Cap Screws

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the procurement of various hardware components, specifically fasteners and screws. The solicitation is set aside as 100% Small Business Set-Aside (SBSA).

• Item 0001: HEX HEAD SLF LKG CAP SCREW, 0.500-13UNC-2A X 3.500 IN. LG. Material: Steel. Compliant with ASTM A354-17 Grade BD and MIL-DTL-18240F Amend 1 Type Any. Requires specific markings.

• Item 0003: HEX SOCKET FLAT C'SUNK HEAD CAP SCREW 82 DEGREE INC. ANGLE, 0.750-10UNRC-3A X 2.000 IN. LG. Material: Nicual (QQ-N-286G).

• Item 0005: HEX SOCKET FLAT C'SUNK HEAD CAP SCREW 82 DEGREE INC. ANGLE, 0.500-13UNRC-3A X 1.500 IN. LG. Material: Nicual (QQ-N-286G).

• Item 0007: SOCKET HEAD SLF LKG CAPS SCREW, 0.875-9UNRC-3A X 2.500 IN. LG. Material: Nicual (QQ-N-286G). Compliant with FF-S-86J Type VI and MIL-DTL-18240F Amend 1 Type Any. Requires specific markings.

• Data Requirements: Several CLINs require specific data deliverables, including Certificates of Compliance (CDRL DI-MISC-81356A) and Certification/Data Reports (CDRL DI-MISC-80678), as detailed in Exhibits A, B, C, and D.

• Delivery Time: To be specified by the vendor in Calendar Days ARO.

• Government Required Delivery Date (RDD): July 1, 2026. Offers not meeting or exceeding this RDD may be considered non-responsive, with award potentially going to the LPTA offeror with the soonest delivery.

• Payment Terms: Net 30 days after material inspection and acceptance. Government Purchase Card (GPC) or Wide Area Workflow (WAWF) are accepted payment methods.

• Quote Due Date: March 20, 2026, 5:00 PM EST.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Technical submissions must meet minimum requirements to be considered.

• Award: The Government intends to make an award without discussions.

• Registration: Offerors must be registered in SAM.gov.

• Set-Aside: 100% Small Business Set-Aside.

• Bidders must fill out the form completely. Failure to do so may result in the quote not being considered for award.

• Provisions related to security, prohibitions, and safeguarding of covered contractor information systems are included and must be adhered to.

Forms / Attachments / Pricing Sheets

This document contains various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions. These are standard contractual terms and conditions that bidders must be aware of and comply with if awarded a contract. They cover a wide range of topics including:

• Telecommunications and Video Surveillance Equipment/Services: Clauses related to prohibitions and representations concerning covered telecommunications equipment and services (e.g., Section 889 of the John S. McCain National Defense Authorization Act).

• Supply Chain Security: Provisions related to the Federal Acquisition Supply Chain Security Act (FASCSA) orders, requiring contractors to search for and disclose any covered articles or sources prohibited by these orders.

• Cybersecurity: Requirements for NIST SP 800-171 DoD Assessments, including procedures for submitting and posting assessment scores.

• Payment and Invoicing: Instructions for Wide Area Workflow (WAWF) for submitting payment requests and receiving reports, and information on Government Purchase Card payments.

• Product Specific Requirements: Clauses related to marking, testing, and material requirements for specific items (e.g., threaded products, controlled industrial material).

• Small Business Representations: Provisions for offerors to represent their status as small businesses, including various subcategories.

• FAR Clauses: 52.204-24, 52.204-25, 52.204-27, 52.219-1.

• DFARS Clauses: 252.204-7016, 252.204-7019, 252.204-7020, 252.232-7006.

• DLAD Clauses: Various clauses related to procurement notes, disputes, and specific item requirements.

Bidders must carefully review all included clauses and provisions to understand their obligations and requirements. This includes understanding any prohibitions on certain equipment or services, supply chain security requirements, cybersecurity mandates, and specific product or material specifications. Failure to comply with these clauses can impact eligibility for award or contract performance. Specific attention should be paid to representations and disclosures required, as well as any testing or documentation requirements.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing specific data items required for contract line items (CLINs) A001, B001, C001, and D001. It outlines the "Certificate of Compliance" and "Certification Data / Report" for "Chemical & Mechanical Certification" for various types of screws.

• Data Item Numbers: A001, B001, C001, D001 (Certificate of Compliance) and A002, B002, C002, D002 (Certification Data / Report).
• System/Item: Hex Head Self-Locking Cap Screw, Hex Socket Flat Countersunk Head Cap Screw, and Socket Head Self-Locking Cap Screw.
• Authority: DI-MISC-81356A for Certificate of Compliance and DI-MISC-80678 for Chemical & Mechanical Certification.
• Submission Requirements: Data is due "One Time" with material. Specific clauses for payment and submission (252.232-7006, 252.232-7003, 52.232-36) are referenced. Each data item must be submitted under a separate shipment number.
• Certification Content: The Chemical & Mechanical Certification must include actual test results, be quantitative, and adhere to specification requirements. Fastener certification requires evidence of testing the correct number of specimens.

This document specifies the mandatory certifications and reports required for the supplied fasteners. Bidders must ensure their proposed products meet the technical content described and that they can provide the required "Certificate of Compliance" and "Chemical & Mechanical Certification" reports as per the specified data item numbers and authorities. Failure to comply with these data submission requirements could impact payment and contract fulfillment.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures (FAR Part 13). It serves as the only solicitation, and no paper copies will be issued. The RFQ number is SPMYM326Q5036. The requirement is being processed as a 100% Small Business Set-Aside.

• The solicitation requests responses for specific items, detailed in an attached RFQ.

• Place of Manufacture/Country of Origin is required.

• Offerors must complete and include provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019 with their offer.

• If not the actual manufacturer, the manufacturer's name, location, and business size must be provided.

• The FSC Code is 5305 and the NAICS code is 332722.

• The Small Business Standard is 600 employees.

• Evaluation criteria is Lowest Price Technically Acceptable (LPTA).

• Vendor responsibility will be determined using PPIRS and screened in accordance with FAR 9.104.

• Payment terms are Net 30 Days AFTER acceptance of material.

• The solicitation closes at 5:00 PM EDT on Friday, 20 March 2026.

• Quotes must be submitted via email to robert.dowdle@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL.

• Quotes must include price(s), FOB point, Cage Code, point of contact name and phone number, GSA contract number (if applicable), business size under the NAICS Code, and preferred payment method (GCPC or WAWF).

• Offerors must be registered in the System for Award Management (SAM) database.

• Quoters must include a completed copy of FAR provision 52.212-3 and its Alternate I if not updated in SAM.

• This requirement is a 100% Small Business Set-Aside.

• Joint venture offerors must submit specific representations as outlined.

• The Portsmouth Naval Shipyard requests responses from qualified sources.

• A list of applicable FAR and DFARS clauses and provisions is included, with some requiring attachments for full text.