Cardboard and Plastic Recycling at Hawaii Commissaries

Form / Attachment / Pricing Sheet

This document, "Attachment 1 CLIN Structure and Pricing.xlsx", provides the detailed breakdown of Contract Line Item Numbers (CLINs) and their associated pricing structure for the recycling services required. Bidders must use this document to understand the scope of work for each CLIN and to submit their pricing proposals.

• CLINs: The document lists 32 CLINs (0001-4008) covering different service locations and material types.
• Service Locations: Services are specified for Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary.
• Material Types: Services include the collection, transport, and recycling of Old Corrugated Cardboard (OCC) and PLASTIC packaging/bags.
• Period of Performance: Each CLIN specifies a one-year period of performance, spanning from April 1, 2026, to March 31, 2031, indicating a multi-year contract.
• Pickup Frequency: Requirements vary by location and material, with pickups scheduled no less than weekly or no less than twice a week.
• Pricing: Fields for Unit Price and Total Amount are present, indicating where bidders should enter their proposed costs. All listed Total Amounts are currently $0.0, requiring bidder input.

This attachment is critical for bidders to accurately price their proposals. It defines the specific services, locations, and periods of performance for each line item. Bidders must carefully review each CLIN to ensure their pricing reflects the full scope of work and any specified pickup frequencies. The structure of this document will likely dictate the format for submitting cost proposals.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 Clauses Incorporated by Full Text," contains specific contract clauses that are incorporated by reference into the solicitation. It primarily details instructions and requirements related to payment processing and supply chain security.

• DFARS 252.232-7006 Wide Area WorkFlow (WAWF) Payment Instructions: Outlines the mandatory use of the WAWF system for electronic invoicing and receiving reports. It specifies document types for different contract line item types (cost-type, fixed-price), provides WAWF access and training information, and includes a Routing Data Table with necessary DoDAAC codes for payment processing.
• FAR 52.217-8 Option to Extend Services: Details the government's option to extend contract performance for up to 6 months, specifying the period for exercising this option.
• FAR 52.217-9 Option to Extend the Term of the Contract: Describes the government's option to extend the contract term, including notice requirements and a maximum contract duration of 60 months.
• DFARS 252.232-7007 Limitation of Government's Obligation: Addresses incrementally funded contract line items, outlining procedures for notification when work approaches the allotted amount and the process for termination if additional funds are not provided.
• FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures: Requires offerors to represent that they have conducted a reasonable inquiry regarding covered articles and sources, and to disclose any applicable Federal Acquisition Supply Chain Security Act (FASCSA) orders. It also outlines procedures for the government to review disclosures and potentially issue waivers.
• Evaluation Factors for Award: Lists the criteria for evaluating offers, including Technical Capability, Past Performance, and Price. It details the methodology for evaluating these factors, emphasizing a Lowest Price Technically Acceptable (LPTA) approach.

This attachment is crucial for bidders as it defines critical aspects of contract performance and administration. It specifies how payments will be processed (WAWF), outlines potential contract extensions, details limitations on government obligation for incrementally funded contracts, and mandates compliance with supply chain security regulations. The evaluation criteria section is vital for understanding how proposals will be assessed and awarded.

Form / Attachment / Pricing Sheet

This document, "Attachment 6," lists FAR and DFARS Clauses Incorporated by Reference. It serves as a reference for bidders to understand the standard clauses that will be part of the resulting contract, which may impact proposal preparation and compliance.

