Car Rentals (Open House)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force has issued a Presolicitation notice for Car Rental Services to support an "Open House" event at Eielson Air Force Base, AK. This is a Total Small Business Set-Aside opportunity seeking approximately thirty (30) rental vehicles. Interested parties are requested to provide unit pricing for Sedans, Passenger Vans, and SUVs. Responses are due by June 15, 2026.
Scope of Work
The Government requires approximately thirty (30) rental vehicles, consisting of a mix of Sedans (4-5 passenger), Passenger Vans (7-15 passenger), and Sport Utility Vehicles (SUVs) (5-7 passenger). All vehicles must be a 2019-year model or newer, in good, safe operating condition, free of excessive soil, rust, and damage, and include unlimited mileage. Vehicles must meet national and state safety requirements, including seat belts, rear-view mirrors, windshield wipers, parking brake, horn, and a factory-standard emergency repair kit, and must have current registration for operation in Alaska.
Contract & Timeline
- Opportunity Type: Presolicitation (potential Firm-Fixed-Price contract)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Response Due: June 15, 2026, 21:00 UTC
- Published Date: June 4, 2026
- Period of Performance: July 30, 2026, through August 3, 2026
- Place of Performance: Eielson Air Force Base, AK (delivery/pick-up at Visitor Center parking lot)
Key Requirements
- Pricing: Unit price for Sedans, Passenger Vans, and SUVs. Pricing must include all taxes, insurance, and administrative fees. Contractors must also provide daily, weekly, and monthly rates for potential schedule changes.
- Insurance: Contractor must provide full coverage insurance, roadside assistance, and carry insurance meeting U.S. and Alaska state requirements for lost, stolen, or damaged vehicles.
- Vehicle Standards: Vehicles must be jointly inspected upon delivery and return. Government will return vehicles with the same fuel level as initial acceptance.
- Support: 24-hour breakdown recovery service and replacement vehicles for disabled units within 24 hours.
- Base Access: Contractor personnel requiring access to Eielson AFB must obtain base identification and vehicle passes and comply with security regulations.
- Payment: Made in arrears upon successful return of vehicles via Wide Area Workflow (WAWF).
Contact Information
- Primary: SrA Gonzalo Loaiza Alzate (gonzalo.loaiza_alzate@us.af.mil, 907-377-3503)
- Secondary: Gerrit Tamminga (gerrit.tamminga.1@us.af.mil, 907-377-7481)