Cap Screws

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures (FAR 13). It constitutes the only solicitation, and no paper copies will be issued. The solicitation is for screw specifications, with the attached RFQ 26Q5056 providing detailed specifications. The requirement is being processed as a 100% Small Business Set-Aside.

• The primary deliverable is described by the "screw specifications" found in the attached RFQ 26Q5056.

• Place of Manufacture/Country of Origin is required.

• Offerors must submit descriptive literature demonstrating how their quotation meets the required specifications. Failure to do so may result in a technically unacceptable quotation.

• The contract will be a single award for all items.

• The period of performance and estimated value are not explicitly stated in this synopsis.

• Evaluation criteria: Lowest Price Technically Acceptable (LPTA).

• Vendor responsibility will be determined using PPIRS and screened per FAR 9.104.

• Offerors must be registered in the System for Award Management (SAM) database.

• Quotations must include price(s), FOB point, Cage Code, point of contact (name and phone number), GSA contract number (if applicable), business size under the NAICS Code (332722), and preference for payment by Government Commercial Purchase Card (GCPC) or Wide Area Workflow (WAWF).

• Payment terms are Net 30 Days AFTER acceptance of material.

• Submission Deadline: Monday, 22 June, 2026, at 3:00 PM EDT.

• Submission Method: Via email to robert.dowdle@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL.

• 100% Small Business Set-Aside.

• Small business joint venture offerors must submit specific representations as detailed in the document.

• Offerors must list the country of origin for each line item.

• If not the actual manufacturer, the manufacturer's name, location, and business size must be provided.

• This solicitation incorporates provisions and clauses in effect through FAC 2026-01 and DFARS Change Notice 2026-0507.

• Offerors must complete and include provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019.

• The Point of Contact for this solicitation is Robert Dowdle (robert.dowdle@dla.mil).

• Numerous FAR and DFARS clauses and provisions are listed, with some requiring attachments for full text.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for various types of HEX HEAD CAPSCREWS and HEX HEAD BOLTS. The government is procuring these items and requires delivered prices (FOB Destination).

• HEX HEAD CAPSCREWS (various sizes, materials, and specifications including MIL-DTL-1222J, QQ-N-281D, MIL-DTL-18240F, ASTM A193 Grade B16)

• HEX HEAD BOLTS (various sizes, materials, and specifications including MIL-DTL-1222J, QQ-N-286G)

• Data Requirements for each CLIN, including Certificates of Compliance and Data Reports (CDRLs DI-MISC-81356A and DI-MISC-80678).

• Items must meet specific military standards (MS) and may require specific testing (e.g., self-locking, age hardened, cold drawn or hot finished, dye penetrant inspection).

• Contract type is not specified, but it is a "Request for Quotation".

• Required Delivery Date (RDD): 9/30/2026.

• Payment Terms: Net 30 after inspection and acceptance. Payment methods accepted are Government Purchase Card (GPC) or Wide Area Workflow (WAWF).

• Quote Due Date: 06/22/2026 at 03:00 PM EST.

• Evaluation Criteria: Lowest Price Technically Acceptable.

• Technical submissions must meet minimum requirements to be considered acceptable.

• The Government intends to make a single award (all or none) unless otherwise specified.

• Discussions are not anticipated prior to award.

• Inspection: Final Inspection at Destination or Origin. Specific inspection terms (QA1, QA2, QA3, QA4) and times are provided.

• Set Aside: 100% Small Business Set-Aside (SBSA).

• Offerors must be registered in the System for Award Management (SAM).

• Representations regarding business size, manufacturer status, and covered defense telecommunications equipment/services must be completed.

• NIST SP 800-171 DoD Assessment requirements apply.

• Bidders must fill out the form completely.

• Offers received without completed representations may not be considered for award.

• Buy American Act and Free Trade Agreements provisions apply based on dollar thresholds.

• Specific clauses and provisions, including 252.204-7016 and 252.204-7019, must be addressed.

Forms / Attachments / Pricing Sheets

This document, DD Form 1423-1 (FACSIMILE), is a Contract Data Requirements List (CDRL) detailing specific data items required from a contractor. It outlines the technical content, submission frequency, and distribution for various data items associated with contract line items.

• Data Item Numbers: Identifies specific deliverables (e.g., A001, A002, B001, B002, etc.).
• Title of Data Item: Describes the nature of the deliverable, such as "CERTIFICATE OF COMPLIANCE" or "CERTIFICATION DATA / REPORT."
• Authority: Specifies the document or clause governing the data item (e.g., DI-MISC-81356A, DI-MISC-82386).
• Frequency: Indicates how often the data item is required (e.g., "One Time," "With Material").
• Submission Requirements: Details submission dates, distribution, and any specific remarks regarding content or submission procedures.
• Specific Certifications: Includes requirements for "CERTIFICATION OF QUALITY COMPLIANCE" and "CHEMICAL & MECHANICAL CERTIFICATION," which necessitate actual test results.

This CDRL is crucial for bidders as it explicitly defines the documentation and certification deliverables expected under the contract. Bidders must understand these requirements to accurately price their proposals and ensure compliance if awarded the contract. Key aspects include:

• The need to provide Certificates of Compliance and Chemical/Mechanical Certifications.
• The requirement for actual test results for certifications.
• Specific submission instructions, including submission to Portsmouth Naval Shipyard for review and acceptance prior to material shipment.
• Adherence to clauses like 252.232-7006 and 252.232-7003 or 52.232-36 for payment and submission.
• Compliance with "Marking and Certification requirements for Controlled Industrial Material."

Other / Unclassified

This document contains Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses. These clauses cover a range of topics including:

• Security Prohibitions and Exclusions: Provisions related to covered telecommunications equipment and services, Iran, Sudan, and Kaspersky Lab products. It outlines representations and certifications required from offerors regarding these prohibitions.
• Payment Instructions: Details on using the Wide Area Workflow (WAWF) system for electronic invoicing and payment requests, including specific instructions for different payment types (cost-type, fixed price, progress, performance-based).
• Supply Chain Traceability: Requirements for contractors to retain and provide documentation demonstrating the origin and technical compliance of items.
• Government Surplus Property: Representations required for offers of unused former government surplus property.
• Prohibited Packing Materials: Restrictions on the use of certain packing materials.
• Inspection and Acceptance: Procedures for inspection and acceptance of supplies or services at the destination.
• Additive Manufacturing: Conditions under which additive manufacturing may be used or evaluated.

This document is crucial for bidders as it outlines critical compliance requirements, payment procedures, and specific instructions that will govern contract performance. Bidders must understand and adhere to these clauses to ensure their offers are compliant and to successfully manage contracts if awarded. Key areas of focus include prohibitions on certain technologies and services, detailed payment processing through WAWF, and requirements for supply chain documentation. Failure to comply with these clauses could lead to disqualification or contract issues.