• FAR Clauses: A comprehensive list of Federal Acquisition Regulation (FAR) clauses, including their titles, effective dates, and any alternate or deviation information. These cover a wide range of topics such as:
  • Restrictions on subcontractor sales
  • Confidentiality agreements
  • System for Award Management (SAM)
  • Reporting requirements
  • Prohibition on contracting for certain telecommunications and video surveillance equipment/services (including those developed by Kaspersky Lab or related to ByteDance)
  • Small business set-asides and representations
  • Service Contract Labor Standards
  • Combating trafficking in persons
  • Minimum wages
  • Sustainable products and services
  • Tax on foreign procurements
  • Payment by electronic funds transfer
  • Protest procedures
• DFARS Clauses: A list of Defense Federal Acquisition Regulation Supplement (DFARS) clauses, also including titles, effective dates, and alternate/deviation information. These cover:
  • Contracting Officer's Representative
  • Requirements related to compensation of former DoD officials
  • Whistleblower rights
  • Antiterrorism awareness training
  • Safeguarding covered defense information and cyber incident reporting
  • Prohibition on acquisition of covered defense telecommunications equipment or services
  • NIST SP 800-171 DoD Assessment Requirements
  • Business operations with the Maduro Regime
  • Prohibitions related to the Xinjiang Uyghur Autonomous Region
  • Electronic submission of payment requests
  • Levies on contract payments
  • Prohibition on interrogation of detainees
  • Subcontracts for commercial products/services
  • Transportation of supplies by sea

Bidders must review these incorporated clauses to understand their contractual obligations and requirements. This includes compliance with specific regulations, reporting mandates, and potential restrictions that could affect their ability to perform the contract or their pricing strategy. The effective dates are important for determining which version of a clause applies. Any listed deviations or alternate clauses are particularly critical to note as they may modify standard requirements.

Amendment / Modification

This document is an addendum to FAR 52.212-4, "Contract Terms and Conditions - Commercial Items." It provides clarifications and additional terms related to contract modifications, invoices, payment information, labor posters, System for Award Management (SAM) registration, and Electronic Document Access (EDA).

Key points include:

• Modifications: Clarifies that the Government may issue unilateral administrative modifications and bilateral modifications for additions or deletions of contract items.
• Invoices: Requires notification to the contract administration office prior to any change in company name or sale of assets involving the service.
• Payment Information: Specifies monthly invoicing for scheduled service calls and mandates the use of the Wide Area WorkFlow (WAWF) system for electronic invoicing.
• Labor Posters: States that Clause 52.222-41 (Service Contract Labor Standards Act) is applicable and the contractor is responsible for obtaining and posting specific labor rights publications.
• SAM Registration: Requires contractor registration with SAM to be active and current throughout the contract term.
• EDA: Notifies that award documents and modifications will be posted to the Department of Defense Electronic Document Access (EDA) system, accessible via the WAWF website.

This addendum modifies or supplements terms related to contract modifications, invoicing, payment, labor standards, SAM registration, and EDA.

Bidders should note the requirements for electronic invoicing via WAWF, the need for active SAM registration, and the availability of contract documents through EDA. These points may impact proposal preparation and contract administration.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items, issued as a Request for Proposal (RFP). The government is procuring the commercial recycling of cardboard and plastic at Hawaii Commissary stores. This announcement is the only solicitation; no separate written solicitation will be issued.

• Services include the collection, transportation, and recycling of Old Corrugated Containers (OCC) and other designated recyclable waste.

• Services are required at the Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary.

• The contractor shall perform services in accordance with the attached Statement of Work (SOW).

• Anticipated contract type: Firm-Fixed Price (FFP).

• Period of Performance: April 1, 2026, through March 31, 2031 (includes a base period and four option periods).

• Offers must be submitted signed and dated to marcella.simmons@deca.mil.

• Offers Due Date: March 20, 2026, by 3:00 PM EST.

• Evaluation will be based on Technical Capability, Past Performance, and Price, in accordance with FAR Part 13 Simplified Acquisition Procedures.

• This solicitation is a Small Business Set-Aside.

• Applicable NAICS Code: 562111.

• Small business size standard: $47M.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-06.

• Numerous attachments provide details on CLIN structure, SOW, delivery locations, representations and certifications, contract terms and conditions, and other provisions and clauses.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure comprehensive recycling services for cardboard (OCC) and specific plastic packaging materials from four federal facilities in Hawaii: Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary. The goal is to divert recyclable waste from landfills, contributing to environmental sustainability.

