CAO DAV HEM Cisco equipment

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding RFQ IHS1524762.

• Delivery Information: The government will provide the delivery contact name and phone number in the award documentation. The delivery address is: Indian Health Service, California Area Office, 650 Capitol Mall, Suite 7-100, Sacramento, 95814.
• Contract Status: The contract is brand new, with no incumbent performing these services.

This Q&A clarifies delivery details and contract status, which may assist bidders in understanding the scope and requirements of the RFQ.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as defined by the Buy Indian Act (25 U.S.C. 47 and HHSAR 326.601). This form is required in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: The enterprise must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer in writing if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful Offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is a violation of law, punishable under 18 U.S.C. 1001 and subject to penalties for false claims.
• Representation Section: Bidders must indicate whether they represent that their offer meets the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is crucial for bidders responding to opportunities that may be set aside under the Buy Indian Act. Completing and submitting this form accurately is a requirement for eligibility and potential award. Bidders must understand the definition of an "Indian Economic Enterprise" and ensure they meet the criteria throughout the contract lifecycle.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, issued by the Indian Health Service (IHS), for brand-name Cisco equipment and associated components. This announcement constitutes the only solicitation; a written solicitation will not be issued. The government intends to make a single firm-fixed price award.

• Procurement of brand-name Cisco equipment and associated components.

• Delivery, packaging, and shipping of products in specified quantities and according to the "SCHEDULE OF ITEMS".

• Delivery is required 60 days ARO (After Receipt of Order).

• Attachment A – SOW provides further details.

• Contract type: Firm-fixed price.

• Offerors shall submit quotes electronically to carlton.taylor@hhs.gov.

• Subject Line for emails: RFQ IHS1524762 – CAO DAV HEM Cisco equipment.

• Questions are due by April 21, 2026.

• Evaluation Factor: Lowest Price Technically Acceptable (LPTA).

• Offerors must include a completed copy of provision 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services.

• This solicitation is a Buy Indian Set-aside.

• NAICS code: 334111 with an associated small business size standard of 1,000 employees.

• Offers are solicited only from Indian Economic Enterprises (IEE) that are also small business concerns.

• Offers from enterprises that are not both IEE and small business concerns will be rejected.

• The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023), applies.

• The provision at 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021), applies.

• The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (MAY 2024), applies.

• The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (JAN 2025)[DEVIATION FEB 2025], applies.

• Several Federal Acquisition Regulation (FAR) and Department of Health and Human Services Acquisition Regulation (HHSAR) provisions and clauses are incorporated by reference or apply.

• Offers are due April 23, 2026, at 12:00 PM EST.

• List of Attachments: SOW, RFQ.

Form / Attachment / Pricing Sheet

This document is a pricing sheet detailing the specific hardware and software licenses required for the opportunity. Bidders should use this to understand the Bill of Materials (BOM) and prepare their pricing proposals.

• Davis Wireless Controller: 1 unit of Cisco Catalyst 9800-L Wireless Controller (Part #: C9800-L-C-K9).
• Davis Wireless Access Points: 25 units of Cisco Wireless 9172I (Part #: CW9172I-RTG).
• CAO Wireless Access Points: 5 units of Cisco Wireless 9172I (Part #: CW9172I-RTG).
• Davis Wireless AP Licenses: 25 units of Cisco Digital Network Architecture Essentials - Term License 3y (Part #: AIR-DNA-E-3Y).
• Hemet Wireless AP Licenses: 23 units of Cisco Digital Network Architecture Essentials - Term License 3y (Part #: AIR-DNA-E-3Y).
• CAO Wireless AP Licenses: 5 units of Cisco Digital Network Architecture Essentials - Term License 3y (Part #: AIR-DNA-E-3Y).
• Hemet Wireless Access Points: 23 units of Cisco Wireless 9172I (Part #: CW9172I-RTG).
• Davis Wireless Controller SmartNet: 1 unit of SmartNet 8X5XNBD, 12 months (Part #: CON-SNT-C9800LCL).

This sheet provides the exact part numbers and quantities for the required networking equipment and licenses. Bidders must use this information to accurately price their bids and ensure they are quoting the correct items. The quantities listed are for specific locations (Davis, CAO, Hemet).

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace end-of-life wireless equipment at multiple government locations.

This document outlines the procurement of replacement wireless equipment for the YRTC and Area Office. The specific items required include:

• Davis Location:

  • 1 x Cisco Catalyst 9800-L Wireless Controller (C9800-L-C-K9)
  • 25 x Cisco Wireless 9172I Access Points (CW9172I-RTG)
  • 25 x Cisco DNA Essentials Term Licenses (3-year term) (AIR-DNA-E-3Y)
  • 1 x SmartNet 8X5XNBD 12-month support for the controller (CON-SNT-C9800LCL)

• Area Office (CAO) Location:

  • 5 x Cisco Wireless 9172I Access Points (CW9172I-RTG)
  • 5 x Cisco DNA Essentials Term Licenses (3-year term) (AIR-DNA-E-3Y)

• Hemet Location:

  • 23 x Cisco Wireless 9172I Access Points (CW9172I-RTG)
  • 23 x Cisco DNA Essentials Term Licenses (3-year term) (AIR-DNA-E-3Y)

Locations include Davis, Area Office (CAO), and Hemet.

All current wireless equipment at YRTC's and the Area Office has reached end-of-life and requires replacement.