CAPSCREWS

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, utilizing Simplified Acquisition Procedures. The Portsmouth Naval Shipyard is seeking qualified sources to provide specific types of socket head cap screws and hex head cap screws.

The solicitation details requirements for ten distinct line items of screws, with specific material, size, and manufacturing standards (e.g., FF-S-86J, QQ-N-286G, NASM 16995-97, ASTM A574-21, ASTM F468-23, ASTM A354-17). Material specifications include Nicual, Inconel 718 or 725, CRES A286, Steel, and Silicon Bronze Alloy-661. Two data requirements (CDRL DI-MISC-81356A and DI-MISC-80678) for Certificate of Compliance and Certification/Data Report are also specified.

This is a 100% Small Business Set-Aside. The solicitation incorporates FAR and DFARS provisions and clauses effective through FAC 2026-01 (March 13, 2026) and DFARS Change Notice 20251110.

Evaluation will be based on Lowest Price Technically Acceptable (LPTA). Vendor responsibility will be assessed using PPIRS and in accordance with FAR 9.104. Quotes must be submitted via email to sam.aiguier@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL. The closing date for submission is April 16, 2026, 12:00 PM EST. Payment terms are Net 30 Days AFTER acceptance of material.

This requirement is a 100% Small Business Set-Aside. Offerors must be registered in the System for Award Management (SAM). If not the manufacturer, the manufacturer's name, location, and business size must be provided. Offerors must complete and include provisions 252.204-7016 and 252.204-7019 with their offer.

Vendors must list the country of origin for each line item. Offerors are reminded to include a completed copy of FAR 52.212-3 and its Alt I if not updated in SAM. Additional clauses and provisions from DLAD, DLA Procurement Notes, and Local Clauses are incorporated by reference and may be found in attachments.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of various types of socket head cap screws and hex head cap screws. The DLA Maritime – Portsmouth is seeking delivered prices (FOB Destination).

The solicitation details specific types, sizes, materials, and quantities of fasteners required. Key items include:

• Socket Head Cap Screws (various sizes, materials like Nicual, Inconel 718/725, CRES A286, Steel)
• Hex Socket Flat Countersunk Head Cap Screws
• Hex Head Cap Screws (various sizes, materials like Silicon Bronze Alloy-661, Steel Grade-BC)
• Data Requirements for Certificate of Compliance and Certification/Data Report.

Specific material and dimensional requirements are detailed for each item, including adherence to standards like FF-S-86J, QQ-N-286G, NASM 16995-97, ASTM A574-21, ASTM F468-23, and ASTM A354-17.

• Quote Due: 04/16/2026 12:00 PM EST

• Set Aside: 100% Small Business Set-Aside (SBSA)

• FSC/NAICS: 5305/332722

• Size Standard: 600

• FAR Part(s): 13 or 12.6

• Payment Terms: Net 30 AFTER inspection and acceptance. Discount terms to be indicated.

• Inspection: Final Inspection at Destination. QA-4 has a 7-day inspection time; QA-2 and QA-3 have a 45-day inspection time.

• Submission: Vendors must be registered and active in SAM.gov. Quotes must be submitted completely, including all requested company information, representations, and certifications.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). The government intends to make an award without discussions.

• Responsiveness: Offers must meet or exceed the Government Required Delivery Date (RDD) of ASAP. Failure to meet RDD may result in award to the LPTA offeror with the soonest delivery.

• 100% Small Business Set-Aside (SBSA).

• Offerors must be registered in SAM.gov.

• NIST SP 800-171 DoD Assessment requirements apply (see 252.204-7019).

• Vendors must indicate if items are price listed or GSA items.

• Shipping/Freight costs must be indicated.

• Buy American Act provisions apply.

• Representation 252.204-7016 (Covered Defense Telecommunications Equipment or Services) must be filled out.

• Prohibition 252.204-7018 (Acquisition of Covered Defense Telecommunications Equipment or Services) applies.

• Quotations must include completed representations and certifications to be considered for award.

Other / Unclassified

This document contains several Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions. These clauses address various requirements and representations related to government contracting.

Potential bidders must review these clauses to understand their obligations and requirements if awarded a contract. Key areas covered include:

• Telecommunications and Video Surveillance Equipment: Clauses 52.204-26, 52.204-24, 52.204-25, and 252.204-7016 address prohibitions and representations concerning the use or provision of certain telecommunications equipment and services, particularly those originating from specific foreign entities or countries. Bidders must understand these restrictions and provide necessary representations.
• Supply Chain Security: Clauses 52.204-29 and 52.204-30 outline requirements and prohibitions related to the Federal Acquisition Supply Chain Security Act (FASCSA) orders, requiring bidders to represent compliance or disclose any non-compliance.
• Cybersecurity: Clauses 252.204-7019 and 252.204-7020 detail the Department of Defense's (DoD) requirements for NIST SP 800-171 assessments. Bidders may need to have a current assessment posted in the Supplier Performance Risk System (SPRS) to be considered for award.
• Small Business Representations: Clause 52.219-1 requires bidders to represent their small business status and eligibility under various small business programs.
• Payment Instructions: Clause 252.232-7006 and local clauses (YM3 A1, YM3 A3) specify the mandatory use of the Wide Area Workflow (WAWF) system for electronic invoicing and payment requests.
• Other Requirements: Various other clauses and procurement notes cover topics such as disputes resolution (DLAD 5452.233-9001), superseded part numbers (DLA C01), manufacturing phase-out (DLA C02), supply chain traceability (DLA C03), unused government surplus property (DLA C04), Warstopper Program material (DLA C07), packaging and marking (DLA C14, YM3 D2, YM3 D10), product verification testing (DLA E05), origin inspection evaluation (DLA E07), and specific material handling (DLA YM3 C500, YM3 C524, YM3 D1, YM3 D8).

Bidders must carefully review all applicable clauses and provisions to ensure full compliance with the solicitation's requirements.