• Collection and processing of Old Corrugated Cardboard (OCC).

• Collection and processing of plastic packaging used for securing cases and pallets.

• Collection and processing of plastic bags used for item transport or protection.

• Collection and processing of other recyclable waste products generated from daily grocery resale operations.

• Services include providing all necessary personnel, equipment, tools, materials, supervision, and transportation.

• The contract will be for non-personal services.

• Base Period: 12 months from the date of award.

• Option Periods: Four (4) one-year option periods.

• Services to be performed at Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary.

• Timely collection of cardboard: 100% of scheduled pickups completed.

• Proper recycling of materials: 100% of cardboard processed at a recycling facility.

• Cleanliness of containers and collection areas: No accumulation of waste or litter.

• Surveillance methods include COR observation, service log review, review of weight tickets and certificates, and COR inspection.

• Contractor must adhere to all applicable federal, state, local, and DoD sustainability and environmental directives.

• Contractor must obtain all necessary permits, licenses, and authorizations.

• Use only licensed facilities for recyclable waste processing.

• Provide roll-off containers or balers, weather-resistant and maintained.

• Containers must have lids or covers.

• Provide a service ticket at pick-up, validated by a store representative.

• Contractor personnel require installation access, potentially involving background checks, vehicle registration, and identification badges.

• Comply with OSHA standards, DoD safety regulations, and Hawaii environmental regulations.

• Services to be performed during commissary operating hours or as approved by the COR.

• Invoicing via Wide Area Workflow (WAWF).

• Access to commissary premises during normal operating hours.

• Access to designated cardboard collection areas.

• Coordination with commissary staff for container placement.

• Firm-Fixed Price (FFP) per month with a defined service schedule.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 – Delivery Address, FOB Point and Acceptance Location," provides specific delivery and acceptance locations for various CLINs (Contract Line Item Numbers) associated with an opportunity. It serves as a reference for vendors to understand where goods or services are to be delivered and accepted.

• The document lists multiple CLINs, each associated with a specific "Acceptance Location Acceptance Destination."
• For each location, it provides the DODAAC (Department of Defense Activity Address Code), Country Code, the name of the facility (e.g., COMMISSARY RESALE STORE), the full street address, and the ZIP code.
• It explicitly states that "Instructions: See Statement of Work (SOW) for Acceptance/Inspection criteria" for each entry, indicating that this document details the where but not the how of acceptance.

This attachment is crucial for bidders to accurately plan logistics, shipping, and delivery schedules. It details the physical locations where the government will accept deliverables, which may impact transportation costs and delivery timelines. Vendors must ensure they can meet the delivery requirements to these specified locations as outlined in the associated Statement of Work.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024)," is a standard provision that offerors must complete. It requires vendors to provide representations and certifications related to their business status and compliance with various federal regulations.

• Offeror Representations and Certifications: Details definitions for terms such as "Covered telecommunications equipment or services," "Economically disadvantaged women-owned small business (EDWOSB) concern," "Forced or indentured child labor," "Highest-level owner," "Immediate owner," "Inverted domestic corporation," and "Manufactured end product."
• Specific Representations: Includes sections for:
  • Small business concern status (including joint ventures)
  • Veteran-owned small business concern status (including SDVOSB and SDVOSB joint ventures)
  • Small disadvantaged business concern status
  • Women-owned small business concern status (including WOSB and EDWOSB joint ventures)
  • HUBZone small business concern status
  • Representations related to Executive Order 11246 (Equal Opportunity)
  • Certification Regarding Payments to Influence Federal Transactions
  • Buy American Certificate
  • Buy American-Free Trade Agreements-Israeli Trade Act Certificate
  • Trade Agreements Certificate
  • Certification Regarding Responsibility Matters
  • Representation by Corporations Regarding Delinquent Tax Liability or Felony Conviction
  • Predecessor of Offeror
  • Public Disclosure of Greenhouse Gas Emissions and Reduction Goals
  • Covered Telecommunications Equipment or Services-Representation
• Alternate I: Includes additional categories for disadvantaged status (Black American, Hispanic American, Native American, Asian-Pacific American, Subcontinent Asian (Asian-Indian) American, and Individual/concern).

