Cap Screws

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of various hardware components, including socket head cap screws and hex head cap screws. The government is seeking delivered prices, FOB destination.

• Socket Head Cap Screws (various sizes and materials, including NICU ALLOY, QQ-N-2810 AMEND 2, and NICUAL, QQ-N-286G FORM-2)

• Hex Head Cap Screws (various sizes and materials, ASTM F468-23 ALLOY-400)

• Data Requirements including Certificates of Compliance (Exhibit A, B, C, D, E)

• Specific material requirements and compliance with standards (e.g., FF-S-86J Type VI, DWG 167-6984980 REV XA PC-145)

• Requirements for drawings to be accessed via a security agreement and DD23455.

• Set Aside: 100% Small Business

• Contract Specialist: Stephen Smith

• Government Required Delivery Date (RDD): March 20, 2026

• Quotation Due Date: February 18, 2026, 03:00 PM EST

• Bidders must fill out the form completely.

• Registration in SAM.gov is required.

• Offers must meet or exceed the Government RDD to be considered responsive.

• Evaluation Criteria: Lowest Price Technically Acceptable.

• The Government intends to make an award without discussions.

• SPRS evaluation procedures may apply.

• Other than Certified Cost and Pricing Data may be requested.

• 100% Small Business Set-Aside.

• Bidders must indicate their business size (Large, Small, SB, SDB, VOSB, WOSB, EDWOSB, SDOVSB, HUBZONE, 8a).

• Bidders must indicate if they are quoting as Manufacturer, Authorized Distributor, or Third Party Dealer.

• Payment terms are Net 30 after inspection and acceptance.

• Accepted payment methods include Government Purchase Card (GPC) or Wide Area Workflow (WAWF).

• Various clauses and provisions are included, such as those related to Security Prohibitions and Exclusions, Buy American Act, and NIST SP 800-171 DoD Assessment Requirements.

Form / Attachment / Pricing Sheet

This document contains Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that are applicable to the solicitation. It outlines various requirements and representations that offerors must adhere to.

• FAR Clauses: Includes provisions related to security prohibitions and exclusions (52.240-90, 52.240-91) and basic safeguarding of covered contractor information systems (52.240-93).
• Small Business Representations (52.219-1): Requires offerors to represent their status as small businesses, small disadvantaged businesses, women-owned small businesses, veteran-owned small businesses, service-disabled veteran-owned small businesses, and HUBZone small businesses.
• DFARS Clauses: Covers representation for covered defense telecommunications equipment or services (252.204-7016), notice of NIST SP 800-171 DoD assessment requirements (252.204-7019), NIST SP 800-171 DoD assessment requirements (252.204-7020), and Wide Area Workflow (WAWF) payment instructions (252.232-7006).
• DLAD Clauses: Includes provisions on disputes and agreement to use alternative dispute resolution (5452.233-9001), and various procurement notes related to superseded parts, manufacturing phase-out, supply chain traceability, surplus property, warstopper program, packaging, marking, and product verification testing.

Bidders must carefully review all included clauses and provisions to understand their obligations and requirements for proposal submission. This includes representations regarding business size, cybersecurity compliance (NIST SP 800-171), telecommunications equipment, and payment submission procedures via WAWF. Failure to comply with these requirements may impact offer eligibility and award.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing specific data items required from the contractor. It outlines the technical content, submission requirements, and certifications for two data items: A001 (Certificate of Compliance) and A002 (Chemical & Mechanical Certification).

• Data Item A001 (Certificate of Compliance): Requires a certificate of compliance for the "SOCKET HEAD CAP SCREW" item, referencing DI-MISC-81356A. Submission is "One Time" with material, and the authority is DI-MISC-81356A.
• Data Item A002 (Chemical & Mechanical Certification): Requires actual test results for all chemical and mechanical tests as per the specification, referencing DI-MISC-80678. Submission is "One Time" with material. Specific remarks clarify that paragraphs 10.2.2, 10.2.3, and 10.4 of DI-MISC-80678 do not apply, and fastener certification must show evidence of testing.
• Submission Instructions: Both data items require submission under a separate shipment number, referencing Clauses 252.232-7006 & 252.232-7003 or 52.232-36.

This CDRL specifies the exact documentation and certifications vendors must provide as part of their contract performance. Bidders must understand these requirements to accurately price their proposals and ensure compliance. Key dates for submission and approval are also indicated.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing specific data items required for contract line items. It outlines the technical content, submission requirements, and certifications needed from the contractor.

• Data Item A001 (DI-MISC-81356A): Certificate of Compliance for Hex Head Capscrew. Requires submission of compliance documentation.
• Data Item A002 (DI-MISC-80678): Certification Data/Report for Chemical & Mechanical Certification. Requires submission of actual test results for chemical and mechanical tests, including quantitative data and units as per specification. It also specifies requirements for fastener certification and references additional contract sections for Marking and Certification of Controlled Industrial Material.
• Both data items require submission of DD Form 250 and have specific distribution and copy requirements (Draft/Final, Regular/Reproduction).
• Payment and submission of data are governed by specific contract clauses (252.232-7006, 252.232-7003, or 52.232-36), with each data item needing a separate shipment number.

This document is crucial for bidders to understand the specific data deliverables and certifications required upon contract award. It details the nature of the reports and certifications needed, including testing requirements and submission procedures, which will impact proposal preparation and contract execution.

Form / Attachment / Pricing Sheet

This document is a "Security Agreement for Protection of Naval Nuclear Propulsion Information." It requires the undersigned to acknowledge receipt and agree to specific stipulations regarding the handling of sensitive specifications and documents related to the opportunity (identified by SPMYM326Q1117/SPMYM326P1117).

• Acknowledgment of receiving sensitive information controlled by federal law.
• Agreement to use information solely for preparing quotations or processing orders.
• Prohibition of transmitting information outside the company or to foreign nationals.
• Requirement to maintain specifications under surveillance and keep them secure.
• Prohibition of copying the specifications and documents.
• Requirement to return all specifications and documents to the Portsmouth Naval Shipyard upon contract completion, unless otherwise permitted by the Contracting Officer.
• Fields for Signature/Date, Typed Name & Title, Company Name, Address, and City/State/Zip Code.
• Enclosure noted as DD Form 2345.

Bidders must understand and agree to these security stipulations if they are provided access to sensitive Naval Nuclear Propulsion Information as part of this opportunity. This agreement is a prerequisite for handling such information and may impact how proposals are prepared and information is managed.