Campus Arc Flash Assessment, Ames, Iowa

Solicitation / RFP / RFQ

This solicitation seeks proposals for an Arc Flash Hazard Assessment Update for the electrical distribution system across 91 buildings (total 663 electrical panels) at the Government site. This update will incorporate current data, confirm protective device settings, and recalculate incident energy values based on the latest applicable standards.

• Perform an Arc Flash Hazard Assessment Update.

• Cover 91 buildings and 663 electrical panels.

• Incorporate current data, confirm protective device settings, and recalculate incident energy values.

• Deliverables include a Performance Work Statement (PWS), Quality Assurance Surveillance Plan (QASP), and Wage Determination.

• Anticipated contract type: Firm Fixed Price.

• The Government intends to make one award.

• Period of Performance: Delivery is expected 180 Days After Award.

• Offerors must submit pricing for all items to be considered responsive.

• Quotes will be evaluated based on the lowest price technically acceptable (LPTA) criteria.

• Technical Acceptability will be rated as "acceptable" or "unacceptable" based on the offeror's ability to provide a sound and compliant approach.

• Past Performance will be evaluated using a rating system of "Acceptable," "Neutral," or "Unacceptable."

• Offerors must provide a detailed explanation of their ability to perform the required services.

• Prices must be held firm for 90 calendar days from the date specified for receipt of offers.

• Key deadlines:

  • Questions due: June 12, 2026, at 1:00 PM Central Time.
  • Offer Due Date: June 17, 2026, at 1300 CT.

• The solicitation is for commercial items.

• Specific set-aside information is not explicitly detailed in the provided sections, but various small business categories are listed as potential set-aside options.

• The solicitation incorporates numerous FAR and AGAR clauses and provisions by reference.

• Offerors are advised to review all attached documents, including the Performance Work Statement, Quality Assurance Surveillance Plan, and Wage Determination.

• Agency protest procedures are outlined, with a Tier 1 resolution process involving the Contracting Officer.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for an Arc Flash Hazard Assessment Update for the electrical distribution system at the United States Department of Agriculture - National Centers for Animal Health (NCAH) in Ames, Iowa.

• Update the existing 2022 arc flash study for 91 buildings (663 electrical panels).

• Incorporate current data, confirm protective device settings, and recalculate incident energy values using the latest applicable standards (NFPA 70E, IEEE 1584).

• Perform limited field spot-verification due to minimal system changes since 2022.

• Tasks include: reviewing 2022 documentation, field spot verification, updating the SKM model, performing system analysis (short-circuit, coordination, arc flash calculations), and providing updated arc flash labels.

• All work must comply with applicable federal, state, and local building/construction codes.

• Adherence to NFPA 70E, NEC 110.16, and IEEE 1584 standards.

• Deliverables must meet quality control standards and be submitted for review and approval.

• The project duration is 180 days from the "Notice to Proceed".

• Work is to be performed at the NCAH campus in Ames, Iowa.

• Normal work hours are 7:00 AM to 3:30 PM, Monday through Friday, excluding government holidays.

• Contractor must obtain all required permits, licenses, and authorizations.

• Contractor is responsible for managing the total work effort, including planning, scheduling, cost accounting, and quality control.

• Contractor must provide experienced, qualified, and capable personnel, including a job superintendent with 30 hours of OSHA training and other employees with a minimum of 10 hours of OSHA training.

• Strict adherence to site security requirements, including sign-in/out procedures and wearing identification badges.

• Contractor must provide a construction bid itemizing the level of effort.

• A one-year warranty for all work is required, commencing from the date of installation.

Quality Assurance Surveillance Plan (QASP)

This document outlines the procedures and guidelines for the U.S. Department of Agriculture (USDA) and the Facilities Engineering Unit (FEU) to ensure a contractor meets the performance standards and service levels specified in the Statement of Work (SOW) for the "Campus Arc Flash Assessment 2026" project. It details how the government will monitor and evaluate the contractor's performance.

• Performance Standards and Acceptable Quality Levels (AQLs): Defines expected performance levels and the maximum allowable deviation for various tasks.

• Deliverables: Includes updated one-line diagrams, equipment labeling, and final assessment reports.

• Data Collection: Requires assessed areas to be left in neat and orderly condition, with equipment returned to normal.

• The QASP is related to the SOW for "Campus Arc Flash Assessment 2026".

• The contract number is to be inserted.

• Surveillance Methods: The Contracting Officer Representative (COR) will use periodic and final inspections to monitor performance.

• Analysis and Results: The COR will analyze inspection results to rate contractor compliance with performance standards and AQLs.

• Documentation: Deficient work will be documented, and the COR will decide whether to escalate to the Contracting Officer (CO).

• Remedial Actions: Penalties may be applied for failure to perform required services as per the Federal Acquisition Regulation.

Not specified in this document.

• The QASP is a companion to the contractor's Quality Control Plan (QCP).
• Surveillance levels may be adjusted based on performance progression.
• Appendices provide examples of Performance Requirement Summaries, Discrepancy Reports, Customer Feedback Records, Inspection Lists, Quality Assurance Monitoring forms, Customer Complaint Investigations, and Surveillance Activity Checklists.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, specifically for the State of Iowa, in the "Iowa Counties of Story" area. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits.

• Occupational Listings: Details numerous job classifications across various sectors (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Wage Rates: Specifies the minimum hourly wage for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare rates are provided at the end of the document.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements for federal contractors.
• Conformance Process: Provides instructions for contractors on how to request authorization for additional classifications and wage rates not listed in the determination.

This document is crucial for any bidder on a federal contract in the specified geographic area that is subject to the Service Contract Act. It establishes the minimum wage and fringe benefit requirements for various service employees who will perform work under the contract. Bidders must ensure their proposed labor costs align with these mandated rates to be compliant.