairs, to be conducted upon approval.

• Deliverables and tasks must be completed within the scope of the PWS.

• No oversights resulting in incorrect assumptions or unacceptable recommendations.

• No oversights causing delays in meeting established timelines.

• All documentation must be professional and conform to established standards.

• Work must be completed within established and agreed-upon timeframes.

• Period of Performance: 12-month base year, with four option periods and a six (6) month extension.

• Place of Performance: Factory at the awarded company, subsidiary, or subcontractor's facility.

• Field Service Reports: Submit an itemized list of corrective maintenance and calibration certifications upon service completion.

• Equipment Replacement: Government reserves the right to replace equipment on a one-for-one basis if the replacement performs a similar function and does not significantly change the contract scope.

• Documentation and Performance: USNHY has unlimited rights to all deliverables. Government has 5 business days to review and provide feedback, with the contractor having 5 business days to incorporate comments.

• Contractor Point of Contact (POC): Designate a primary POC responsible for all contract administration and performance matters, who must be readily available and responsive.

• Invoice Instruction: Submit invoices with Contract Number/Delivery Order Number at PIEE/WAWF no later than 30 days after work is performed.