This document is critical for all potential bidders. Offerors must carefully review and complete the relevant sections to certify their eligibility and compliance with federal requirements. Failure to provide accurate and complete representations and certifications may result in disqualification or impact contract award. The information provided here is incorporated by reference into the offer and must be current, accurate, and applicable to the solicitation.

Form / Attachment / Pricing Sheet

This document, "Attachment 8 - Instructions, Conditions, & Notices to Offerors or Quoters," provides specific instructions for submitting quotes or proposals for commercial items. It details the required documentation, submission methods, and important conditions for potential bidders.

• NAICS Code and Size Standard: Identifies NAICS code 562111 with a size standard of $47.0 million.
• Electronic Representations and Certifications: Requires completion of annual representations and certifications at SAM.gov, including the applicable NAICS code and business size status.
• Submission Requirements: Prospective contractors must email the following to marcella.simmons@deca.mil:
  • Pricing spreadsheet (Attachment 1).
  • Electronic annual representations and certifications from SAM.gov (Attachment 4).
  • Completed DFARS clauses related to delinquent tax liability and felony convictions.
  • Unique Entity Identification (UEI) number and Contractor Email Address.
  • Statement of certification understanding minimum requirements and submitting technical approach evidence.
  • Certification regarding handling, transport, and disposal of waste materials.
  • Three (3) past performance references similar to the solicitation's work, submitted by the closing date.
• Service Contract Labor Standards: Offerors must complete FAR 52.222-52 certification to indicate whether these standards apply.
• Period for Acceptance of Quotes: A minimum acceptance period of 90 calendar days is required, overriding the standard 30 days in FAR 52.212-1(c).
• Site Visit: A site visit is mentioned but is not mandatory.
• Notice of Award: Outlines the process for award notification and acceptance of quotes.

This attachment is critical for bidders as it outlines the precise steps and documentation needed to submit a compliant quote or proposal. Failure to adhere to these instructions, including the specific submission method, required forms, and deadlines, could result in disqualification. It also clarifies key contractual terms like the acceptance period and labor standards applicability.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure comprehensive recycling services for cardboard and other designated recyclable waste from multiple Defense Commissary Agency (DeCA) facilities in Hawaii.

• Provide personnel, equipment, transportation, and services for collection, transport, and recycling of recyclable waste.

• Recyclable waste includes old corrugated cardboard (OCC), plastic packaging, plastic bags, and other recyclable products from grocery resale operations.

• Services are required at Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary.

• Contractor must comply with all applicable federal, state, local laws, and DoD sustainability directives.

• Services will be performed under a non-personal services contract.

• Weekly coordination for pickup schedules.

• Weekly pickups required for Hickam and Kaneohe Bay; twice weekly for Schofield Barracks and Pearl Harbor, unless otherwise agreed.

• Contractor must provide a service ticket at pickup detailing date, quantity, and material type, validated by a store representative.

• Monthly Recycling Reports (weights, dates, facilities used).

• Annual Summary Report of total recycled waste.

• Incident Reports for missed pickups or equipment malfunctions.

• Deficiencies must be corrected within 24 hours of notification.

• Period of Performance: Base Period of 12 months from award, with four (4) one-year option periods.

• Place of Performance: Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary, Hawaii.

• Services to be performed during commissary operating hours or as approved by the COR.

• Contractor must provide and maintain weather-resistant containers with lids.

• Contractor must use only licensed recycling facilities.

• Installation access procedures must be followed, including potential background checks and vehicle inspections.

• Contractor personnel must display distinguishing identification.

• Contractor is responsible for hazardous waste compliance and disposal off-installation.

• Contractor must acquire all necessary permits and licenses.

• Invoicing via Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7006.

• Contract Type: Firm-Fixed Price (FFP) per month.