Camp Butler National Cemetery – National Shrine Project 806-NSP25-004
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration (NCA), is conducting a Sources Sought for market research to identify qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for the Camp Butler National Cemetery – National Shrine Project (806-NSP25-004) in Springfield, IL. This project involves comprehensive section renovation. Responses are due by March 16, 2026, at 10:00 AM CST.
Scope of Work
The project entails full section renovation within specified areas of Camp Butler National Cemetery. Key requirements include:
- Professional Surveying & Layout: Headstone location/elevation and topographic surveys, realignment plans, and final grading plans.
- Earthwork & Site Preparation: Vegetation removal, excavation, subgrade amendment, base aggregates, topsoil placement, and finish grading.
- Headstone Activities: Identification/tagging, removal of upright and flat markers, storage, re-digging sockets, aggregate base/backfill, resetting and alignment to specified tolerances, and cleaning with NCA-approved cleaners.
- Turf Renovation: Sod installation, soil testing, amendments, fine grading, irrigation head adjustments, establishment period, and warranty. Seasonal windows for turf renovation are April 15–June 30 and August 15–October 15.
- Quality Control & Reporting: Daily/weekly schedules, construction logs, joint inspections, schedule of values, Contractor Quality Control Plan, compaction testing, and as-built drawings.
- Protection & Conduct: Strict cemetery decorum, protection of utilities, irrigation, vegetation, safe operations around ceremonies, staging area fencing, housekeeping, and cleanup.
Contract & Timeline
- Contract Type: Sources Sought (for market research only).
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Anticipated NAICS Code: 561730 – Landscaping Services (Size Standard: $10.5M). The government may consider alternate NAICS codes based on industry feedback.
- Period of Performance: 365 calendar days from Notice to Proceed.
- Magnitude of Work (non-binding): Estimated between $350,000 and $500,000.
- Work Hours: 8:00 AM–4:30 PM, Monday-Friday (except Federal holidays), with mandatory work around funerals/ceremonies.
- Response Due: March 16, 2026, at 10:00 AM CST.
- Published Date: March 11, 2026.
Submission & Evaluation
- Submission Method: Email to Shane Hilts at shane.hilts@va.gov.
- Subject Line: Sources Sought – 806-NSP25-004 – Camp Butler – SDVOSB – [Your Company Name].
- File Format: Single PDF, maximum 10 pages (excluding cover page and VetCert proof).
- Capability Statement should address: Company Information (legal name, UEI, address, POC, phone/email, SBA VetCert proof, NAICS affirmation) and Relevant Experience (up to three similar projects of comparable scope/complexity).
- Evaluation: Responses will inform the acquisition strategy, including confirmation of the 100% SDVOSB set-aside and NAICS code selection. This is not a solicitation, and no award will be made from this announcement.
Eligibility / Set-Aside
Respondents must be a verified SDVOSB through the SBA Veteran Small Business Certification (VetCert) program at the time of response and any future award. Proof of VetCert approval (letter or screenshot) and UEI must be included.
Additional Notes
This notice is for planning purposes only and does not commit the government to any solicitation or award. Costs associated with responding will not be reimbursed. Proprietary information should be clearly marked.