Cardboard, Co-Mingled Paper & Solid Waste removal EO & Lyons

Solicitation / RFP / RFQ

This solicitation is for Cardboard and Co-Mingled Paper and Solid Waste Removal services for the East Orange and Lyons Campuses of the VA New Jersey Healthcare System. The contract will be a single-award, fixed-price, Indefinite Delivery, Indefinite Quantity (IDIQ) type.

• Provision of labor, materials, and equipment for waste removal services.

• Specific container sizes and types (e.g., 30-yard self-contained compactor, 35-yard self-contained compactor, 8-yard container).

• Collection and disposal of cardboard, co-mingled paper, and solid waste in accordance with federal, state, and local regulations.

• Services include both scheduled pick-ups and on-call/as-needed services.

• Contractor must possess all necessary permits and licensing from NJDEP, including A-901 Solid Waste Transporter License and Certificate of Public Convenience and Necessity (CPCN).

• Contract Type: Firm Fixed Price Indefinite Quantity, Indefinite Delivery (IDIQ).

• Period of Performance: Base year (July 1, 2026 - June 30, 2027) with four (4) one-year option periods.

• Estimated Value: Approximately $47 Million.

• Proposals are due by June 19, 2026, 12:00 PM EST, submitted electronically via email to Clifford.Harrison@va.gov.

• Technical Capability, Past Performance, and Price are evaluation factors.

• A maximum 10-page capability statement is required.

• Offerors must provide 3-5 instances of similar past experience within the last 5 years.

• Key personnel resumes and a performance plan are required.

• Proof of A901 (Waste Transportation Licensing) for New Jersey must be provided.

• A proposed schedule for waste retrieval (times and dates) is required.

• Offerors must be registered in SAM and certified as a Small Business.

• This solicitation is a 100% Small Business set-aside.

• NAICS Code: 562111 – Solid Waste Collection.

• Small Business Size Standard: $47 Million.

• All questions must be submitted in writing by June 12, 2026, 12:00 PM EST to Clifford.Harrison@va.gov.

• The contract includes FAR clauses related to commercial items, ordering, order limitations, option to extend services, and insurance requirements.

• Places of Performance: East Orange VA Medical Center and Lyons VA Medical Center.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and benefits required for various occupations under the Service Contract Act for a specific geographic area.

• Wage Determination Number: 2015-4211, Revision No.: 32
• Date of Last Revision: 12/03/2025
• Geographic Area: New Jersey Counties of Essex, Morris, Sussex, Union
• Occupational Listings: Includes a comprehensive list of occupations with corresponding wage rates and footnotes.
• Fringe Benefits: Required fringe benefits are noted to follow the occupational listing.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate adjustments).
• Benefits: Details Health & Welfare benefits, Vacation, and Holidays.
• Special Conditions: Outlines conditions for Computer Employees, Air Traffic Controllers, and Hazardous Pay Differentials.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act within the specified geographic area. It dictates the minimum wage and benefit rates that must be paid to employees performing work under the contract. Bidders must ensure their proposed pricing accounts for these mandated rates to be compliant.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in the specified area.

• Area: New Jersey Counties of Hunterdon, Somerset.
• Occupational Listing: Contains a comprehensive list of job titles, their corresponding occupation codes, and the required minimum wage rate.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, with specific rates provided for Health & Welfare ($5.55/hour) and Health & Welfare EO 13706 ($5.09/hour).
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) to covered contracts.
• Vacation and Holidays: Outlines the paid vacation and holiday provisions required for employees.
• Conformance Process: Details the procedure for requesting additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. It directly impacts proposal pricing by establishing mandatory wage and benefit rates for various job classifications. Bidders must ensure their proposed labor rates meet or exceed these minimums to comply with the Service Contract Act.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) outlines the procedures and guidelines the New Jersey VA Medical Center will use to ensure the contractor meets the performance standards and service levels specified in the PWS for Cardboard, Co-Mingled Paper & Solid Waste removal.

• The QASP details the methods for monitoring contractor performance against the PWS requirements.

• It defines roles and responsibilities of the integrated project team (IPT), performance objectives, monitoring methodologies, documentation requirements, and analysis of monitoring results.

• The plan emphasizes a performance-based approach, focusing on achieving outcomes rather than dictating processes, allowing contractor flexibility for innovation.

• Performance standards and quality levels are detailed in the PWS and Attachment 1 (Performance Requirements Summary).

• Payment is contingent on meeting these standards; failure to meet them will result in deductions from monthly payments.

• Key performance indicators include compliance with waste transportation laws, timely submission of service reports, equipment maintenance (100%), adherence to service schedules (96%), and responsiveness to service requests (96%).

• Customer satisfaction, measured by complaints, is a significant indicator of service effectiveness.

• Not explicitly stated in this document, but references the PWS for "Cardboard, Co-Mingled Paper & Solid Waste removal EO & Lyons" at the New Jersey VA Medical Center.

• The contractor is responsible for its own Quality Control (QC) program to self-inspect quality, timeliness, responsiveness, and customer satisfaction.

• Government surveillance will be conducted by the Contracting Officer's Representative (COR), Arlene Zayas (Administrative Officer), using methods such as random monitoring, 100% inspection, and periodic inspections.

• Customer complaints must be submitted in writing to the COR for investigation.

• Performance issues may require the contractor to develop a corrective action plan.